Fleet Operations Administrator
- Summary
IF YOU APPLIED FOR THIS ROLE IN THE PAST, YOUR APPLICAITON IS BEING CONSIDERED
THIS SPECIAL DUTY OR TERM LIMITED POSITION IS EXPECTED TO LAST UP TO 2 YEARS.
THIS WORK WILL BE PEFROMED ONSITE AT OUR RENTON SHOPS AT 155 MONROE AVE NE.
The Fleet Services Division is searching for a highly customer focused administrative professional who thrives in a challenging fast paced environment and can orchestrate multiple activities at once to accomplish a goal. As the Fleet Services Administrator, you will be involved in daily interaction with the organization at all levels as well as external contacts. Our ideal candidate will be known for providing excellent service to internal and external customers who establishes and maintains positive relationships with county employees, vendors, and coworkers!
SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
- Administrative Support: Review, proofread, and format all correspondence prepared for signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy. Track and follow up with staff to ensure deadlines are met. Work on multiple special projects. Coordinate new staff onboarding, standard work processes, staff moves and facility.
- Payroll: Process payroll for Fleet in the PeopleSoft payroll system. This includes preparation and maintenance of payroll records, adjustments and corrections to payroll benefit accruals and other payroll information.
- Financial: Process invoice payments received by the section using Oracle IExpense/IProcurement. Create requisitions and process Purchase Orders, review Purchasing P-Card Transactions for approval and maintain all back up documents and receipts. Process Expense and Travel reimbursements for section staff including appropriate account coding and assist with the preparation of various budgetary reporting.
- Order and maintain office supplies inventory and assist with the procurement of technical equipment for the Operations section.
- Records Management: Manage the electronic (ERMS) and physical records of the Operations section and track and coordinate public disclosure requests.
- Special Projects: Provide support to Fleet Operation staff by working on cross-functional projects including legislation, policy updates, Lean, employee engagement, Equity and Social Justice, and human resources.
WE ARE LOOKING FOR CANDIDATES WHO:
- Have strong background with senior-level administrative support and are able to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience.
- Have experience processing payroll in a trades or other complex environment.
- Enjoy working collaboratively in a team environment; willing to pitch in to help other team members.
- Think differently, eager to try new things and challenge themselves to improve processes.
- Have good proactive time management skills that allows for you to successfully complete tasks on time.
- Enjoy juggling multiple competing priorities with tight timelines with the ability to prioritize work.
- Are proficient with the Microsoft Office Suite and are comfortable with the use of office productivity software and relational databases in their daily work. (The county uses Microsoft Office, PeopleSoft HCM and Oracle EBS.)
APPLICATION PROCESS:
This exciting opportunity is open to all applicants. A King County Application is required. We highly suggest you include a resume and cover letter with your submission.If you have any questions, please contact Robert James at Robert.James@kingcounty.gov or 206-263-9414.
This recruitment may be used to fill any vacancies in this classification for up to one year.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
02If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoffRequired Question