Internships - Finance & Business Operations

King County   Seattle, WA   Full-time     Accounting
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Posted on April 6, 2021
Summary

Join our innovative team as an INTERN and work on division-wide initiatives where your work will make a difference!
 
We are seeking six undergraduate or graduate interns who are action oriented, are eager to try new things, and have a drive for results. These opportunities will provide personal development and exposure to various aspects of public sector finance and business operations while in partnership with seasoned staff mentors.
 
The Finance and Business Operations Division's mission is to provide exceptional customer value for accounting, procurement, treasury, and small business services. We are actively seeking employees whose behavior is in alignment with our division's core values: Respect, Teamwork, Results and Innovation.  Our Division

These positions are anticipated to start in May or June, and will last through the 2021-2022 school year or just the summer, depending on the candidate's school schedule and our business needs. During school breaks, the intern may work up to 40 hours per week and during school hours will be negotiated based on academic needs.
 
Requirements & Wage Information
Interns must be currently enrolled in undergraduate or graduate school.

     Undergraduate Student:  $17.7796 -$22.5365 [Intern 2]
     Graduate Student: $20.0181-$25.3742 [Intern 3]
 
Below is a listing of the different opportunities we have this year: 

DIRECTOR's OFFICE   FBOD Division
Graduate Intern Learning Objectives
Communications:
  • Create and update our division-wide communications using SharePoint, Constant Contact, and other publishing tools. 
  • Communicate success stories around our Equity and Social Justice Work, Employee Engagement, Lean Initiative and process improvements, as well as update Director's Office Visual Board.
Equity & Social Justice (ESJ):
  • Support end-to-end planning of training, marketing, and reporting in alignment with our Division's  ESJ Action Plan and King County’s Strategic Plan.
  • Track and visualize program performance and metrics for end-of-year report out to division and department.
Special Projects:
  • Support Division leadership by working on cross-functional projects including legislation, policy updates, employee engagement, Lean, and other general administrative functions as needed

BUSINESS DEVELOPMENT & CONTRACT COMPLIANCE  BDCC
       Graduate Intern Learning Objectives 
  • Maintain tangible and electronic records and files. 
  • Receive, label, log, file and retrieve financial, and/or fiscal data.
  • Collect and/or analyze financial, accounting and/or fiscal documents such as personal net worth statements, tax records, revenue, profit /loss statements, etc.
  • Create correspondence to obtain any missing or supplemental information needed from a small business for certification.  
  • Use online resources to confirm business information such as business licenses, property values, ownership status, NAICS codes, etc.
  • Conduct outreach to businesses for small business certification, upcoming events, or information on King County procurements.
  • Respond to inquiries and/or refer customers to appropriate agencies or departments/divisions. Provide information from established policies, procedures, and other relevant sources to internal and/or external customers. Distribute incoming documents and process outgoing correspondence. Be comfortable in managing sensitive and/or potentially volatile situations.
  • Maintain statistics and metrics to support continuous process improvements.

       Undergraduate Intern Learning Objectives 
  • Perform routine system administration, maintenance, and documentation.  Participate in audit preparation, and maintenance of data integrity. Track, troubleshoot and resolve system problems and issues of limited scope following established guidelines and standard work and procedures. Participate in gathering data and preparing analysis.  
  • Participate in preparing in researching requirements and maintaining tables and records.  
  • Update standard work processes and operating procedures.  
  • Communicate routinely with customers; provide information and assistance on routine questions involving system processes and procedures to navigate an online reporting database.  
  • Update standard queries following established procedures. Develop routine reports; document tables and data used in the preparation of reports and queries.
  • Participate in process improvement as a team member in support of reporting systems, work in partnership with experienced functional analysts in testing system interfaces and enhancements.  

PROCUREMENT & PAYABLES   Procurement & Payables
Undergraduate Interns Learning Objectives (2)
The Procurement & Payable Interns will support the development & deployment of Category Management and Strategic Sourcing for key commodities, act as a specialist supporting King County initiatives for Harborview, & assist King County in achieving its Equity & Social Justice goals. 
 
Examples of tasks include: researching market trends to identify innovative commodity solutions, enable leadership decision making using data analytics, support key activities for the implementation of Category Management & Strategic Sourcing, engage with stakeholders to develop contracting requirements & place Purchase Orders with suppliers, and provide general contracting support.
 
  • Exercise skills in communication, collaboration, research, development & implementation, & will become familiar with the structure & organization of King County government
  • Develop & strengthen project/program management skills to support Category Management & Strategic Sourcing initiatives 
  • Gain experience in strategy development & implementation, relationship management with stakeholders, contracting, & working on project teams
  • Build a background in Supply Chain best practices, innovations, standard, & processes
  • Support the execution of King County’s Equity & Social Justice goals
  • Assist in the development of standard tools, processes, & requirements
  • Build collaborative relationships with internal/external stakeholders
  • Analyze data to make impactful & strategic decisions 
  • Support the end-to-end procurement life cycle from receipt of service request, develop Request for Proposal, Quotes, & Information, review requirements & Statement of Work for quality, organizing sourcing competitions, & supporting contract execution.  
  • Improve communication, writing, & presentation skills
  • Support, plan, organize meetings, events, & training as needed
  • Identify any standard work procedures that need updating or documenting
 
       Qualifications:
  • Basic knowledge of the principles of procurement and strategic sourcing
  • Synthesizing data (payable & market) to make recommendations

TREASURY OPERATIONS   Treasury 
Undergraduate Intern - Learning Objectives  
We are looking for an intern who can work independently, who loves data, digging into numbers, and making recommendations based on your analysis. Experience with lean projects and customer service is a huge plus!
 
  • Pull reports from inContact (customer service database)
  • Use graphs and infographics to visualize data
  • Structure large data sets to find usable information
  • Create reports for our A3 Project for process improvement
  • Collaborate with team members to collect and analyze data
  • Cataloging and data accounting 

       Qualifications
  • Advanced Excel skills
  • Reporting and data visualization skills using software like PowerBi
  • Analytic and problem-solving skills
  • Knowledge of data gathering, cleaning and transforming techniques
 
Our Division is looking for candidates who:
  • Are learners and eager to try new things and enjoy working in teams and willing to pitch in to help team members;
  • Question the status quo and who are willing to create new processes;
  • Have an interest in a public sector career, have fun and be responsible in a professional environment;
  • Are proficient with the Microsoft Office Suite and SharePoint (Power Automate and Flow) & PowerBi; 
  • Can connect and work collaboratively with internal and external customers from diverse backgrounds;
  • Have predictable and reliable attendance;
  • Have strong time management skills that allows for you to successfully complete tasks;
  • Self-motivated, flexible and able to work independently.
 
Other Position Information: These positions are overtime-eligible. Our employees are paid on a bi-weekly schedule, every other Thursday, normally between 8:00 a.m. – 5:00 p.m., Monday through Friday. These internships will be working from 20 hours to a maximum of 40 hours per week, depending on assignment area and school schedule. These positions are not represented by a union. These positions will be working remotely full time.
 
Ready to Apply:

  1. Fill out an online application. A completed King County Application is required.
  2. A cover letter is required. 
  3. We highly recommend that you also provide a resume.
  4. To be qualified for the internship opportunities, you must be a college student currently enrolled full-time or part-time for the 2021-2022 school year. You will need to provide proof of enrollment.

If you have any questions or concerns while applying, please contact: Sien Sok at Sien.Sok@kingcounty.gov

Temporary Telecommuting Requirement:  
The work associated with this position will be performed remotely, at least through July 5, 2021 in compliance with King County’s telecommuting mandate. Employees will be provided with a County issued laptop and must maintain a work space with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours (requests for support may be considered).

There will be situations where the employee is required to report to a County work site.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.


Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

This position is not eligible for King County leave, holiday, insured, or other benefits.  Please contact the recruiter on the posting for any additional questions regarding associated benefits.

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Please rank which internships you are most interested in on a scale of 1-5, with 1 being your top choice. Here is the list of internship opportunities: Graduate: -Director's Office Graduate (1 year internship) -Business Development & Contract Compliance Graduate (internship until 12/31/2021) Undergraduate: -Business Development & Contract Compliance Undergraduate (internship until 12/31/2021) -Procurement & Payables Undergraduate (2 summer internships) -Treasury Undergraduate (summer internship)

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