Judgments/Accounting Clerk – Fiscal Specialist II

King County   Seattle, WA   Full-time     Accounting
Posted on August 22, 2021
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Summary

The Department of Judicial Administration (DJA), also known as the Superior Court Clerk’s Office, is an innovative, forward-looking agency using technology to help perform tasks better, more efficiently and reliably. DJA performs a variety of services for the Court, litigants and the general public. DJA’s mission is to provide professional, high-quality Superior Court record services and justice system programs, while ensuring access to justice and integrity in the process.

 

King County values the balance between work and life outside of work. We offer an outstanding benefits package, medical benefits, vacation, sick leave, 10 paid holidays, life insurance, an employee assistance program and much more. Please visit our website to learn about King County’s commitment to employee’s health and well-being:

http://www.kingcounty.gov/employees/.

 

WHO MAY APPLY:  This position is open to all candidates that meet the qualifications. The Department of Judicial Administration values diverse perspectives and life experiences and encourages people of all backgrounds to apply.

The positions are posted continuously until filled, first review will occur for applications received by 08/06/2021, 4:30 pm.

JOB TYPE: This opportunity is being offered as a Term Limited Temporary (TLT) and is anticipated to end in December 2022. This posting will be used to fill multiple TLT positions. 

WORK LOCATION:  This position is based at the King County Courthouse located at 516 3rd Ave, Seattle, but this position may be required to perform duties at the Norm Maleng Regional Justice Center, 401 4th Ave N., Kent, or the Juvenile Clerk's Office located at 1211 East Alder St., Seattle. 

The work associated with this position may have some availability to telework.  When/if working remotely employees must continue to reside in Washington state and within a reasonable distanceto their King County worksite to respond to workplace reporting requirements.
 
When/if telecommuting employees will be provided with a County issued laptop andmust maintain a workspace with an internet connection (access may besupplemented in some situations) where they can reliably perform work andremain available and responsive during scheduled work hours. Please note thatwhen an employee conducts work that is likely to bring them in contact withanother individual, safety precautions are requiredincluding the wearingof masks in some situations. KingCounty is doing its part to reduce the spread of COVID-19 and remains committedto reducing our carbon footprint.
   
 King County has a robust collection of 
tools and resources tosupport working remotely. The individual selected for this opportunity will bejoining an innovative and progressive team that is redefining how we work as wetransition to the department's hybrid environment.   


WORK SCHEDULE:  This position reports Monday through Friday, occasional weekends and holidays. This position works a 40-hour workweek and is overtime eligible.

 

FORMS AND MATERIALS REQUIRED: A King County application form, resume and letter of interest detailing your background and describing how you meet or exceed the minimum qualifications are required for this position. You are also required to provide answers to the supplemental questions.  Please answer each supplemental question.  “Please see resume” is not an adequate response.  

 

Please note that you can attach multiple documents to your application or copy and paste one or more documents into the text resume section of the application.

 

CONTACT INFORMATION:  Please direct questions about this position to Amanda Rennie at 206-477-8510. If you have any questions about the recruitment process, please direct those to Joy Fernandes at 206-477-0774.

Job Duties

This position will be part of a team being put together to help with research and processes related to a recent Supreme Court ruling that results in the need to resentence, vacate and refund monies paid on thousands of King County Superior Court felony cases. This Judgments/Accounting Clerk position interacts with diverse members of the public, attorneys, court, law enforcement and other government agencies in a fast-paced environment in addition to completing records updates and conducting research. People in this position are expected to provide excellent customer service and produce a consistent and accurate final work product. This position is responsible for processing a large volume of court documents with a very high degree of accuracy.

 

Successful candidates in this position will possess high energy and be extremely motivated to provide excellent customer service in a fast-paced environment, and independently prioritize work while working as a member of a team.

 

PRIMARY JOB FUNCTIONS:  This position will work closely with accounting and judgments staff. Main responsibilities include but are not limited to:

 

  • Perform data entry with a high level of accuracy. 

  • Process large volume of legal documents pursuant to court rules, local rules, State statutes and department policies and procedures.

  • Process criminal orders pertaining to release/commitment of defendants.

  • Enter criminal judgments in case management system.

  • Perform various accounting functions in a legal environment.

  • Prepare and review records and reports as needed.

  • Review and interpret court orders and other court records.

  • Compute financial legal obligations paid to date and possible refunds.

  • Compile data that may require information searches through files, records, microfilm or computer files, including spreadsheets and/or customized database applications. 

  • Assist customers via email, phone and in-person.

  • Interact professionally with staff and customers while delivering excellent customer service that is consistent with department policy. Interact professionally with other justice agencies, public agencies and the general public.

  • Work in a team setting, including helping other sections in order to meet department deadlines.

  • Perform other fiscal specialist functions as ordered by the Court or department management.

Experience, Qualifications, Knowledge, Skills

Applicant’s experience must demonstrate the following knowledge, skills and abilities or any equivalent combination of experience and education which provides the applicant with the desired knowledge, skills, and abilities required to perform the work:

 

  • Experience performing complex, high volume data entry with strong attention to detail.

  • Possess strong mathematical and analytical skills.

  • Skill in conducting research for a specific work assignment.

  • Sensitivity and patience working with people of diverse socio/economic backgrounds.

  • Ability to maintain composure under pressure and in difficult situations.

  • Possess strong written and verbal communication skills.

  • Ability to understand and apply policies, procedures, court rules, local rules and State statutes to complete daily work and assist customers.

  • Able to form reliable decisions and solutions; provide accurate and timely information to others.

  • Knowledgeable and comfortable with computer use to perform daily work; skill in using Microsoft Windows including Excel, Word and Outlook.

  • Ability to use or learn how to use microfilm readers.  

  • Dedicated to meeting customers’ expectations; can establish and maintain effective relationships with customers.

  • Ability to learn quickly when facing new problems; works diligently to find solutions.

  • Able to effectively deal with change. 

  • Confident in making decisions with minimal direction.

  • Excellent time management and priority setting skills; able to consistently meet deadlines and handle multiple tasks with extreme accuracy.

  • Successfully pushes self and others for results; pursues tasks with energy and drive.

  • Ability to positively contribute in a team environment; actively listens to others and build trust and confidence.

     

    DESIRABLE SKILLS: The most competitive candidates will have the following additional experience/knowledge:

     

  • Knowledge of legal documents, terminology and court rules and/or procedures; experience in a judicial or criminal justice environment.

  • Demonstrated experience using State of Washington court data applications.

Supplemental Information

SPECIAL REQUIREMENTS: 

  • No felony convictions in the last ten years.

  • Must be able to work occasionally at other locations.

  • Must be able to maintain regular and punctual attendance, with some overtime requirements.

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.


Covid-19 Vaccination Requirement 

 As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19.  If hired, you will be required to submit proof of vaccination by October 18th.  People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.  Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs.  Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

This directive applies to employees in the Executive branch*, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.   


King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
How did you hear about this job? Check all that apply.
  • King County Website
  • Governmentjobs.com
  • Job Board
  • King County Employee
  • Other
04
If you checked "Other" in question above, please specify source.
05
Please describe the skills that you have from your experience/education that meet the qualifications of the position?
06
In this position, you will be working with various computer software programs, such as Microsoft Excel, Word, Skype, etc. Please describe your experience working with computer software programs.
07
Please describe a time when you had competing tasks to complete. How did you ensure that all these tasks were completed and that your deadlines were met?
08
Tell us about your experience in auditing your work for accuracy. Please provide an example and explain how you verified your accuracy.
09
Please provide an example of when you provided excellent customer service.
10
6. The Department of Judicial Administration (DJA) and King County are actively engaged in Equity and Social Justice Awareness (ESJ). ESJ is not only about gender, race or culture. ESJ is about equitable opportunities of our employees, our customers accessing services and employment opportunities, regardless of their social, economic or cultural background to name a few. ESJ is embedded in our values here at DJA and King County. Describe your experience working with a diverse customer base or developing work relationships where ESJ was applied and what you liked most about the experience.
11
Your answers to these supplemental questions must be supported by the information you provide on your application or you may be disqualified. Are your answers to these supplemental questions supported by your application?
  • Yes
  • No
12
This position requires a resume and letter of interest. Please verify that you have attached to your application.
  • Yes
  • No

Required Question