IT Project Manager II
- Summary
The Department of Judicial Administration (DJA) is an innovative, forward-looking agency using technology to help perform tasks better, more efficiently and reliably. DJA (also known as the Superior Court Clerk's Office) performs a variety of services for the Court, litigants and the public. DJA's mission is to provide professional, high-quality Superior Court record services and justice system programs, while ensuring access to justice and integrity in the process.
DJA recently underwent a major systems replacement project (SRP) to replace the mainframe system used to index, track, and manage case and financial information related to King County Superior Court cases. The project is in its final stage which includes external services, such as e-Filing, viewers, electronic records requests, document management system, and additional integrations. DJA is seeking a project manager for the remainder of the project.
King County values the balance between work and life outside of work. We offer an outstanding benefits package, 10 paid holidays, life insurance, an employee assistance program and much more. Please visit our website to learn about King County's commitment to employee's health and well-being: http://www.kingcounty.gov/employees/.
JOB TYPE: This is a term-limited temporary (TLT) position and is expected to last through April 2022.
WHO MAY APPLY: This position is open to all candidates that meet the required qualifications. The Department of Judicial Administration values diverse perspectives and life experiences, and encourages people of all backgrounds to apply.
WORK LOCATION: Onsite work will be at the King County Courthouse, at 516 3rd
Ave, Seattle, WA, and there will be work associated with this position that may be partially performed remotely. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
WORK SCHEDULE: This position is FLSA-exempt. The normal work week is 32 hours, Monday through Friday. Actual days worked and hours per day will be determined during the hiring process.
APPLICATION PROCESS:
This exciting opportunity to join the Department of Judicial Administration is open to all applicants. A King County Application, a resume and a cover letter that explains how your education and experience makes you the best candidate for this position, are required. Also required are the answers to the supplemental questions at the end of this job announcement.
Please note that you can attach multiple documents to your
application. Your options are:
* Copy and paste one or more documents into the text resume section of the application.
* Attach multiple documents/files in the resume attachment section.
CONTACT INFORMATION: Please direct questions about this position to Teresa Bailey at 206-477-0768. If you have questions regarding the recruitment process, please direct those to Joy Fernandes at 206-477-0774.
- Job Duties
This position will be responsible for managing the SRP for DJA. The SRP includes the implementation of a the final stages of the project, which includes external services, such as e-Filing, viewers, electronic records requests, document management system, many workflow elements to create internal and external efficiencies and additional integrations.
This position will be responsible for managing project requirements within the scope of the SRP; leading project teams to ensure project tasks are completed on schedule and within budget; managing the vendor and building and maintaining vendor relationships; and ensuring deliverables meet established quality standards and comply with the project oversight/reporting requirements of the IT project governance.
This is a high profile enterprise project with a variety of stakeholders, including elected officials. The SRP will significantly transform the business operations within DJA and the project manager will be responsible for leading DJA through the change management activities necessary to ensure successful adoption of the new technology.
Primary job functions include but are not limited to:- Work with project stakeholders and sponsor to identify goals, objectives, and project approach.
- Create project documents and maintain auditable project files.
- Assign and manage work of project team and assess work quality.
- Manage and control day-to-day project activities, issues, risks, quality, and budget.
- Establish, track and report on project milestones
- Prioritize activities and requirements according to business needs or values.
- Manage communications to project stakeholders
- Lead teams through vendor procurement activities.
- Participate in negotiating and developing contracts.
- Manage vendor relationships during project execution; review and approve vendor deliverables; manage and monitor vendor work progress and performance; negotiate and manage contract changes; implement corrective action plans as required; and approve vendor payments.
- Identify and develop requirements related to integration of technology components of solution, and review/validate requirements and design with architecture leads.
- Develop and manage system integration, testing, cutover, and acceptable training and testing plans. Ensure business continuity and minimize disruptions during systems implementation.
- Facilitate, support and staff the project steering committee.
- Report project status as necessary to the County CIO and other IT oversight or governance committees as deemed necessary.
- Lead and coordinate change management efforts related to project implementation
- Experience, Qualifications, Knowledge, Skills
We are looking for candidates with:
- Experience managing large projects, preferably IT projects.
- Exceptional organization, planning and prioritization skills.
- Effective communication skills, both verbally and in writing.
- Knowledge of systems development, including analysis, design, testing, implementation, maintenance, documentation, and training procedures and practices
- Advanced knowledge of IT project management principles, techniques, and methodologies
- Knowledge of and experience with vendor management practices and processes
- Skill in handling multiple competing priorities
- Skill in synthesizing complex information to decision makers
- Experience in making presentations to diverse audiences
- Skill in working with a variety of individuals from diverse backgrounds
- Education in IT, Project Management, or Business Administration
- Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all DJA positions.
- Any combination of Experience, Qualifications, Knowledge, and Skills which
provides the applicant with the desired competency to successfully manage
this project will be considered. - Project Management Professional or other project manager certification preferred.
- Supplemental Information
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
Applicants that are found to be minimally qualified will be further reviewed for competitive quality. Those applicants that possess the most competitive background in directly related experience, knowledge and training may be contacted for interviews. Professional reference checks will be conducted prior to any offer of employment.
UNION MEMBERSHIP: Positions in this classification are represented by Professional and Technical Employees, Local 17 bargaining unit.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
- Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
- No.
02If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff03How did you hear about this job? Check all that apply.- King County website
- Governmentjobs.com
- Other
04If you checked "Other" in question above, please specify source.05How many IT projects have you worked on?06Please describe a successful IT project that you worked on. What was your role? What was the budget? What was the schedule?07Please describe your experience working with vendors.08Please tell us about your experience with integration.09Please describe your change management experience.10This position requires a resume and a letter of interest. Please verify that you have attached or inserted both to your application.- Yes
- No
Required Question