Part-Time KCICN Project Coord./Project Program Manager I

King County   Seattle, WA   Full-time     Project Management
Posted on September 14, 2021
Apply Now
Summary

The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and People of Color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.  


King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.

This is a Term-Limited Temporary (TLT) or Special Duty opportunity, part-time, 20 hours per week position in the Behavioral Health and Recovery Division (BHRD), anticipated to end November 2022, but subject to change dependent on operational needs.

WHO MAY APPLY:  This position is open to all qualified candidates that meet the minimum qualifications. 

WORK SCHEDULE/CONDITIONS: This is a part-time position scheduled to work 20 hours per week, Monday - Friday, hours may vary, but will be between the hours of 8 am-5 pm. This position meets the provisions of the Fair Labor Standards Act and is overtime eligible with supervisory pre-approval. 

REQUIRED MATERIALS: Candidates who wish to be considered for this position must submit an online King County application and respond to the supplemental questions.  Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, “see my resume” are considered incomplete and will not be considered to be competitive.

Teleworking Requirement 
The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are requiredincluding the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  

RECRUITER:  Annette Coleman, ancoleman@kingcounty.gov

Job Duties

  • Assist the Integrated Managed Care (IMC) Project team, including the Project Managers, with project coordination and project management including: developing and setting agendas; tracking action items to completion; responding to inquiries; drafting project communications, managing risk & issue logs, developing project timelines and scheduling meetings as-needed. 
  • Serve as primary coordinator for Integrated Care Network Governance Committees, ensuring that meetings are set appropriately and that all necessary documentation is tracked and distributed. 

Overall Duties 

  • Under supervision of the Deputy Director, ensure the King County Integrated Care Network Committees (KCICN) have a workplan and an appropriate cadence of meetings. 
  • Communicate with internal staff and external behavioral health provider staff regarding ICN projects, timelines, action items, decisions and upcoming meetings or events. 
  • Coordinate with Communications manager and KCICN project managers to ensure communication across the KCICN network, including the development of content for the KCICN newsletter and other lines of communication.
  • Participate in ICN Governance Committee meetings and ensure consistent tracking and recording of meeting content for distribution following the meeting. 
  • Manage rosters of participants for meetings and Committees. 
  • Track and coordinate initiatives and projects from beginning to completion, including action items and ensure appropriate and timely follow-up. 
  • Create documents in preparation for meetings, including meeting agendas, PowerPoint documents, project timelines and project charters. 
  • Assist with drafting correspondences such as letters, announcements, or reports. 
  • Assist KCICN project managers with tracking decisions, risks and project issues as identified. 
  • Perform other related duties as assigned. 

Experience, Qualifications, Knowledge, Skills

  • A minimum of two years of professional experience as project coordinator. 
  • Demonstrated experience coordinating projects on short timelines, developing objectives, scheduling meetings and coordinating meeting materials such as agendas and meeting minutes.  
  • Attention to detail. 
  • Strong interpersonal skills. 
  • Strategic problem-solving skills – ability to anticipate future challenges/opportunities. 
  • Excellent written and oral communications skills.
  • Ability to meet work deadlines, stay on task with frequent interruptions, and balance priorities.
  • Ability to work independently with minimal supervision.
  • Predictable and reliable attendance.
  • Must possess (or able to obtain) a valid Washington State driver's license or have the ability to attend meetings at various locations throughout the county in a timely fashion.

Desired Qualifications

  • Knowledge of health policy.
  • Knowledge of the state and county's health transformation policies.
  • Experience with Microsoft Project or other project management software.
  • Lived experience.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.


Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.


Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.


Covid-19 Vaccination Requirement

As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.


This directive applies to employees in the Executive branch*, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.


King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.


To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
Please describe your minimum of two years of professional experience as project coordinator. Include the organization name and dates.
04
Describe your experience coordinating projects on short timelines, developing objectives, scheduling meetings and coordinating meeting materials such as agendas and meeting minutes. Please include the organization name and dates.
05
King County has transformed its work on equality and social justice from an initiative to an integrated effort that applies the principles of "fair and just" intentionally in all the county does in order to achieve equitable opportunities for all people and communities. What is the most important equity or social justice issue to you and why?

Required Question