Health Program Assistant II

King County   Seattle, WA   Full-time     Health Care Provider
Posted on June 14, 2022
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Summary

Jail Health Services, a division of Public Health Seattle & King County, is seeking a full time, Term-Limited Temporary Health Program Assistant II to join the Substance Use Disorder (SUD) team!

The purpose of JHS is to assure that basic health and human services are available to individuals who are incarcerated in the King County adult correctional facilities.  They offer a comprehensive set of services—including screening for substance use disorders, prescribing medications for Opioid Use Disorder (MOUD), distributing naloxone, and providing overdose prevention and response education.

The Health Program Assistant II (HPA II) will work closely with SUD Evaluators who conduct in-custody substance use disorder assessments to determine an individual’s eligibility for inpatient treatment. The HPA will provide administrative support in the way of quality assurance and compliance monitoring, coordinating health care coverage, submitting authorization forms, and securing and tracking admission dates.    
 
This is a Term-Limited Temporary opportunity.  Term-Limited Temporary positions are "at-will" positions but are eligible for benefits. This TLT is currently anticipated to last for six months. However, funding sources for this work remain uncertain and dependent upon decisions actively being made at both the federal and local levels. As a result, the end date of this position may be adjusted based on those decisions.  The County and the Department continue to work to secure long term funding sources.  
 
This vacancy can also be filled as a Special Duty opportunity.

For Special Duty Assignment interest, you must be a Career Service, Career Service Exempt or other regular (non-temporary) employee in King County who has completed their initial County probation. You must have supervisor approval prior to taking a Special Duty Assignment.

About Jail Health Services:
 
JHS provides needed health and social services to the incarcerated population located in the King County jails – King County Correctional Facility (KCCF) in Seattle, WA and Maleng Regional Justice Center (MRJC) in Kent, WA.  The primary services we provide include medical, dental, mental health, social and release planning services, treatment of substance use disorders, and pharmaceutical services.  We care about the patients we serve and their health outcomes. Our Division includes over 230 employees and a bi-annual budget of over $80 million.
 
The purpose of JHS is to assure that high-quality health and human services are available to the incarcerated population in the King County adult correctional facilities: the King County Correctional Facility (KCCF) in Seattle and the Maleng Regional Justice Center (MRJC) in Kent. The JHS vision is Opening doors to healthier, happier lives, and the mission is To assess and stabilize serious health problems for the detained population of the King County Correctional Facility and the Maleng Regional Justice Center with a focus on transition from jail.  
 
Staffed 24 hours per day, 7 days per week, 365 days per year, JHS provides a broad range of health care to all individuals booked into the jails. For patients with serious mental health or medical conditions, special housing units (psychiatric and infirmary) along with a higher level of services and medical monitoring are provided. Since the patient population varies both in numbers as well as in acuity of health conditions, staffing is adapted and flexed to meet the constantly changing needs of the population.
 
JHS staff manage the complex health needs of underserved populations many of whom come to the facility without access to care in the community and with decompensated acute and chronic health conditions.
  
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
 
Applicants should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan.
 
Who May Apply:

 This full-time position is open to all qualified applicants.
 
 
Work Schedule:
    
Monday through Friday 40-hour work week from the hours of 8:00 AM to 4:30 PM.

Some of the work associated with this position may be performed remotely.   Employees will have access to shared workspaces at various King County facilities.  Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.    

Job Duties

  • Assist SUD Evaluators with tracking and properly storing assessments, emailing or faxing authorization forms, and scheduling admission to inpatient treatment.  
  • Coordinate heath care coverage for participants referred for substance use evaluations, including checking status of coverage and assisting with the completion of a health care applications.
  • Provide administrative and management support including quality-assurance and compliance monitoring.
  • Edit and format various forms and documents in various file formats (Word, PDF, Excel) as directed by program staff.
  • Gather information to determine program eligibility. Includes working with referral source and clients via in-person, email, phone, and fax.
  • Document client information and services in electronic health records, Epic.
  • Prepare assessments and associated records for scanning into electronic health record.
  • Use Microsoft Outlook, Microsoft Teams and other electronic communication tools to coordinate work, and training requirements.
  • Respond to inquiries from coworkers and persons external to JHS within assigned area of specialization.
  • Work closely and communicate well with team members to manage all tasks assigned.
  • Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • Deep knowledge and commitment to racial equity and social justice principles and practices.
  • Ability to manage ambiguity and effectively adapt to changing tasks, work environments, or schedules.
  • Ability to learn quickly when facing new challenges and be open to change; enjoys the challenge of unfamiliar tasks; open to finding new solutions and uses combination of analysis and good judgment to inform quality decision-making.
  • Demonstrated knowledge of federal, Washington State and local health jurisdiction rules and regulations (including HIPAA and 42 CFR).
  • Demonstrated strong organizational skills.
  • Demonstrated time management and self-direction skills to prioritize work and complete multiple tasks simultaneously with extreme accuracy.
  • Demonstrated ability to provide direct client services in a health care setting.
  • Ability to understand various perspectives and listen to others without conveying judgment.
  • Excellent problem solving, priority setting, and organizational abilities.
Desired Qualificatons:

  • Knowledge of public health terminology or demonstrated ability and experience learning other professional terminology.
  • Experience with EPIC.
  • Experience with documentation filing systems and records retention.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 
 
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
COVID-19 Vaccination Requirement:

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
 
 As a condition of employment, prior to a final offer of employment, you will be required to:
  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
 
The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
 
King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To Apply:

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
 
Application process:

Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:
 
  1. NEOGOV/Government Jobs on-line or paper application 
  2. Supplemental questionnaire responses
 
Please do not use "see resume" in your application or answers to supplemental questions as these will be considered incomplete.
 
Please do not copy and paste your entire resume, or copy and paste your entire job history, as your answers to the supplemental questions as these will be considered incomplete.
 
You may attach multiple documents if you wish:
 
  • Copy and paste one or more documents into the text resume section of the application.
  • Attach multiple documents/files in the resume attachment section.
 
Your application may be rejected as incomplete if you do not include the standard information in the application. Providing information only in a resume will not be considered a complete application.
 
Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the process.
 
The selected candidate will be required to pass a thorough background investigation. In the event the job classification requires an exam; an offer of employment will be contingent on passing a pre-employment physical exam and must maintain security clearance.
 
Supplemental Information:
 
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx 
 
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
 
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
 
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
 
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
 
Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.
 
If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
 
Applicants from this job posting may be used to fill temporary or other positions in this classification for a period of up to a 6 months.
   
Additional Information:

Public Health - Jail Health Services follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:
 
  • Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution. 
  • Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or, 
  • Has been civilly or administratively adjudicated to have engaged in the activity described above.
 
Additionally, PREA standards require that the department consider any incidents of sexual harassment involving an inmate or detainee in determining whether or not to hire or promote anyone.
 
The above is in compliance with PREA and its implementing regulations, 28 C.F.R. Part 115, Subpart A, Section 115.17, Hiring and Promotion Decisions.
 
Union affiliation:

 Protec 17
 
Contact:

For more information about the application process please contact Mark Lacy at Mlacy@kingcounty.gov

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have a working knowledge of the King County criminal legal system? Responding with a no will not exclude you from consideration.
  • Yes
  • No
02
If you answered yes to question #1, please describe your experience working within the King County criminal justice system. If you answered "no" then type N/A.
03
Do you have experience working with health services in a correctional environment? Responding with a no will not exclude you from consideration.
  • Yes
  • No
04
If you answered yes to question #3, please describe your experience working with health services in a correctional environment. If you answered "no" then type N/A.
05
Do you have a working knowledge of substance use disorder services in King County, including Medication Assisted Treatment providers? Responding with a no will not exclude you from consideration.
  • Yes
  • No
06
If you answered yes to question #5, please describe your experience working with community health, mental health, and chemical dependency services in King County. Be specific and include the type of work performed, employer, and years of experience. If you answered "no" then type N/A.
07
How would you describe your Excel skills?
  • Level 1 – Basic: Can use the clipboard and format spreadsheets, can perform calculations such as subtraction, multiplication and division, can create and use basic formulas such as sum, average, and count, and can create and format tables.
  • Level 2 – Intermediate: Can perform level 1 skills plus more complicated formulas and functions and can create pivot tables and charts.
  • Level 3 – Expert: Can perform level 2 skills and can create compound formulas, consolidate data, and connect to external data.
  • Level 4 – Advanced: Can perform level 3 skills and can use Power Pivot and Power Query to extend data to other applications such as Power BI
08
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
09
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question