Personal Property Administrator

King County   Seattle, WA   Full-time     Administration / Clerical
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Posted on April 30, 2021

The Fleet Services Division is searching for a seasoned professional to serve as an Personal Property Administrator 1. As the Fleet Services Administrator I, you will be involved in daily interaction with the organization at all levels as well as external contacts. The successful candidate for this role will be a self-starter who has excellent interpersonal skills, keen attention to detail, ability to work in a fast-paced environment, a solid background in providing high level administrative support, and are comfortable managing assignments/projects independently.

******This recruitment may be used to fill any vacancies in this classification for up to one year.******

Job Duties

The successful candidate, at a minimum, will demonstrate skill or ability to:

  • Provide excellent customer service, day-to-day program policy direction, and ensure program compliance with policies and procedures.
  • Interpret and explain King County policy to client agencies, including relevant state, federal and local laws to the public.
  • Track and maintain complex data from multiple sources. 
  • Track auction sales, Negotiated BIDS, Sealed BIDS, reports, titles, auction and surplus.
  • Analyze sales and other auction sales to establish current value of personal property.
  • Produce invoices, confirm all applicable sales taxes has been added, collect proper performance bonds, and conclude bidder notification and sales documentation.
  • Research titles as needed, obtain back up documentation and title assurance, lost title work. Work with agencies to communicate sale and/or pickup of surplus sales recorder.
  • Cross-train in all areas to serve as back-up in all section roles as needed.

Experience, Qualifications, Knowledge, Skills


  • Have a strong background with senior-level administrative support and are able to use good judgment in making independent decisions with a high degree of tact and diplomacy; OR an equivalent background of education and experience.
  • Enjoy working collaboratively in a team environment. Willing to pitch in to help other team members.
  • Are comfortable learning new technology and systems. Can think differently and are eager to try new things and challenge themselves to improve processes.
  • Have proactive time management skills and successfully complete tasks on time. Enjoys juggling multiple competing priorities with tight timelines and efficiently prioritizes work.
  • Experience designing and producing inventory reports for client agencies; prepare and maintain a documentation audit trail and conduct field audits and physical inventories to verify accuracy of agency listings.
  • Understand the external sites and the vehicles in each remote dispatch location and act as Liaison between Surplus manager and internal agencies for surplus questions and needs.
  • Are comfortable using office productivity tools, relational databases, and payroll/financial systems in their daily work. (The county uses Microsoft Office, PeopleSoft Time & Labor, and Oracle EBS).

Supplemental Information

Are you ready to APPLY?
The recruitment for this position is open to all applicants.   A completed King County Application is required. We highly recommend that you also provide a resume and cover letter detailing your experience and qualification with reference to the specific duties and responsibilities of this position.
If you have any questions, please contact Sharon Gadzik, Human Resource Analyst, by e-mail at, or by phone at 206-263-8694.
Temporary Telecommuting Requirement
The work associated with this position will be performed both in-office and remotely, at least through July 5, 2021 in compliance with King County’s telecommuting mandate. It is possible that the work will be performed in-office and remotely on an ongoing basis after July 5, 2021. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement. 

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question