Human Resource Associate - Term-Limited Temporary

King County   Seattle, WA   Full-time     Human Resources
Posted on November 19, 2021
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Summary

The Department of Public Defense (DPD) provides high-quality legal representation to indigent clients. DPD practices in several areas, including felonies, misdemeanors, juvenile defense, family defense (dependency cases), involuntary commitment (mental illness), sex offender commitment, and contempt of court. The department also works to address racial disproportionality in the criminal legal system, the collateral consequences of system involvement, and other structural and/or systemic issues that undermine the rights of our clients and their communities. DPD employs not only attorneys, but also skilled investigators, mitigation specialists, paralegals, and other support staff. Expert services are regularly funded, in keeping with state court rules.
 
About the Position
The Human Resource Associate is a key member of the DPD HR team and is responsible for administrative and outreach details in support of DPD's recruitment efforts. The HR Associate organizes and deploys key elements of selection processes that receive, screen, test, evaluate, and hire talented, committed, and hard-working advocates with an ability to work in a fast-paced environment. The Associate organizes, prioritizes, coordinates, and responds to a variety of regularly occurring work assignments, special projects, research, information requests, and creation of documents.
 
Who May Apply
This position is open to the general public. Special duty placement may be considered for current eligible career service and appointed employees. The position is anticipated to end on December 31, 2022.

Work Location and Schedule
This position will have a hybrid model of remote and in-person work as directed by the supervisor. DPD is located in the Dexter Horton Building, Suite 200, at 710 Second Avenue, Seattle, WA 98104. The normal work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The position is non-exempt from the provisions of the Fair Labor Standards Act and is eligible for overtime pay with approval from the supervisor.

 Forms and Materials Required

  1. An online employment application completed at www.kingcounty.gov/jobs.
  2. A cover letter no more than two pages summarizing your experience and how you meet the required qualifications, knowledge, and skills for the position. 
For more information, contact:
Elisha Mackey
Senior Human Resource Analyst
Elisha.mackey@kingcounty.gov

Job Duties

  • Research and identify recruiting, advertising, and outreach opportunities/events. Attend events and promote DPD employment opportunities.
  • Communicate with internal and external applicants in person, over the phone, and via e-mail. Act as liaison between applicants, recruiters, and the agency.
  • Schedule applicants for testing and interviews. Administer applicant skill testing.
  • Prepare materials and recruitment selection information for interviews.
  • Coordinate, track, and monitor a variety of HR documents and work requests in electronic and paper format.
  • Conduct detailed background reviews on applicants including criminal conviction histories and employment references/verification. Where applicable coordinate with other departments to facilitate access to vehicles, jail facilities, etc.
  • Coordinate documentation of employment process and completion of hiring documents for new hires.
  • Use PeopleSoft, NeoGov, Word, Excel, and visual management system to track recruitment activity, create letters, and generate reports.
  • Maintain confidentiality related to human resources issues, including employment decisions, selection processes, testing, criminal history records, disciplinary, and other complex issues.
  • Ensure compliance with standard employment procedures and completion of personnel documents that comply with Federal, State, County, and Municipal code, Federal regulations, Title VII, EEOC, ADA, WSBA, ABA, and relevant county policy.
  • Cross-train and back up other team members in assorted duties in support of HR, including, but not limited to: SharePoint maintenance and design, records retention and upkeep, and personnel change notice tracking.
  • Assist with organizing, preparing, and scanning of HR records to help the department transition to the management of electronic employee records. 
  • Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

  • Three years of increasingly responsible administrative support responsibilities in the area of human resources.
  • Ability to provide exceptional customer service and clear communication both orally and in writing.
  • Knowledge of human resources employment practices and guidelines.
  • Excellent organizational skills are required to work on a number of projects simultaneously and complete projects within specified deadlines.
  • Demonstrated ability to effectively problem solve, apply good judgment and initiative.
  • Ability to maintain confidentiality and use discretion when handling sensitive information.
  • Demonstrated ability to establish and maintain effective working relationships with a diverse group.
  • Experience with test administration practices.
  • Demonstrated skill in the use of PeopleSoft or other HRIS system.
  • Demonstrated skill in the use of NeoGov or other electronic applicant tracking system.
  • Skill in reviewing and compiling data, developing reports, and creating charts and diagrams.
  • Ability to create, proofread, edit, and format documents according to standard business writing practices.
  • Excellent computer skills that include: Word, Excel, and Outlook.
Desirable Qualifications:
  • Experience creating and maintaining pages within SharePoint
  • IPMA-CP/SHRM-CP/PHR Certification

Supplemental Information

Special note regarding COVID-19 
DPD is following Public Health and CDC guidance in regard to social distancing. Interviews for this position will be conducted remotely. Successful candidates may be required to telecommute and come into the office on a periodic basis; frequency could vary based on business and operational needs.

Application Process
Interested individuals should submit a complete online King County application (all blanks must be filled out and may not direct the reader to reference an attached resume or other document. Answers that say "see resume" will be considered as incomplete) and a cover letter (no more than 2 pages) summarizing how you meet the experience, qualifications, knowledge and skills for the job.
 
Selection Process
Applications will be reviewed and screened for clarity, completeness, and competitiveness. Applicants may be required to demonstrate their qualifications at the time of the interview and/or complete a skills assessment. All materials will be evaluated for spelling, grammar, and punctuation usage. The most competitive candidates will be invited to interview.
  
Union
This position is not represented by a collective bargaining agreement.

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
How many years of experience do you have providing increasingly responsible administrative support in the area of human resources?
  • Less than one year
  • One to two years
  • Two to three years
  • Three to four years
  • Four or more years
02
For the question above, please describe your experience here, include the types of task you completed, the name of the employer where you performed the work, and your job title. (If none, enter "N/A").
03
Please share with us your interest in working in human resources for King County.
04
Please share with us your interest in working for the Department of Public Defense.
05
Please indicate below which programs you have experience working in:
  • NeoGov
  • Other ATS
  • PeopleSoft
  • Other HRIS
  • MS Word
  • MS Excel
  • MS Outlook
  • SharePoint
  • Visio
  • None of the above
06
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
07
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question