PPM III - Special Initiatives Project/Program Manager

King County   Seattle, WA   Full-time     Project Management
Posted on September 9, 2021
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Summary

The Department of Community and Human Services values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including Black, Indigenous, and People of Color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with lived experiences.  


King County's Department of Community and Human Services (DCHS) provides equitable opportunities for people to be healthy, happy, and connected to community.

The Special Initiatives Project/Program Manager (PPM) III will serve as part of the King County Developmental Disabilities and Early Childhood Supports Division (DDECSD) Operations and Contracts team. The Operations and Contracts team is responsible for the equitable procurement, negotiation, development, and monitoring of division contracts. Additionally, the Operations and Contracts team holds responsibility for privacy, records retention, and Equity Change Team efforts.  

 

The Special Initiatives PPM III will manage contracting, procurement, and monitoring of designated Coronavirus Local Fiscal Recovery (CLFR) funds and other emergent funds, especially those requiring close coordination across the DCHS divisions, between County departments, and with the King County council. This position will act as the procurement subject matter expert for DDECSD.
 

Individuals interested in joining our division must be committed to promoting racial, social and economic equity for all people in King County by participating in equity and social justice (ESJ) trainings, applying knowledge of ESJ principles to their work, and continually reviewing “intent versus impact” of ESJ efforts and revising as necessary. The Special Initiatives PPM III will use an equity and social justice lens throughout the procurement, contracting and monitoring processes and in all aspects of their work.


The position will report to the Operations and Contracts Manager within DDECSD. This is a Special Duty Assignment (SDA) or Term-Limited Temporary (TLT) position anticipated to end December 31, 2022, but subject to change dependent on operational need.


WHO MAY APPLY:  This position is open to all qualified candidates that meet the minimum qualifications. 

REQUIRED MATERIALS: Candidates who wish to be considered for this position must submit an online King County application and respond to the supplemental questions.  Your application may be rejected as incomplete if you do not include the requested and relevant information in the online application and supplemental questionnaire. Applications and/or supplemental questionnaires that state, “see my resume” are considered incomplete and will not be considered to be competitive.

WORK SCHEDULE/CONDITIONS: This position is for a Special Duty Assignment or Term-Limited Temporary (TLT) anticipated to end December 31, 2022, but subject to change dependent on operational need. This position is exempt from the provisions of the Fair Labor Standards Act, and is not eligible for overtime. Typical hours are Monday - Friday 8am - 5pm. This position is represented by PROTEC17.

Teleworking Requirement 
The work associated with this position will be performed predominantly by teleworking complemented with onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are requiredincluding the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  

RECRUITER: Annette Coleman, annette.coleman@kingcounty.gov 

Job Duties

  • Manage equitable procurement, contracting and monitoring for Coronavirus Local Fiscal Recovery (CLFR) funds and other emergent funds
  • Lead in the development and completion of Requests for Proposals (RFPs) and other procurements processes for the Division; including but not limited to: 
    1. Ensuring meaningful community partnership
    2. Drafting and finalizing RFP documents
    3. Posting and managing RFPs via ZoomGrants
    4. Hosting accessible information sessions
    5. Supporting the contractor selection and notification process
  • Act as Division’s subject matter expert on Procurement process, including county, state, and federal requirements
  • Ensure procurement processes are accessible to the community
  • Negotiate and draft contract agreements, ensuring contracts meet federal, state and local requirements
  • Lead the monitoring of contracts for compliance in collaboration with fiscal team members
  • Manage communication – written and oral – across Divisions, between Departments, with the King County council, and with outside consultants, especially for CLFR funds and related requirements
  • Develop written documentation to support compliance with CLFR fund requirements and other emergent requirements
  • Provide subject matter expertise on CLFR and other coronavirus-specific funding requirements
  • Develop systems to track and report on contract deliverables
  • Ensure privacy and confidentiality of data in coordination with Department Privacy Officer
  • Document standard procurement, contracting, and monitoring processes into guides and manuals 
  • Provide training and technical assistance to contractors to meet contractual requirements
  • Produce reports and presentations for County staff, funders, and/or community groups
  • Apply Equity and Social Justice principles to all aspects of the work, including conducting equity assessments on key decision points
  • Perform other related duties as assigned

Experience, Qualifications, Knowledge, Skills

  • Knowledge of Equity and Social Justice principles and practices, including equity assessments
  • A combination of at least four years of education and/or relevant experience in contract administration and/or project management in a social service setting
  • Demonstrated communication skills – written and verbal – necessary to complete the job duties
  • Experience managing a project in a politically sensitive environment
  • Well-developed project management skills and experience successfully managing complex projects with an ability to anticipate stakeholder needs, synthesize information, make decisions, and meet deadlines 
  • Experience leading oversight of policy, programmatic, and/or communication strategies in partnership with diverse partners 
  • Well-developed organizational skills and high-level attention to detail 
  • Previous experience working with a diverse range of partners, internally and externally, to meaningfully shape analyses, policies, programs, or practices substantially informed by community input and values 
  • Strong problem solving and interpersonal skills, including the ability to work independently and maintain collaborative relationships as part of a team
  • Ability to work with creativity and flexibility, both independently and as a team member
  • Demonstrated experience in using Microsoft Word, Excel, PowerPoint, Outlook, SharePoint and web-based tools
  • Valid Washington State Driver’s License and/or ability to travel throughout the County in a timely manner

DESIRED EXPERIENCE, QUALIFICATIONS, KNOWLEDGE, SKILLS

  • Experience applying Equity and Social Justice principles to procurement and contracting
  • Experience engaging community members in equitable contracting processes
  • Knowledge of coronavirus-related emergency funding requirements and experience administering these funds
  • Experience with King County procurement and contracting processes and systems

Supplemental Information

Forbes recently named King County as one of Washington State's best employers.


Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.


Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.


Covid-19 Vaccination Requirement

As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.


This directive applies to employees in the Executive branch*, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.


King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.


To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
Please describe your experience with contract administration and/or project management in a social service setting. List the organization name(s) and date(s).
04
Please describe a complex project you have led in a politically sensitive environment. Describe your experience planning, co-creating, and with implementation. Please include the considerations you made in preparation, with whom you collaborated, and what you learned from the process.
05
King County has transformed its work on equity and social justice from an initiative to an integrated effort that applies the principle of "fair and just" intentionally in all the county does in order to achieve equitable opportunities for all people and communities. What is the most important equity and social justice issue to you and why?
06
What strategies do you use to promote equity in your work?

Required Question