Fiscal Specialist III (Inmate Accounting)

King County   Seattle, WA   Full-time     Accounting
Posted on January 12, 2022
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Summary

The Department of Adult and Juvenile Detention Inmate Accounting office is seeking a detailed oriented individual to fill the current Fiscal Specialist III vacancy.  This position has significant legal and financial responsibility to ensure that State Auditor's Office requirements are met.  Responsibilities include reviewing, monitoring and auditing the intake, disbursement and balancing of funds to ensure adherence to mandated federal, state and local regulations.
 
 Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
Guided by our "True North"we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter. As a condition of employment, prior to a final offer of employment, you will be required to:

  • Submit proof of vaccination or
  • Have an approved accommodation
Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive Branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. 

Job Duties

The job description is an overview and is intended to describe the general nature and level of work being performed. It is not to be an exhaustive list of all the functions and tasks required of this position.


  • Collect and process daily inmate trust fund deposits, shift cash reports. 
  • Collect, process and deliver inmate bail and bail bonds. 
  • Post inmate, rewards, Pro Se, and restitution charges. 
  • Process and disburse checks for chains and transferred/released inmates. 
  • Respond to inmate money inquiries and complaints. 
  • Process inmate related Washington State Department of Social and Health Services (DSHS) charges and issue payments. 
  • Prepare Forma Pauperis (someone who is without the funds to pursue the normal costs of a lawsuit or a criminal defense), as needed. 
  • Perform other duties as assigned within scope and area of assignment.

Experience, Qualifications, Knowledge, Skills

  • Associate degree in finance/accounting or business administration with an accounting background and 2 years of full-time work experience maintaining and monitoring criminal justice accounting functions or similar complex administrative workload data, including financial data; OR a high school diploma/G.E.D. and 4 years of full-time work experience maintaining and monitoring criminal justice accounting functions or similar complex administrative workload data, including financial data; 
  • Intermediate level of proficiency computer programs (i.e. MS Word, Excel, and Outlook) and possess the ability to utilize various complex computer systems, Jail Management System (JMS), Keefe Banking Systems, Jail Billing Systems, and related database systems/programs to complete daily work; 
  • Strong attention to detail
  • Ability to effectively communicate, both in writing and verbally.
Highly desirable candidates will also have:

  • Bachelor's degree in finance/accounting or business administration with an accounting background and 5 years of full-time work experience maintaining and monitoring criminal justice accounting functions or similar complex administrative workload data, including financial data; OR 7 years of full-time work experience maintaining and monitoring criminal justice accounting functions or similar complex administrative workload data, including financial data.

Supplemental Information

WHO MAY APPLY: This position is open to ALL qualified candidates. Internal consideration may be given to current DAJD and King County employees. Only the top selected candidates will be invited to interview. Applicants requesting Veteran's Preference must provide a scanned copy (pdf format) of their DD-214. Forms will be reviewed to determine eligibility.
 
HOW TO APPLY: Completion of the full King County application and supplemental questionnaire is required. Resumes or letter of interest alone WILL NOT substitute for a full application. A copy of your current resume and a letter of interest detailing your qualifications is recommended. If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Candidates may be required to complete computer skills testing (i.e. MS Excel or other software program). Only the top selected candidates will be invited to interview.
 
UNION MEMBERSHIP: This position is represented by Public Safety Employees Union, Non Commissioned Employees.
 
WORK SCHEDULE:  This is a 40-hour per week, overtime eligible position. Scheduled to work Monday through Friday, 7:30 a.m. to 4:00 p.m. This position is overtime eligible.
 
WORK LOCATION: The work space for this position is located within the secure perimeter of the King County Correctional Facility (500 Fifth Avenue, Seattle WA 98104).

DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to: Jaclyn Smith, DAJD Sr. Human Resources Analyst; Phone Number 206-263-3379 or via email at jacsmith@kingcounty.gov
 
SPECIAL REQUIREMENTS: It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigations process, which includes fingerprinting, criminal history check, a polygraph examination (if applicable), reference checks, and other tests as deemed necessary.
 
 
PREA NOTIFICATION: The Department of Adult and Juvenile Detention (DAJD) follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:
 
Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or, Has been civilly or administratively adjudicated to have engaged in the activity described above.
 
Additionally, PREA standards require that the department consider any incidents of sexual harassment involving an inmate or detainee in determining whether or not to hire or promote anyone.
 
The above is in compliance with PREA and its implementing regulations, 28 C.F.R. Part 115, Subpart A, Section 115.17, Hiring and Promotion Decisions.
 
Applicants requesting Veteran's Preference must provide a copy of their DD-214, a scanned copy (pdf format) will suffice for this purpose.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
Have you undergone the background investigation process for employment with the King County Department of Adult and Juvenile Detention within the last two years?
  • Yes
  • No
04
Following is a series of supplemental questions designed to assess your job-related experience and qualifications. Please note that as part of the screening process, your responses will be reviewed in conjunction with your general application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The general employment application must be completed to include your work history. You are welcome to submit a resume as well; however, failure to provide a detailed work history on the general application may prohibit further consideration. Do you understand that your responses to the supplemental questions for this position must be supported by your general application materials?
  • Yes
  • No
05
Please describe in detail how you meet the minimum qualifications for this position. (Full details of your qualifications MUST be supported/validated on your completed application).
06
All candidates for employment with DAJD must undergo a thorough background investigation process. This process includes a polygraph examination, investigation for criminal activity, traffic records, conviction records, employment and education history, character and reputation in the community, etc. Selected positions may also require psychological testing and evaluation, and a pre-employment general medical physical. Applicants may be rejected for criminal behavior, drug use, or any indications in the areas listed in the "Background Investigation Screening" questionnaire. Are you willing to undergo a background investigation process as described above?
  • Yes
  • No
07
The Department of Adult and Juvenile Detention is firmly committed to a drug-free workplace. Employees of the department are prohibited from using illegal drugs. Should you be hired by the Department of Adult and Juvenile Detention, you acknowledge that you will adhere to the department's policies and rules regarding drug use.
  • Yes
  • No
08
PLEASE NOTE: A "yes" response to any of the remaining questions may automatically disqualify you from further consideration. Responses will be confirmed and verified in the course of the department's background investigation process. Do you understand that a "yes" response to the remaining questions may automatically disqualify you from further consideration?
  • Yes
  • No
09
In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack· Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MDMA • Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin • Opiates: Opium, Morphine or Heroin • Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine • Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat
  • Yes
  • No
10
In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance? • Cocaine or crack • Club drugs - Ecstasy, Ketamine, GHB, Rohypnol or MDMA • Hallucinogens - PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin • Opiates - Opium, Morphine or Heroin • Stimulants - Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine • Aerosols - Huffing paint or Nitrous Oxide (Whippits), or Khat
  • Yes
  • No
11
In the last 3 years, have you been convicted of a domestic violence or a domestic violence-related crime?
  • Yes
  • No
12
Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?
  • Yes
  • No
13
If former military, did you receive any discharge other than "Honorable"? If yes, please contact the HR Representative handling this recruitment for information regarding required additional information.
  • Yes
  • No

Required Question