Payroll Specialist (Special Duty or Term Limited Temporary)
- Summary
ABOUT THE POSITION: The Department of Adult and Juvenile Detention's (DAJD) Finance office is seeking a detail oriented individual for the position of Payroll Specialist. This temporary assignment is expected to last up to 18 months, however, special duty or long term temporary assignment durations are subject to change and may either be extended or revoked at any time.
The primary focus of this position is to ensure timely, accurate payroll processing, and to provide excellent customer service for employees of DAJD. This position requires a high level of attention to detail to ensure payroll is processed accurately, and in accordance with King County policies, negotiated collective bargaining agreements and applicable laws, while consistently meeting deadlines.
ABOUT THE DEPARTMENT: DAJD's mission is to contribute to the public safety of the citizens of King County and Washington State by operating safe, secure, and humane detention facilities and community corrections programs, in an innovative and cost-effective manner.
DAJD is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies.
- Job Duties
- Process DAJD bi-weekly payroll, ensuring compliance with multiple collective bargaining agreements, King County policies, and State and Federal laws
- Review and correct code application, apply premium pays, determine appropriate pay type for special leave situations, set up and maintain additional pays and deductions
- Process employee cash out requests; calculate and process manual retirement reporting
- Track and report leave conversions
- Calculate and process retro pays
- Update employee job, personal and payroll information in the Roster Management System (RMS) and PeopleSoft, keeping systems in sync
- Calculate, adjust and track service dates
- Perform reconciliations for numerous payroll activities
- Run PeopleSoft queries; create and maintain spreadsheets for tracking, reconciliation and reporting purposes
- Review payroll data for accuracy; respond to employee inquiries related to pay, leave and policies, clearly and concisely explaining complex pay transactions
- Provide payroll expertise and procedural instruction to timekeepers, supervisors and employees
- Manage incoming documents, identifying high priority and/or time sensitive matters; process Take Home Vehicle reporting, leave donations
- Assist with implementing new contracts
- Report, troubleshoot and document system issues; assist with testing system enhancements/changes
- Review Personnel Orders to align systems, accounting and position information
- Conduct payroll presentation at the New Employee Orientation
- Perform other duties as assigned within scope and area of assignment
- Process DAJD bi-weekly payroll, ensuring compliance with multiple collective bargaining agreements, King County policies, and State and Federal laws
- Experience, Qualifications, Knowledge, Skills
MINIMUM QUALIFICATIONS:
- Six (6) months to one (1) year of payroll processing or timekeeping experience, or three (3) years of progressively responsible work in finance/accounting, including data entry, complex account reconciliation and managing a workload with strict deadlines
- Excellent attention to detail, with demonstrated analytical, problem solving and research skills
- Knowledge of basic accounting and mathematics
- Demonstrated ability to organize, prioritize and manage a demanding workload, consistently meeting deadlines with minimal supervision
- Proven ability to effectively and positively work within a team environment, and maintain professionalism in all situations
- Experience providing excellent customer service
- Ability to communicate clearly and concisely, verbally and in writing
- Demonstrated ability to maintain confidentiality and act with discretion
- Proven ability to follow oral and written instructions
- Demonstrated ability to maintain regular, reliable, and timely attendance
- Proficient skill level with Excel, Microsoft Word and Outlook
- Experience with DAJD's Roster Management system
- Experience with PeopleSoft or a similar software program
- Payroll/Timekeeping experience in a unionized environment
- Supplemental Information
WHO MAY APPLY: This opportunity is open concurrently to all King County employees and the general public who meet the minimum qualifications. Internal consideration will be given to current Department of Adult & Juvenile Detention and King County employees.
SELECTION PROCESS: Initial screening will be based upon a review of the application materials. As part of the screening process, responses to the supplemental questions will be reviewed in conjunction with general application materials. Application materials must validate/support your responses to the supplemental questions. If our responses cannot be validated, you will not proceed to the next steps in the review or selection process.
HOW TO APPLY: Completion of the entire King County application and supplemental questionnaire is required. Resumes or letters of interest alone will NOT substitute for full application. Online applications are preferred. For assistance with the online application process, please contact NEOGOV Customer Support toll free at 1-877-204-4442 (Governmentjobs.com customer support).
WORK LOCATION: The King County Courthouse, 516 Third Avenue, Seattle, WA, 98104.
WORK SCHEDULE: These are forty (40) hour per week, overtime eligible positions. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m.
DEPARTMENT CONTACT: Questions regarding this announcement or position may be directed to: Jaclyn P. Smith HR Analyst; Phone Number: 206-263-3379; or via e-mail at jacsmith@kingcounty.gov
UNION MEMBERSHIP: This position is represented by the Public Safety Employees Union, Non-Commissioned Employees
SPECIAL REQUIREMENTS: The individual selected for this position will be required to complete a thorough background investigation process, including fingerprinting, criminal history check, reference checks and other tests as deemed necessary. A valid Washington State Driver's License or alternate ability to travel around the county is required by the time of hire.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01I understand that the approximate duration of this assignment is 18 months. I also understand that the assignment duration is subject to change and may either be extended or revoked at any time.
- Yes
- No
02Have you undergone the background investigation process for employment with the King County Department of Adult and Juvenile Detention within the last two years?- Yes
- No
03If yes, please specify the approximate date(s) and position(s) for which you previously went through the department's background process. Place "N/A" in the box below if not applicable.04Supplemental questions 5 through 8 are designed to assess your job related experience and qualifications. Please note that as part of the screening process, your responses will be reviewed in conjunction with your general application materials. The employment history detailed in your application materials must validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The general employment application must be completed to include your work history. You are welcome to submit a resume as well; however, failure to provide a detailed work history on the general application may prohibit further consideration. Do you understand that your responses to the supplemental questions for this position must be supported by your general application materials?- Yes
- No
05Please describe in detail how you meet the minimum qualifications for this position. (Full details of your qualifications MUST be supported/validated on your completed application). If you do not meet the minimum qualifications, then type "N/A" below.06Do you have work related experience using PeopleSoft or a similar software program? Please note that if you answer "Yes", then this experience must be reflected in your completed application.- Yes
- No
07Do you have work related experience with Payroll/Timekeeping in a unionized environment? Please note that if you answer "Yes", then this experience must be reflected in your completed application.- Yes
- No
08Do you have work related experience with DAJD's Roster Management system? Please note that if you answer "Yes", then this experience must be reflected in your completed application.- Yes
- No
09The Department of Adult and Juvenile Detention is firmly committed to a drug-free workplace. Employees of the department are prohibited from using illegal drugs. Should you be hired by the Department of Adult and Juvenile Detention, you acknowledge that you will adhere to the department's policies and rules regarding drug use.- Yes
- No
10PLEASE NOTE: A "yes" response to any of the remaining questions may automatically disqualify you from further consideration. Responses will be confirmed and verified in the course of the department's background investigation process. Do you understand that a "yes" response to the remaining questions may automatically disqualify you from further consideration?- Yes
- No
11In the last 3 years, have you bought, sold, offered to sell, possessed, transported, manufactured, delivered or possess with intent to manufacture or deliver a controlled substance? • Cocaine or crack • Club drugs – Ecstasy, Ketamine, GHB, Rohypnol or MDMA • Hallucinogens – PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin • Opiates – Opium, Morphine or Heroin • Stimulants – Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine • Aerosols – Huffing paint or Nitrous Oxide (Whippits), or Khat- Yes
- No
12In the last 3 years, have you illegally used any other controlled substance or other illegal drugs/narcotics? For purposes of this question, illegal drugs/narcotics/controlled substances include, but is not limited to, the following: Cocaine or Crack · Club drugs: Ecstasy, Ketamine, GHB, Rohypnol, or MDMA · Hallucinogens: PCP, Angel dust, Wet, Phencyclidine, LSD, Mushrooms or Psilocybin · Opiates: Opium, Morphine or Heroin · Stimulants: Methamphetamines, Crank, Crystal, Ice, Speed, Glass or Amphetamine · Aerosols: Huffing paint, Nitrous Oxide (Whippits), or Khat- Yes
- No
13In the last 3 years, have you been convicted of a domestic violence or a domestic violence-related crime?- Yes
- No
14Have you ever been disciplined in the workplace for sexual, racial, or other harassment or discrimination?- Yes
- No
Required Question