Interpreter Administrative Assistant
King County
Seattle, WA
Full-time
Administration / Clerical
Posted on September 27, 2024
Salary
$70,345.60 - $89,419.20 Annually
Location
Seattle, WA
Job Type
Appointed
Job Number
2024-22857
Department
KCDC - District Court
Opening Date
09/26/2024
Closing Date
10/10/2024 4:00 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
Z4 : District Ct Guidelines
Full- or Part-Time
Full Time
Hours/Week
40 hours/week
King County District Court Profile
KCDC is the largest and most technologically advanced Court of Limited Jurisdiction in the State of Washington. It currently processes approximately 200,000 matters per year with 25 elected judges and roughly 260 employees at 8 courthouse locations. The Court is a leader in many areas involving public safety and access to justice, including the use of problem-solving courts, jail-alternative programs, technology- and judge-managed probation services. Thirteen cities contract with King County for court services provided by KCDC.
Position Summary
The Interpreter Administrative Assistant is responsible for recruiting, assigning and onboarding interpreters. Responsibilities include confirming credentials, verifying all interpreter invoices and processing payments, maintaining accurate budget records, and maintaining the interpreter database.
Distinguishing Characteristics
In Central Services, there are two Administrative Assistants, one administers the interpreter program and the other administers the front desk and jury program. Both administrative assistants' positions provide back up support to each other.
Essential Functions
Administers the Interpreter Program including recruiting new interpreters, contacting interpreters to fill open interpreter jobs, confirming state certification credentials, and maintaining the interpreter database.
Advises interpreters on Court policies and procedures. Ensures interpreters comply with these policies and procedures and collects feedback to ensure quality control.
At times, may require extensive outreach to fill requests for rare languages and origins. This includes reaching out to agencies, universities, embassies, and out of state interpreter programs.
Assists in maintaining effective working relationships with judges, staff, prosecutors, defense attorneys' other courts, county agencies, and the public.
Ensures timely completion of written translations as requested.
Works with court management and frontline staff when interpreter issues occur.
Organizes, updates, and maintains files and desk procedures. Gathers, organizes, and prepares reports and data for inclusion in reports quarterly and as requested.
Provides input and responsible for administering court policies, rules, guidelines, and procedures and assures proper application with the Language Access Plan.
Processes interpreter invoices for payment including verification. Receives and files all invoices. Maintains accurate budget records for all invoices. Acts as a liaison to accounts payable on interpreter vouchers and jury cost bills.
Additional Responsibilities
Performs the role of Jury Services Administrative Assistant and Front Desk Duties as needed.
Conducts staff meetings at locations as required for training purposes.
Leads educational orientation for new hires on the Interpreter Services program and interpreter web application.
Assists with the development of new projects and serves on committees and attends workgroups as required
Supervisory Responsibilities
The Interpreter Administrative Assistant has no formal supervisory responsibilities. Formal supervision includes directing work; providing performance reviews; and having the authority to discipline, hire, or terminate assigned employees.
Education and Experience
High school diploma and three to five years administrative and coordinating experience.
OR
An equivalent combination of education and demonstrated experience which provides the knowledge, skills, and abilities to successfully perform the responsibilities of the job.
Skills and Abilities
Supplemental Information
Selection process : Application materials will be screened for qualifications; the most competitive candidates will be invited for one or more panel interviews. Any employment offer will be contingent upon the results of a criminal background investigation and finger printing.
Additional materials requested : A resume and a cover letter or letter of interest summarizing how you meet the listed experience, knowledge, skills and abilities for this position.
Work location : Seattle, Washington - King County Courthouse, 516 3rd Ave., Seattle, WA 98104.
Physical Demands : While performing the duties of this job, the employee is regularly required to sit, talk or hear, and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl, and move and/or lift up to 10 pounds. The vision abilities required to perform this position include close vision.
Working Conditions: Work is typically performed in an office environment with a moderate amount of noise (computers, printers, light traffic). This role routinely uses standard office equipment.
King County District Court is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex(including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or otherprotected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
If you have any questions regarding this position or application process, please contact Ebony Thomas at ebthomas@kingcounty.gov and include "Interpreter Administrative Assistant" within the subject line.
.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$70,345.60 - $89,419.20 Annually
Location
Seattle, WA
Job Type
Appointed
Job Number
2024-22857
Department
KCDC - District Court
Opening Date
09/26/2024
Closing Date
10/10/2024 4:00 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
Z4 : District Ct Guidelines
Full- or Part-Time
Full Time
Hours/Week
40 hours/week
Summary
King County District Court Profile
KCDC is the largest and most technologically advanced Court of Limited Jurisdiction in the State of Washington. It currently processes approximately 200,000 matters per year with 25 elected judges and roughly 260 employees at 8 courthouse locations. The Court is a leader in many areas involving public safety and access to justice, including the use of problem-solving courts, jail-alternative programs, technology- and judge-managed probation services. Thirteen cities contract with King County for court services provided by KCDC.
Position Summary
The Interpreter Administrative Assistant is responsible for recruiting, assigning and onboarding interpreters. Responsibilities include confirming credentials, verifying all interpreter invoices and processing payments, maintaining accurate budget records, and maintaining the interpreter database.
Distinguishing Characteristics
In Central Services, there are two Administrative Assistants, one administers the interpreter program and the other administers the front desk and jury program. Both administrative assistants' positions provide back up support to each other.
Job Duties
Essential Functions
Administers the Interpreter Program including recruiting new interpreters, contacting interpreters to fill open interpreter jobs, confirming state certification credentials, and maintaining the interpreter database.
Advises interpreters on Court policies and procedures. Ensures interpreters comply with these policies and procedures and collects feedback to ensure quality control.
At times, may require extensive outreach to fill requests for rare languages and origins. This includes reaching out to agencies, universities, embassies, and out of state interpreter programs.
Assists in maintaining effective working relationships with judges, staff, prosecutors, defense attorneys' other courts, county agencies, and the public.
Ensures timely completion of written translations as requested.
Works with court management and frontline staff when interpreter issues occur.
Organizes, updates, and maintains files and desk procedures. Gathers, organizes, and prepares reports and data for inclusion in reports quarterly and as requested.
Provides input and responsible for administering court policies, rules, guidelines, and procedures and assures proper application with the Language Access Plan.
Processes interpreter invoices for payment including verification. Receives and files all invoices. Maintains accurate budget records for all invoices. Acts as a liaison to accounts payable on interpreter vouchers and jury cost bills.
Additional Responsibilities
Performs the role of Jury Services Administrative Assistant and Front Desk Duties as needed.
Conducts staff meetings at locations as required for training purposes.
Leads educational orientation for new hires on the Interpreter Services program and interpreter web application.
Assists with the development of new projects and serves on committees and attends workgroups as required
Supervisory Responsibilities
The Interpreter Administrative Assistant has no formal supervisory responsibilities. Formal supervision includes directing work; providing performance reviews; and having the authority to discipline, hire, or terminate assigned employees.
Experience, Qualifications, Knowledge, Skills
Education and Experience
High school diploma and three to five years administrative and coordinating experience.
OR
An equivalent combination of education and demonstrated experience which provides the knowledge, skills, and abilities to successfully perform the responsibilities of the job.
Skills and Abilities
- Ability to plan, organize, and coordinate work
- Proficiency working with a court case management system, KCDC interpreter web application and KCDC jury application
- Ability to communicate and express ideas and recommendations
- Proficiency working with software and personal computer applications including Microsoft Office
- Ability to establish and maintain effective working relationships both within and outside of the Court
- Knowledge of policies, procedures, and laws pertaining to the use of interpreters and jurors in the state of Washington
Supplemental Information
Supplemental Information
Selection process : Application materials will be screened for qualifications; the most competitive candidates will be invited for one or more panel interviews. Any employment offer will be contingent upon the results of a criminal background investigation and finger printing.
Additional materials requested : A resume and a cover letter or letter of interest summarizing how you meet the listed experience, knowledge, skills and abilities for this position.
Work location : Seattle, Washington - King County Courthouse, 516 3rd Ave., Seattle, WA 98104.
Physical Demands : While performing the duties of this job, the employee is regularly required to sit, talk or hear, and use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl, and move and/or lift up to 10 pounds. The vision abilities required to perform this position include close vision.
Working Conditions: Work is typically performed in an office environment with a moderate amount of noise (computers, printers, light traffic). This role routinely uses standard office equipment.
King County District Court is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex(including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or otherprotected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
If you have any questions regarding this position or application process, please contact Ebony Thomas at ebthomas@kingcounty.gov and include "Interpreter Administrative Assistant" within the subject line.
.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12paid holidays each year plus twopersonal holidays
- Generous vacation and paid sick leave
- Paid parental,family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
