Fleet Services Administrator

King County   Renton, WA   Full-time     Administration / Clerical
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Posted on June 10, 2021

The Fleet Services Division is searching for a highly customer focused administrative professional who thrives in a challenging fast paced environment and can orchestrate multiple activities at once to accomplish a goal.  As the Fleet Services Administrator, you will be involved in daily interaction with the organization at all levels as well as external contacts. Our ideal candidate will be known for providing excellent service to internal and external customers who establishes and maintains positive relationships with county employees, vendors, and coworkers!  A successful candidate is a self-starter who has excellent interpersonal skills, keen attention to detail, ability to work in a fast-paced environment, a solid background in providing high level administrative support, and are comfortable managing assignments/projects independently.
This recruitment may be used to fill any vacancies in this classification for up to one year.
SCOPE OF JOB DUTIES: The successful candidate, at a minimum, will demonstrate skill or ability to:
  • Administrative Support:  Review, proofread, and format all correspondence prepared for signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy.  Track and follow up with staff to ensure deadlines are met.  Work on multiple special projects. Coordinate new staff onboarding, standard work processes, staff moves and facility. 
  • Payroll: Process payroll for Fleet in the PeopleSoft payroll system.  This includes preparation and maintenance of payroll records, adjustments and corrections to payroll benefit accruals and other payroll information.  
  • Financial: Process invoice payments received by the section using Oracle IExpense/IProcurement.  Create requisitions and process Purchase Orders, review Purchasing P-Card Transactions for approval and maintain all back up documents and receipts. Process Expense and Travel reimbursements for section staff including appropriate account coding and assist with the preparation of various budgetary reporting. 
  • Order and maintain office supplies inventory and assist with the procurement of technical equipment for the Operations section.
  • Records Management: Manage the electronic (ERMS) and physical records of the Operations section and track and coordinate public disclosure requests. 
  • Special Projects: Provide support to Fleet Operation staff by working on cross-functional projects including legislation, policy updates, Lean, employee engagement, Equity and Social Justice, and human resources.
  • Have strong background with senior-level administrative support and are able to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience. 
  • Have experience processing payroll in a trades or other complex environment.  
  • Enjoy working collaboratively in a team environment; willing to pitch in to help other team members.  
  • Think differently, eager to try new things and challenge themselves to improve processes. 
  • Have good proactive time management skills that allows for you to successfully complete tasks on time. 
  • Enjoy juggling multiple competing priorities with tight timelines with the ability to prioritize work.  
  • Are proficient with the Microsoft Office Suite and are comfortable with the use of office productivity software and relational databases in their daily work. (The county uses Microsoft Office, PeopleSoft HCM and Oracle EBS.)
This exciting opportunity is open to all applicants. Please apply online at www.kingcounty.gov/jobs. Confidential inquiries are welcome to Andrés Boyer at aboyer@kingcounty.gov or 206-263-8388.
The work associated with this position will be performed onsite. Some telework may be considered. 
Employees will be provided with a County issued laptop  and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.  

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question