Legal Administrative Specialist III - Records Unit, Criminal Division (TLT)

King County   Seattle, WA   Full-time     Legal
Posted on June 8, 2022
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Summary


The King County Prosecuting Attorney’s Office (PAO) is seeking an experienced Legal Administrative Specialist III to join our team in the Records Unit of the Criminal Division. Our Legal Administrative Specialist III (LAS III) positions include an independent and active role as part of a collaborative team dedicated to justice.  

The Records Section is responsible for maintaining Criminal Division files and records for the PAO office. The Records team prepare calendars and attend court with the Prosecuting Attorneys, docket the hearing information and prepare paperwork as needed. It is also an information dispensing service for the public and other agencies within the criminal justice system. The most competitive candidates will have the ability to exercise sound judgment, experience with a high-volume caseload, high attention to detail, and embrace a culture of learning in a dynamic environment. 

This is a Term Limited Temporary assignment funded by COVID-8 relief money, subject to funding approval by King County central budget office and Council. We expect that the assignment will last until the end of 2023 with the possibility of an extension. The employee selected for this position will be able to return to their previous position at the end of the assignment. 


About the King County Prosecuting Attorney’s Office 
The 
Criminal Division is the largest of four divisions and is organized into several different units. See the Criminal Division Overview for more information. We are guided by our core values of Justice, Integrity, Compassion, Professionalism, and Leadership. 
 
Our mission is to do justice: 

  • We exercise the power given to us by the people with fairness and humility. 

  • We serve our diverse community, support victims and families, and hold individuals accountable. 

  • We develop innovative and collaborative solutions for King County and the State of Washington. 


To learn more about the PAO, please visit our website.


Who may apply: These positions are open to all qualified applicants. The PAO requires all employees to reside in Washington State and within a reasonable distance to their primary county worksite to respond to workplace reporting requirements.


Work Location: In person - King County Courthouse, 516 Third Avenue, Seattle.


Employees assigned to these positions are deemed Mission Critical. Mission-critical employees are those who provide for and maintain the essential functions of the PAO.  Mission-critical employees must be available to perform their duties as determined by management. These positions are NOT telework positions they physically present in the office. Social distancing and other safety measures are put in place. This position will cross-train at the MRJC Records Unit and with the Records closed files management system

Union Membership:  Positions in this classification are represented by Teamsters Local No. 117. 


Work Schedule: This position rotates court calendars/positions monthly within the Records Unit. Schedules will vary based upon the rotation:
Investigation Calendar: 6:45 a.m. - end of calendar (overtime necessary)
Case Setting Calendar: 8:30 a.m. - 4:30 p.m.          
Arraignment Calendar: 7:30 p.m. - 3:30 p.m.
Front Desk: 8:30 a.m. - 4:30 p.m.

These position requires overtime when the calendars run long.  Holiday and Saturday calendar coverage is also occasionally required if there is a lack of volunteers.

Salary: Range 44 
$27.2471 (step one) - $34.5374* (step ten) Hourly
$1,907.30 - $2,417.62 Biweekly
$49,589.72 - $62,858.07 Annually
A general wage increase of 4.5% is anticipated later in the year following ratification of the tentative agreement between King County and the Coalition of Unions.  

Application Process: 

Interested individuals must complete the three application components:  

1) Submit a resume and cover letter 
2) Respond to the supplemental questions
3) Fully complete King County application. ** 

**Applications and/or supplemental questionnaires that state "see my resume" or are blank are considered incomplete and will not be considered competitive.

  

Selection Process:

Materials will be reviewed for qualifications, and the most competitive candidates may be invited to participate in a panel interview process.  

 
For more information regarding this recruitment, please contact:

Karla Vargas (she/her)
Human Resources Associate
kvargas@kingcounty.gov

  

Special Requirements:

Finalists must successfully submit to a criminal background check, reference check, and be fingerprinted. 

 

*Employees with less than 2 years of service will receive .25 per hour less than the hourly salary table due to a mandatory contribution toward the Teamsters Pension Trust that was voted by members of Teamsters Local No. 117.  

Job Duties

Description of positions the LAS III will rotate through monthly:

Investigation Calendar: 6:45 a.m. - end of calendar (overtime necessary)

Input new investigation referrals and defendants in our PBK database. Prepare calendar and paperwork for all individuals booked under a criminal investigation. Attend court with prosecutor to prepare all bail and conditions of release paperwork ordered by the judge. Docket all bail and Conditions of Release in our database.

Case Setting Calendar: 8:30 a.m.- 4:30 p.m.

Case setting: prepare case setting calendar, docket, update completed pleas, heavy data entry

 

Arraignment Calendar: 7:30 a.m. - 3:30 p.m.

Prepare Arraignment calendar and documents needed. Attend court with the prosecutor and docket next court dates and any conditions imposed by the court. Update our PBK database with new dates, conditions, bond amounts and assigned deputy.

 

Front Desk: 8:30 a.m. - 4:30 p.m.

Answer phones from general public and other agencies. Assist anyone who comes to the Records window or direct them to appropriate place. Scan Investigation packets into PBK. Prepare the daily bond calendar. Process Judgement and Sentence paperwork. Process posted bonds. Provide discovery to defense attorneys

 

  • Actively participate in PAO equity work, attending equity trainings and discussions.

Experience, Qualifications, Knowledge, Skills

  • Thorough knowledge of office practices and procedures, particularly in the criminal justice system.  
  • Skill in maintaining an overview of complex processes involving many steps; learning each calendar from beginning to end; and the ability to obtain all information needed for completion.  
  • Skill in functioning well and efficiently under high pressure and short deadlines.
  • Ability to anticipate needs of the calendar Deputy Prosecuting Attorney's (DPA) and court. 
  • Must respond in a timely manner to questions from the court and the jail. 
  • High attention to detail.  
  • Skill in working independently, exercising initiative, and following through on work assignments with little direct supervision.
  • Ability to recognize issues and take quick and effective actions all while using good judgment.
  • Excellent computer skills required.
  • Comfortable with receiving and sending information in many different formats – email, reminders, hard copy format, cloud, etc.
  • Skills in expressing ideas orally and in writing.  
  • Skill in maintaining effective working relationships with attorneys, the court, other employees, and the general public.  
  • Demonstrated predictable and reliable attendance. 
  • Desire and ability to work in a team environment. 
  • Must be able to accept feedback and supervision. 
  • Commitment to Equity and Social Justice work, including ongoing cultural humility development. 
  • Provide support for the Equity and Social Justice policy and principles, work with PAO colleagues and management to identify opportunities for improvement.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

The Prosecuting Attorney's Office is dedicated to making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement
Prosecuting Attorney's Office' employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

Tracking #: 63S-2022-JUN-REG/TLT

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you currently employed by the King County Prosecuting Attorney's Office?
  • Yes
  • No
02
The Prosecuting Attorney's Office requires that all employees be fully vaccinated against COVID-19. To meet this requirement, all employees must provide proof of vaccination approved by the Center for Disease Control and Prevention (CDC).
  • I understand this requirement.
  • I cannot comply with this requirement.
  • N/A - I am a current PAO employee.
03
[External applicants only] Do you have any experience working in a legal and/or office setting? If so, please describe that experience:
04
[External applicants only] Please describe an equity and social justice issue that is important to you.

Required Question