HR Records Laserfiche Analyst

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on October 1, 2021
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Summary

The Department of Human Resources (DHR) seeks two highly skilled, innovative, self-motivated, and customer-focused professionals to serve as HR Records Laserfiche Analysts (Functional Analyst I). Under the direction of the Laserfiche Administrator, these positions will serve as subject matter experts (SME) translating Laserfiche Enterprise Content Management (ECM) system configurations, functionality, and records management to our King County Human Resource community. Additionally, they will be key partners in helping departments/divisions transition to the management of electronic employee records. The work will be performed predominantly onsite at various County facilities most days of the week. Employees will have access to shared workspaces.
 
These two positions are offered as either Term Limited Temporary (TLT) or Special Duty Assignments (SDA). They are open to the public and King County employees. These assignments are anticipated to extend through December 30, 2022.

  • TLT’s are open to the public and all King County employees. King County values diverse perspectives and life experiences. We encourage people of all backgrounds to apply including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, and veterans.
  • SDA’s are open to current King County career service or appointed employees who have passed their initial probationary period. 
Commitment to Equity & Social Justice 
As the only county in the United States named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation’s history, King County is a vibrant international community with residents that represent countries from around the world. It is a diverse region that cherishes the artistic and social traditions of many cultures.
 
We have a deep commitment to equity and social justice, and the HR Records Laserfiche Analysts will have a strong role in advancing practices to promote inclusion, belonging, and opportunity for all county employees.
 
To learn more, please visit: http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx.

Other Position Information 
These non-represented positions are non-exempt from the provisions of the Fair Labor Standards Act and are therefore overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek, normally 8 a.m.-5 p.m., Monday through Friday. These two positions are not represented by a union and are classified as Functional Analyst I; class code 7304100.

Job Duties

  • Assist departments/divisions with organizing, preparing, and scanning HR records. Ensure proper record classification and metadata.
  • Assist the Laserfiche Administrator in developing processes, procedures, or policies.
  • As the Laserfiche SME, provide information, guidance, and assistance on Laserfiche and/or records questions over the phone and electronically. 
  • Assist on updating documentation, user manuals, and instructions in multiple media formats.
  • Participate in auditing and maintenance of data. Ensure compliance and data integrity. 
  • Train end-users in Laserfiche including searching, reporting, and troubleshooting.
  • Identify and maintain confidentiality and Personally Identifiable Information (PII) of records.
  • Travel to various King County worksites to facilitate training while following restrictions related to COVID-19. 
  • Other duties as assigned. 

Experience, Qualifications, Knowledge, Skills

Minimum Qualifications

  • One year experience with Human Resource Information Systems and electronic records management. 
  • Familiarity with general human resource processes and procedures within the employee life cycle. 
  • Possess strong auditing, risk assessment, and compliance skills and experience. 
  • Experience identifying and handling confidential and Personally Identifiable Information records. 
  • Knowledge of relational databases and continuous improvement processes. 
  • Ability to research and make recommendations. 
  • Ability to interpret instructional manuals, guidelines, and procedures.  
  • Skill performing routine troubleshooting, technical problem solving, and systems analysis. 
  • Familiarity and experience with Washington State and King County retention schedules; knowledge of government records and systems.
  • Familiarity and experience with the audit and disposition of records; knowledge of records management and indexing. 
  • Proficient skill in Microsoft 365 to include Outlook, Teams, Word, Excel, and PowerPoint. 
  • Clear and effective oral and written communication skills, with the ability to communicate with internal and external individuals at all levels.
  • Experience conducting end-user training and presentations, both in person and remotely.   
  • Skill in working effectively and cooperatively with a variety of individuals from diverse backgrounds. 
  • Self-starter who can participate as a member of a self-directed work team and collaborate with other team members. 
 Desired Qualifications
  • Knowledge of King County human resource policies, practices, and procedures. 
  • Experience with Laserfiche or other ECM software.
  • Experience with PeopleSoft or other Enterprise Resource Planning software. 
  

Supplemental Information

Teleworking Requirement 
The work will be performed predominantly onsite at various County facilities most days of the week. Employees will have access to shared workspaces. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including wearing masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
King County has a robust collection of tools and resources to support working remotely. The individuals selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  
 
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? 
Come join the team dedicated to serving one of the nation's best places to live, work and play.
     

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion, and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles – we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
(New) COVID-19 Vaccination Requirement
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
 
*This directive applies to employees in the Executive Branch, which includes the Assessor, Elections Director, Sheriff, and County Executive.
 
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.
 
To Apply
These positions are open to the public and all King County employees. If you are interested, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have questions, please contact the recruiter listed on this job announcement.
 
Selection Process
Applications will be reviewed as received, and they will be screened for clarity, completeness, and competitiveness. All materials will be evaluated for spelling, grammar, and punctuation usage. The most competitive candidates may be invited to participate in a series of interviews.
 
Forms and Materials Required 
  

  1. An online employment application completed at www.kingcounty.gov/jobs. The employment history should go back at least 10 years if you have 10 years of employment (or more to include all relevant experience). 
  2. A required cover letter no more than two pages summarizing how you meet the listed required experience, qualifications, knowledge, and skills for the job.
For more information regarding this recruitment, please contact:
Jen Montoya, Senior HR Analyst
206-477-5997
Jen.Montoya@kingcounty.gov.gov

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff. Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the questions above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question