Payroll Specialist (Term-Limited Temporary)

King County   Seattle, WA   Full-time     Accounting
Posted on September 20, 2022
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Summary

WHO MAY APPLY:  This position is open to the public.

SUMMARY:
This Special Duty/Term-Limited Temporary Payroll Specialist position at the King County Sheriff's Office (KCSO) is an exciting opportunity to join a team responsible for processing a complex payroll for more than 1,000 employees in KCSO! The payroll processes performed are some of the most complicated in the county and contain many variables based on the language of multiple labor contracts, Sheriff's Office policies, procedures and past practices. The successful candidate welcomes new challenges and is able to analyze, investigate and problem solve. The position will work directly with all levels of management and provide high-level customer service to commissioned and non-commissioned roles.  
This position will also support the Payroll Team on a project.  

DURATION:  This term-limited temporary position is eligible for benefits, and is expected to last approximately 6-9 months.  If filled internally, it will be as a special duty assignment.

WORK LOCATION
: King County Courthouse, 516 Third Ave., Seattle 98104

WORK SCHEDULE: This position is full-time and overtime eligible with prior supervisor approval. Typical work schedule is 40-hours per week, Monday through Friday from 7:30 AM – 4:30 PM, but may vary by assignment. Additional hours may be necessary to respond to workload needs, which may include evenings and weekends.  

Teleworking Requirement:
The work associated with this position will be performed through a combination of teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County-issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.

Job Duties

The responsibilities and functions of the Term-Limited Temporary Payroll Specialist classification include but are not limited to the following duties:

  • Process overtime, attendance, holiday pay, action pay, step increases, leave donations and all other routine maintenance functions. 
  • Prioritize and monitor workload to ensure deadlines are met. 
  • Review overtime slips for coding and compliance, validation reports for overtime accuracy and attendance reports for accuracy. 
  • Review, calculate and process specialty pay(s) including; lead, out of class, standby, and contract related premiums. Periodically, audit special records to ensure labor contracts and MOUs are met. 
  • Interpret established payroll rules and procedures for labor contracts in addition to County and State rules and regulations to internal and external customers. Respond to third party inquiries regarding employee payroll data. 
  • Process incoming mail and documents, identifying priorities and time sensitive material. 
  • Ability to maintain confidentiality. 
  • Promote atmosphere of teamwork. 
  • Perform special assignments as needed. 
  • Organize, oversee, and maintain payroll files. 
  • Perform other duties as assigned.

Experience, Qualifications, Knowledge, Skills

Qualified candidates will have a minimum of two years demonstrated experience performing financial/payroll processes with knowledge and skills in the following areas:
•    Interpreting and analyzing policies and procedures;
•    Advanced problem-solving skills;
•    Ability to respond to unanticipated requests and work in a high-pressured environment with strict deadlines while remaining calm and professional;
•    Strong ability to organize and multi-task, working with various forms of data;
•    Work cohesively with a team to meet objectives as well as work independently with minimal supervision;
•    Proven experience validating and reconciling reports;
•    Basic skills in Microsoft Office Excel, proficiency with Microsoft Word and Excel;
•    Exceptional communication and customer service skills (with diverse audiences) orally, written and in person and the ability to be diplomatic and sensitive while effectively communicating information;
•    Reliable and predictable attendance
•    Ability to maintain confidentiality.

DESIRABLE QUALIFICATIONS:
•    Experience working with large payroll systems such as PeopleSoft, Enterprise, etc.
•    Experience processing payroll for 200 or more employees.
•    Experience working with multiple union contracts and applying terms within a payroll system.
•    Experience in creating Excel spreadsheets for data analysis including data filter, subtotals and pivot tables.
•    Knowledge of payroll compliance laws.

SPECIAL REQUIREMENTS:
•    Must pass thorough background investigation, including a polygraph

TO APPLY: Please carefully review the list of required materials before submitting your application.

Review the list of KCSO Automatic Disqualifiers and verify your qualification for employment with King County Sheriff's Office.
 
•    King County Application (applying online satisfies this)
•    Cover letter
•    Complete answers to all the supplemental questions.

CONTACT INFORMATION:
Jessica Lussier, Human Resources Analyst - Senior
206-263-2542
Jessica.Lussier@kingcounty.gov

UNION MEMBERSHIP: This position is represented by PSEU: Public Safety Employees Union.

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

COVID-19 Vaccination Requirement

King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.

As a condition of employment, prior to a final offer of employment, you will be required to:

  • submit proof of vaccination, or
  • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).

The Executive Branch includes employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
You must be a current US Citizen or Legal Permanent Resident to apply for civil service positions with the King County Sheriff's Office. Are you now a United States citizen?
  • Yes
  • No
02
Can you read, write and speak the English language?
  • Yes
  • No
03
The background of all King County Sheriff's Office employees and applicants are thoroughly checked. The required background investigation will review and evaluate driving records, criminal records, criminal behavior, employment histories, military records, personal and employment references, and related information. Candidates who pass the initial background investigation will be required to complete a polygraph, medical and psychological exam. Are you willing to undergo a background investigation and polygraph and psychological examination as part of the employment process?
  • Yes
  • No
04
Do you meet any of the automatic disqualifiers pertaining to DRUGS: •As an adult, convicted of any felony drug crime •Any use of heroin or methamphetamines •Any possession or use of GHB (gamma-hydroxybutyrate) or any other "date rape" drug (includes, but not limited to; Ketamine or Rohypnol), including giving it to others •Any use of illegal drugs within three (3) years of application (other than juvenile or one-time experimentation). Illegal drugs include but are not limited to; cocaine, ecstasy, molly, MDMA (club drugs), spice, mushrooms, or Khat, or illegal use of prescription drugs (including steroids). •Illegal use of four (4) or more different controlled substances as an adult within the past ten (10) years •Any instance of manufacturing or cultivating illegal drugs for the purpose of sale or distribution •Use of any illegal drugs while employed in a criminal justice capacity •Obtaining a prescription under false pretenses •Any instance of illegally using a drug after applying to any Law Enforcement agency •Marijuana use will be evaluated on a case-by-case basis; however, to increase the likelihood of continuing in the hiring and background process, an applicant should not have used marijuana in the last 12 months
  • Yes
  • No
05
Do you meet any of the automatic disqualifiers pertaining to DRIVING: •Conviction of Driving/Physical Control Under the Influence within the last three (3) years •Conviction of Driving/Physical Control Under the Influence more than once will be evaluated on a case-by-case basis •As an adult, conviction of Attempting to Elude, or Hit and Run •As an adult, conviction of Reckless or Negligent Driving 1st degree in the last three (3) years •Driving While License Suspended/Revoked, convictions are reviewed on a case-by-case basis
  • Yes
  • No
06
Do you meet any of the automatic disqualifiers pertaining to CRIMINAL ACTIVITY: •Any adult felony convictions •Any adult misdemeanor conviction for crimes involving theft, violence, or crimes of dishonesty (including, but not limited to, perjury, forgery, impersonation, bribery, witness intimidation/tampering, or tampering with evidence) •All other misdemeanor convictions as an adult within the last three (3) years •Any conviction for a sex-related crime, including crimes involving a minor or individual with a disability, including pornography •Any instance of required registration as a sex offender, regardless of conviction status •Any conviction for animal cruelty as defined by RCW 16.52.205 •Any conviction for a violation of a court No-Contact, Protection, or Harassment Order •Any candidate currently named as a Respondent in any No-Contact, Protection, or Harassment DV Order
  • Yes
  • No
07
How many years' experience do you have performing financial/payroll processes?
  • 1-2 years
  • 2-3 years
  • 4-5 years
  • 6 plus years
08
What experience do you have with the following? Please check all that apply.
  • Experience processing payroll for 200 or more employees
  • Knowledge of payroll compliance laws including FLSA and FMLA
  • Experience working with union contracts
  • Experience working with large payroll systems such as PeopleSoft and Enterprise
09
Please describe your experience and/or skills working with payroll processes.

Required Question