Fiscal Specialist III - Disbursements Clerk
The Disbursements position interacts with diverse members of the public, the bar, court, and other government agencies in a fast-paced environment. The successful candidate is expected to provide excellent customer service and possess detailed accounting skills to deliver an accurate final work product. This position is responsible for processing a large volume of disbursements with a very high degree of accuracy. This position requires the ability to work well independently and to understand when issues need to be escalated to supervisory level attention.
The Department of Judicial Administration (DJA) is an innovative, forward-looking agency using technology to help perform tasks better, more efficiently and reliably. DJA (also known as the Superior Court Clerk’s Office) performs a variety of services for the Court, litigants and the public. DJA’s mission is to provide professional, high-quality Superior Court record services and justice system programs, while ensuring access to justice and integrity in the process.
King County values the balance between work and life outside of work. We offer an outstanding benefits package, 10 paid holidays, life insurance, an employee assistance program and much more. Please visit our website to learn about King County’s commitment to employee’s health and well-being:
WHO MAY APPLY: This position is open to all candidates that meet the qualifications. The Department of Judicial Administration values diverse perspectives and life experiences and encourages people of all backgrounds to apply.
WORK SCHEDULE: This position works a 40-hour workweek, Monday through Friday, and is overtime eligible.
- King County Application Form
- Letter of Interest detailing your background and describing how you meet or exceed the requirements listed in this job announcement.
Please note that you can attach multiple documents to your application. Your options are:
* Copy and paste one or more documents into the text resume section of the application.
* Attach multiple documents/files in the resume attachment section.
Applications lacking all required materials may be disqualified during the initial screening process.
Contact information: Please direct questions about this position to Amanda Rennie at 206-477-8510 and questions about this recruitment to Joy Fernandes at 206-477-0774.
- Job Duties
Main responsibilities of this position include but are not limited to:
- Process large volume of legal documents pursuant to R.C.W’s, court rules and department procedures.
- Identify, analyze, and interpret court orders and other legal documents for financial requirements to issue disbursement checks from the Court’s registry.
- Process cash adjustments to correct disbursement requests.
- Identify overpayments and disburse to appropriate parties.
- Research claims for unclaimed property and provide documented evidence of ownership.
- Assist with account reconciliations for the annual unclaimed property report to WA Department of Revenue.
- Enter data accurately to record payments.
- Assist customers with all disbursements related questions.
- Create witness log sheets in Excel to set up payment disbursements
- Perform other Clerk's functions as ordered by the court or department management
- Experience, Qualifications, Knowledge, Skills
Applicant’s experience must demonstrate the following knowledge, skills, and abilities or any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge and ability required to perform the work.
- Ability to analyze and extract information from legal documents; ability to read and apply pertinent laws.
- Knowledge of accounting procedures and mathematics.
- Strong ability for attention to details.
- Experience providing customer service with a diverse clientele.
- Skill in utilizing Microsoft Windows including Excel, Word and Outlook.
- Ability to deal effectively with difficult customers.
- Ability to effectively prioritize and handle multiple tasks with extreme accuracy.
- Must be able to maintain regular and punctual attendance, with some overtime requirements.
- Ability to work effectively under pressure and tight deadlines.
- Ability to work with confidential information and act with tact, discretion and diplomacy.
- Strong written and verbal communication skills.
- Strong problem solving skills.
- Ability to work independently, make sound decisions and follow oral and written instructions.
- Ability to apply rules, policies, and/or laws to daily work
DESIRABLE SKILLS: Knowledge of legal documents and court rules and/or procedures; experience in a judicial environment.
- Supplemental Information
NECESSARY REQUIREMENTS: No felony convictions in the last ten years.Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
As a condition of employment, prior to a final offer of employment, you will be required to:
- submit proof of vaccination, or
- have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
Selection Process: Applications will be screened for qualifications, clarity and completeness. The most competitive applicants may be invited to an interview.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
01Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
02If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
- Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.