Payroll Specialist

King County   Seattle, WA   Full-time     Accounting
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Posted on October 16, 2020

About the Position
The Department of Adult and Juvenile Detention's (DAJD) Finance office is seeking a detail-oriented individual for the position of Payroll Specialist. The primary focus of this position is to ensure timely, accurate payroll processing, and to provide excellent customer service for employees of DAJD. This position requires a high level of attention to detail to ensure payroll is processed accurately, and in accordance with King County policies, negotiated collective bargaining agreements and applicable laws, while consistently meeting deadlines.
About the Department
DAJD's mission is to contribute to the public safety of the citizens of King County and Washington State by operating safe, secure, and humane detention facilities and community corrections programs, in an innovative and cost-effective manner.

DAJD is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies.  

Why is it worth working for King County?

Job Duties

  • Process DAJD bi-weekly payroll, through the Roster Management System (RMS) into PeopleSoft, interpreting data and applying appropriate codes; reviewing, analyzing and verifying data to ensure compliance with multiple collective bargaining agreements, King County policies, and State and Federal laws.
    • Review and correct code application, apply premium pays, determine appropriate pay type for special leave situations, set up and maintain additional pays and deductions.
    • Process employee cash out requests; calculate and process manual retirement reporting.
    • Track and report leave conversions.
    • Calculate and process retro pays.
  • Update employee job, personal and payroll information in RMS and PeopleSoft, keeping systems in sync.
  • Calculate, adjust and track service dates.
  • Perform reconciliations for numerous payroll activities.
  • Run PeopleSoft queries; create and maintain spreadsheets for tracking, reconciliation and reporting purposes.
  • Review payroll data for accuracy; respond to employee inquiries related to pay, leave and policies, clearly and concisely explaining complex pay transactions.
  • Provide payroll expertise and procedural instruction to timekeepers, supervisors and employees.
  • Manage incoming documents, identifying high priority and/or time sensitive matters; process Take Home Vehicle reporting, leave donations, education reimbursements; assist with contract implementations.
  • Report, troubleshoot and document system issues; assist with testing system enhancements/changes.
  • Review Personnel Orders to align systems, accounting and position information.
  • Conduct New Employee Orientation.
  • Perform other duties as assigned within scope and area of assignment.

Experience, Qualifications, Knowledge, Skills

Desirable Candidates will Possess:

  • A minimum of two (2) years of full time, automated payroll processing experience
  • Excellent attention to detail, with demonstrated analytical, problem solving and research skills.
  • Knowledge of basic accounting and mathematics.
  • Demonstrated ability to organize, prioritize and manage a demanding workload, consistently meeting deadlines with minimal supervision.
  • Proven ability to effectively and positively work within a team environment, and maintain professionalism in all situations.
  • Experience providing excellent customer service.
  • Ability to communicate clearly and concisely, verbally and in writing.
  • Demonstrated ability to maintain confidentiality and act with discretion.
  • Proven ability to follow oral and written instructions.
  • Demonstrated ability to maintain regular, reliable, and timely attendance.
  • Proficient skill level with Excel, Microsoft Word and Outlook.

 Most Competitive will Have:
  • Experience with PeopleSoft (or similar software program).
  • Payroll/Timekeeping experience in a unionized environment.

Supplemental Information

Who May Apply
This opportunity is open concurrently to all King County employees and the general public who meet the minimum qualifications. Internal consideration will be given to current Department of Adult & Juvenile Detention and King County employees.

Selection Process
Initial screening will be based upon a review of the application materials. As part of the screening process, responses to the supplemental questions will be reviewed in conjunction with general application materials. Application materials must validate/support your responses to the supplemental questions. If our responses cannot be validated, you will not proceed to the next steps in the review or selection process.

How to Apply
Completion of the entire King County application and supplemental questionnaire is required.  Resumes or letters of interest alone will NOT substitute for full application.  Online applications are preferred.  For assistance with the online application process, please contact NEOGOV Customer Support toll free at 1-877-204-4442 ( customer support).

Work Location
The King County Courthouse, 516 Third Avenue, Seattle, WA, 98104.

Work Schedule  
These are forty (40) hour per week, overtime eligible positions.  The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m.

Department Contact
Questions regarding this announcement or position may be directed to: Jacob Black, HR Analyst; Phone Number:  206-477-0185; or via e-mail at

Union Membership
This position is represented by the Public Safety Employees Union, Non-Commissioned Employees.

Special Requirements
The individual selected for this position will be required to complete a thorough background investigation process, including fingerprinting, criminal history check, reference checks and other tests as deemed necessary. A valid Washington State Driver's License or alternate ability to travel around the county is required by the time of hire.

Temporary Telecommuting Requirement
The work associated with this position will be performed remotely, at least through January 8, 2021 in compliance with King County’s telecommuting mandate. It is possible that the work will be primarily performed remotely on an ongoing basis after January 8, 2021.  Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.  Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.  There will be situations where the employee is required to report to a County worksite.  Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.

To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. 

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Are you applying to this position as a Priority Placement Program Participant And Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
Have you undergone the background investigation process for employment with the King County Department of Adult and Juvenile Detention within the last two years?
  • Yes
  • No
If yes, please specify the approximate date(s) and position(s) for which you previously went through the department's background process. Place "N/A" in the box below if not applicable.
All candidates for employment with DAJD must undergo a thorough background investigation process. This process may include a lie detection evaluation, investigation for criminal activity, traffic records, conviction records, employment and education history, character and reputation in the community, etc. Selected positions may also require psychological testing and evaluation, and a pre-employment general medical physical. Applicants may be rejected for criminal behavior, drug use, or any indications in the areas listed in the "Background Investigation Screening" questionnaire. Are you willing to undergo a background investigation process as described above?
  • Yes
  • No
Supplemental questions 7 through 10 are designed to assess your job related experience and qualifications. Please note that as part of the screening process, your responses will be reviewed in conjunction with your general application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The general employment application must be completed to include your work history. You are welcome to submit a resume as well; however, failure to provide a detailed work history on the general application may prohibit further consideration. Do you understand that your responses to the supplemental questions for this position must be supported by your general application materials?
  • Yes
  • No
Please describe in detail how you meet the minimum qualifications for this position. (Full details of your qualifications MUST be supported/validated on your completed application). If you do not meet the minimum qualifications, then type "N/A" below.
How many years of full-time work experience do you have performing automated payroll processing similar to has been described in the job duties for this position? (This information must be supported by your application materials.)
  • None, but I am a quick learner
  • Training or less than two years
  • Two to three years
  • More than three years
Do you have work related experience using PeopleSoft or a similar software program? Please note that if you answer "Yes", then this experience must be reflected in your completed application.
  • Yes
  • No
Do you have work related experience with Payroll/Timekeeping in a unionized environment? Please note that if you answer "Yes", then this experience must be reflected in your completed application.
  • Yes
  • No
The Department of Adult and Juvenile Detention is firmly committed to a drug-free workplace. Employees of the department are prohibited from using illegal drugs. Should you be hired by the Department of Adult and Juvenile Detention, you acknowledge that you will adhere to the department's policies and rules regarding drug use.
  • Yes
  • No
PLEASE NOTE: A "yes" response to any of the remaining questions may automatically disqualify you from further consideration. Responses will be confirmed and verified in the course of the department's background investigation process. Do you understand that a "yes" response to the remaining questions may automatically disqualify you from further consideration?
  • Yes
  • No
In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance? • Cocaine or crack • Club drugs – Ecstasy, Ketamine, GHB, Rohypnol or MDMA • Hallucinogens – PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin • Opiates – Opium, Morphine or Heroin • Stimulants – Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine • Aerosols – Huffing paint or Nitrous Oxide (Whippits), or Khat
  • Yes
  • No
In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack · Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MDMA · Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin · Opiates: Opium, Morphine or Heroin · Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine · Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat
  • Yes
  • No
In the last 3 years, have you been convicted of a domestic violence or a domestic violence-related crime?
  • Yes
  • No
Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?
  • Yes
  • No

Required Question