Grants Coordinator

King County   Seattle, WA   Full-time     Education
Posted on November 18, 2022
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Summary

As the only county in the United States named after Martin Luther King, Jr., King County is a vibrant community with residents who represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures. Together, we're changing the way government delivers service and winning national recognition as a model of excellence.
 
We continue to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking, and continuous improvement. With this commitment, King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or income. All of these qualities make this King County one of the nation's best places to live, work, and play.
 
The Office of Performance, Strategy and Budget (PSB) is looking for a highly motivated Grants Coordinator to join the PSB Grants Team. The ideal candidate will be an individual who enjoys working as part of a team, takes pride in holding themself accountable for their work, and has a passion for making a difference for the benefit of King County communities.
 
PSB serves as the hub of County budget development, strategic planning, performance management, and as a key implementation arm of the County Executive. The PSB Grants Team is one of several teams within PSB. The team is responsible for deploying and administering over $86 million in grants and contracts to support community recovery from the COVID-19 pandemic. Currently, the team consists of four Grant Managers and a Grants Section Manager who work closely as a team. The PSB Grants Team strives to be a highly cohesive team where every member works collaboratively with others, steps in areas needing attention, supports each other, and addresses high-priority issues across the various parts of the team portfolio.
 
As a key member of the PSB Grants Team, the Grant Coordinator will perform a range of grant administration and monitoring functions to assist with grantmaking, grant management, and grant closeout. The position requires experience working as part of a team, strong organizational and communication skills, and keen attention to detail. Prior experience with grant management is desired but not a requirement.
 
Specifically, this Grant Coordinator will support the grant making process of the $25 million Resiliency Fund project. The Racism is a Public Health Crisis (RPHC) Gathering Collaborative work group leads the project, with a goal of supporting an equitable economic recovery.
King County prioritizes racial justice as part of government work to confront the historical and racial inequities that continue to exist in our community and organization. King County has a strong commitment to become an anti-racist and pro-equity government. Ideal candidates will have a strong commitment to equity and social justice.
 
The Grant Coordinator will be a full-time Term-Limited Temporary (TLT) or special duty employee. These positions are anticipated to last through June 30, 2024.
 

Job Duties

Assist with grant-making:

  • Assist with contract compliance
  • Conduct ACH setup calls to assist with fraud prevention
  • Follow up with awardees on pending action items (collection of standard forms, etc.)
Assist with grant administration and closeout:
  • Track project schedules, milestones, and action items
  • Assist in monitoring grant project progress
  • Assist with collection of grant documentation from grant recipients, and contractors
  • Analyze and make recommendations regarding compliance issues, violations of contract/grant agreement provisions, policies, and procedures
  • Review contractor invoices and make payment recommendations
  • Track and check awards and grant payments for duplication of benefits
  • Compile and maintain trackers with key information about each grant to facilitate portfolio-wide reporting
  • Assist with grant closeout
  • Maintain grant files and communication records to ensure audit readiness
  • Compile and review programmatic data to analyze the results/outcomes of PSB grants
  • Draft communications, website content, and program summaries for senior staff
 Perform other duties as assigned. 

Experience, Qualifications, Knowledge, Skills

  • Understanding of and commitment to equity and social justice
  • Experience working on a team and supporting a team
  • Experience managing a multitude of small operational projects
  • Strong organizational, time management, and administrative skills
  • Attention to detail
  • Strong communication skills
  • Ability to understand technical language (e.g., federal regulations), technical writing/proofreading skills
  • Research/analytical skills
  • MS Office skills (e.g., Outlook, Excel, Word)
DESIRED QUALIFICATIONS:
  • Familiarity with grant management principles, and practices
  • Experience with internal controls
  • Experience with a customer relationship management (CRM) software or database
  • Ability to manage ambiguity

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.
 
 Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
 
 Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
 King County provides a generous employee benefits package including comprehensive health benefits, paid parental leave, and paid time off to volunteer. For details, see: https://www.kingcounty.gov/audience/employees/careers/why-work-here.aspx? 
 
 King County is an Equal Employment Opportunity (EEO) Employer 
  No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
 COVID-19 Vaccination Requirement 
 As of October 18, 2021, King County Executive Branch employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
 
 To Apply 
 If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact your recruiter listed on this job announcement.
 
 Who May Apply 
 This position is open to all qualified internal and external candidates. To be considered as a Special Duty applicant, you must be a current Career Service, King County employee who has successfully passed probation and must get your supervisor's approval if this assignment is offered to you.
 
  Application Process 
  The following items are required to be considered for this position:

  • An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties. 
  • An attached resume.
  • Responses to supplemental questions. Do not copy and paste your resume or resume sections as Supplemental Question responses. If you do and the do not directly answer the question, this will be considered an incomplete application. 
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
 
 Work schedule 
 The normal work schedule for this position is Monday through Friday, 40 hours per week. This position is subject to the Fair Labor Standards Act and is overtime eligible with pre-approval by the supervisor.
 
 Union affiliation 
 This position is not represented by a labor union.
 
 Contact 
 For more information about the application process, please contact? Seth Watson, HR Manager at seth.watson@kingcounty.gov.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
I have submitted an attached resume.
  • Yes
  • No
02
I have submitted a complete online application.
  • Yes
  • No
03
Why are you interested in this position?
04
Please describe your experience working on a team and supporting a team.
05
How have you committed yourself to understanding and aiding in the pursuit of equity and inclusion in your professional and/or personal life?
06
Do you have experience with grants? If yes, please describe.
07
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
08
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question