Graduate Intern, Director's Office - Finance & Business Operations Division

King County   Seattle, WA   Full-time     Management
Posted on June 8, 2022
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Summary


Join our innovative team as an Intern and work on division-wide initiatives where your work will make a difference!
 
We are seeking a Graduate Intern who is proactive, curious, and drives for results. These opportunities will provide personal development and exposure to various aspects of public sector finance and business operations while in partnership with seasoned staff mentors.
 
This position is anticipated to start in July and will last through the 2022-23 school, depending on the candidate's school schedule and our business needs. During school breaks, the intern may work up to 40 hours per week and during school hours will be negotiated based on academic needs.
 
 NOTE: Intern must be currently enrolled in graduate school. 
 
The Finance and Business Operations Division's mission is to provide exceptional customer service and value for accounting, procurement, treasury, and small business services. We are actively seeking employees whose behavior aligns with our division's core values: Respect, Teamwork, Results and Innovation. Learn more about Our Division through our website.
 
The Director’s Office is a small yet mighty team that helps keep the division running smoothly. From Equity and Social Justice, Lean, Human Resources, and Budget, you’ll find that our team members wear many hats and work on a diverse range of programs. The Director’s Office works with other divisions and departments to drive for results that make us One King County.
 
Learning Objectives
Marketing and Communications:
  • Update and enhance division’s website to share our success stories and who we are to external and internal audiences.
  • Create and update our division-wide communications using SharePoint, Constant Contact, and other publishing tools.
  • Create marketing materials and marketing plan for division programs including Lean, ESJ, and Employee Engagement events, as well as aid in coordinating and advertising
  • Communicate and market success stories around our Equity and Social Justice Work, Employee Engagement, Lean Initiative, and process improvements, as well as update Director's Office Visual Board.
Equity & Social Justice (ESJ):
  • Support marketing alignment with FBOD’s ESJ Action Plan and King County’s Strategic Plan.
  • Update and curate social media library for ESJ initiative including but not limited to articles, videos, podcasts, and powerful images.
  • Update online training content as needed
Special Projects:
  • Lead team efforts through event coordination to promote and drive employee engagement
  • Support division leadership by working on cross-functional projects including legislation, policy updates, employee engagement, ESJ, Lean, and other general administrative functions as needed.
  • Provide an administrative support for the division leadership as needed
We are looking for candidates who:
  • Are proactive learners who are curious, creative, and thoughtful about how to create and improve upon processes.
  • Are flexible, professional, and can work with people from diverse backgrounds.
  • Can work autonomously and on a team and are willing to pitch in to help team members wherever they can.
  • Go above and beyond to ensure internal and external teams’ needs are met and exceeded.
  • Have an interest in and understanding of public sector, have fun, and are responsible in a professional environment.
  • Are proficient with the Microsoft Office Suite, Teams, Sitecore, and SharePoint.
  • Interested in researching and learning new tools as needed.
  • Can work and thrive in a virtual setting.
  • Have predictable and reliable attendance.
  • Have strong time management skills that allows for you to successfully complete tasks.
  • Have strong communication, interpersonal, writing and customer service skills.
  • Can uphold our values
Who may apply:
The recruitment for this position is open to all qualified graduate level college students currently enrolled full-time or part-time for the 2022-2023 school year. You will need to provide proof of enrollment. Applicants from this recruitment may be used to fill future intern opportunities. The most competitive candidates may be invited to participate a phone screen and panel interview process. Phone screens are anticipated to be held the week of June 6, 2022 and panel interviews are anticipated to be held the week of June 13, 2022.  Interested candidates must be available during these dates. 
  
 APPLICATION PROCESS:  Required items listed below:
  • ONLINE KING COUNTY APPLICATION
  • COVER LETTER telling us why you are interested in this internship
Attaching a current RESUME is highly desired.
 
Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.
 
 If you have any questions, please contact Caitlyn Prouty, Recruiter, by e-mail at cprouty@kingcounty.gov

Other Position Information: 
 This position is overtime eligible. Our employees are paid on a bi-weekly schedule, every other Thursday, normally between 8:00 a.m. – 5:00 p.m., Monday through Friday. The position will be working from 20 hours to a maximum of 40 hours per week depending on school schedule. This position is not represented by a union. Applicants from this recruitment may be used to fill other internship opportunities.
 
Teleworking Requirement: 
The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.  Employees must reside in Washington state and within a reasonable distance to their King County work site to respond to workplace reporting requirements.
   
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
     
 King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

This position is not eligible for King County leave, holiday, insured, or other benefits.  Please contact the recruiter on the posting for any additional questions regarding associated benefits.

01
Are you able to provide proof of current graduate school program enrollment?
  • Yes
  • No
02
Which of the following choices most closely describes your skill level with Microsoft Word?
  • None, but willing to learn.
  • Very Limited. I have completed training, but have not used it much.
  • Beginner. I am able to create, open, save and print documents; cut, copy, paste and delete text; format text; set paper size and orientation.
  • Intermediate. In addition to the beginner-level skills, I am also able to create page breaks; adjust line spacing; insert page numbers; use auto text; create and edit templates; insert headers and footers; insert and edit tables; use search and replace.
  • Advanced. In addition to the beginner and intermediate-level skills, I am also able to set up data sources for mail merge; create macros; use track and review; protect documents; convert tables to text; create hyperlinks, create columns.
03
Which of the following choices most closely describes your skill level with Microsoft Outlook?
  • None, but willing to learn.
  • Very Limited. I have completed training, but have not used it much.
  • Beginner. I am able to send, forward and delete emails; set up and use contacts; schedule appointments; view calendars; sort emails; use the task function.
  • Intermediate. In addition to the beginner-level skills, I am also able to create and invite others to appointments; make recurring meetings; add delegates; reserve conference rooms; assign tasks; modify task columns; flag emails.
  • Advanced. In addition to the beginner and intermediate-level skills, I am also able to use Journal, Notes, customize Outlook; use the find feature; use the autopick meeting function; use the autodialer function.
04
Which of the following choices most closely describes your skill level with Microsoft Excel?
  • None, but willing to learn.
  • Very limited. I have completed training, but have not used it much.
  • Beginner. I am able to: create, open and save spreadsheets; cut, paste and delete cells; enter numbers; change font size, margins and paper size; print and use the print preview.
  • Intermediate. In addition to the beginner-level skills, I am also able to: use the insert and auto-sum function; replace text; change the format of numbers to currency, percentage, etc.; set print areas; protect cells; display charts, audit and validate data; create formulas; set up filters, link data, use statistical functions.
  • Advanced. In addition to the beginner and intermediate-level skills, I am also able to: create macros, perform horizontal lookups, create functions and formulas, use pivot tables, use solver, use goal seek.
05
Which of the following choices most closely describes your skill level with Microsoft powerpoint?
  • None, but willing to learn.
  • Very Limited. I have completed training but have not used it much.
  • Beginner. I am able to create and save slide presentations; print slides and handouts; cut and paste; use outline view; present a slide show
  • Intermediate. In addition to the beginner-level skills, I am also able to format slide backgrounds; re-order slides; replace text; insert clip art; change font, text, bullets; group objects; use the Slide Master View; modify tables; spell check
  • Advanced. In addition to the beginner and intermediate-level skills, I am also able to use Password protect, animate slides, insert movies, change the type of charts, use transition, package for CD, use web tools, create web pages.

Required Question