Nurse Staffing Coordinator

King County   Seattle, WA   Full-time     Nursing
Posted on January 12, 2022
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Summary

The Jail Health Services division of Public Health-Seattle & King County is seeking to hire two (2) Career Service Administrator I (Nurse Staffing Coordinator) positions.
 
The Administrator I (Nurse Staffing Coordinator) will work closely with Jail Health Services nurse leadership team, and nursing and administrative staff to develop, update, and monitor nursing and clinical support staff (RNs, LPNs, CNAs) schedules to optimize staffing levels and ensure all posts and shifts are adequately covered.

 
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
 
We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
 
Applicants should be committed to working with diverse populations throughout King County to provide excellent customer service to a broad range of cultures, in accordance with the King County Equity and Social Justice Ordinance and the King County Strategic Plan.

Who May Apply:
 
 This full-time position is open to all qualified applicants.

Work Schedule:

There will be two Scheduling Coordinators, and each will be working a weekend day. One will work Sunday through Thursday and the other will work Tuesday through Saturday. 
Hours: One will be: 7:00am to 3:30pm and the other will be 9:00am to 5:30pm

The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.  Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.    

Job Duties

  • Maintain monthly schedules
  • Initiate monthly schedule by populating Career Service patterns. 
  • Receive, review, and approve leave requests (vacation, pre-scheduled sick leave, and CEs)
  • Enter approved leaves into Schedule Anywhere (SA). 
  • Enter charge nurse assignments into SA.
  • Enter/adjust staff orientation schedules and other trainings into SA (i.e. emergency response drills, lab/skills competency, etc.).
  • Solicit staffing to fill scheduling gaps, and enter updates into SA as they are scheduled:
  • Agency staff
  • STT staff
  • Extra shifts/overtime
  • Send staffing alerts, or otherwise reach out to staffing resources to fill remaining needed shifts. (Note: Nursing Sups and Charge Nurses will retain duties related to mandatory OT and critical shift alerts. Staffing Coordinators will send weekly alerts for regular staffing needs.).
  • Enter all schedule adjustments into SA (includes changes due to orientation progress, changes due to mid-month leaves, etc.).
  • Enter daily sick calls and/or other daily scheduling changes (such as overtime agreed to on that day) into SA to ensure the system reflects actual attendance.
  • Enter post assignments into SA to reflect assignments worked each day and shift.
  • Compile staffing reports as necessary. 
  • Support scheduling meetings.
  • Other duties as assigned. 

Experience, Qualifications, Knowledge, Skills

  • Ability to work and make decisions in a team environment and be an effective team member. 
  • Ability to resolve issues with minimal direction. 
  • Knowledge of racial equity and inclusion programs, principles and strategies. 
  • Strong interpersonal skills. 
  • Experience with Microsoft Office suite.  
  • Strong verbal and written communication skills.
  • Demonstrated problem-solving and analytical skills with the ability to manage multiple and shifting priorities to meet deadlines.
  • Outstanding organizational skills with attention to detail.
 
Requirements:

  • Washington State Drivers' License or the ability to provide transportation to work.
 
Desired: 

  • Experience with Schedule Anywhere, or similar scheduling application.
  • Experience working directly with clinical staff. 
  • Experience with managing schedules in a healthcare setting.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 
  
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
COVID-19 Vaccination Requirement:

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
 
 As a condition of employment, prior to a final offer of employment, you will be required to:
  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

 People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
 
The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
 
To Apply:

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
 
Application process:

Applications will be reviewed after the job posting closes. The following items are required to be considered for this vacancy:
 
  1. NEOGOV/Government Jobs on-line or paper application 
  2. Supplemental questionnaire responses
  3. Resume
  4. Cover Letter
 
Please do not use "see resume" in your application or answers to supplemental questions as these will be considered incomplete.
 
Please do not copy and paste your entire resume, or copy and paste your entire job history, as your answers to the supplemental questions as these will be considered incomplete.
 
You may attach multiple documents if you wish:
 
  • Copy and paste one or more documents into the text resume section of the application.
  • Attach multiple documents/files in the resume attachment section.
 
Your application may be rejected as incomplete if you do not include the standard information in the application. Providing information only in a resume will not be considered a complete application.
  
Your application materials must validate your answers to the supplemental questions. If your answers cannot be validated, you will not proceed to the next steps of the process.
 
The selected candidate will be required to pass a thorough background investigation. In the event the job classification requires an exam; an offer of employment will be contingent on passing a pre-employment physical exam and must maintain security clearance.
 
Supplemental Information:
 
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx 
  
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
  
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
  
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  
Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities and working hours.
  
If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
  
Applicants from this job posting may be used to fill temporary or other positions in this classification for a period of up to a 6 months.
   
Contact:

For more information about the application process please contact Mark Lacy at Mlacy@kingcounty.gov
   
Additional Information:

Public Health - Jail Health Services follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:
 
  • Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution. 
  • Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or, 
  • Has been civilly or administratively adjudicated to have engaged in the activity described above.
Additionally, PREA standards require that the department consider any incidents of sexual harassment involving an inmate or detainee in determining whether or not to hire or promote anyone.
 
The above is in compliance with PREA and its implementing regulations, 28 C.F.R. Part 115, Subpart A, Section 115.17, Hiring and Promotion Decisions.
 
Union affiliation:

 Non Represented
 
Contact:

For more information about the application process please contact Mark Lacy at Mlacy@kingcounty.gov

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have experience managing schedules for multiple staff members?
  • Yes
  • No
02
If you answered Yes to question #1; how many staff schedules did you manage, and also please describe your experience? If none, then put N/A.
03
Please describe your experience developing detailed and complex schedules. If none, then put N/A.
04
Do you have experience using scheduling software?
  • Yes
  • No
05
If you you answered Yes to question #4; what type of software and also please describe your experience.
06
Please describe a short staffing situation that you have experienced and what strategies you used to fill staffing gaps and motivate staff.
07
Please indicate the Microsoft desktop applications and/or computer programs with which you have at least an intermediate proficiency level. (Check all that apply)
  • Microsoft Word
  • Excel
  • Outlook
  • PowerPoint
  • Microsoft Teams
  • SharePoint
  • Adobe Acrobat
  • Schedule Anywhere
08
Please describe what contributions you would bring to help create and sustain a workplace environment that is welcoming, inclusive and supportive of equity and social justice.
09
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
10
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question