Procurement and Project Delivery Specialist - Project Program Manager II

King County   Seattle, WA   Full-time     Engineering
Posted on September 8, 2021
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Summary

We are seeking career procurement professionals to become part of a growing world class organization.  We are looking for enthusiastic, forward thinking, agile, and customer service driven employees to add to our great team.
 
The Project Planning and Delivery Section is looking for forward thinking, detailed-oriented Procurement and Project Delivery Specialists to join our team of 200+ professionals that are responsible for delivering the capital program at the King County Wastewater Treatment Division (WTD). These positions will not be directly procuring contracts as King County utilizes a central procurement section (Procurements and Payables) that is responsible for the direct procurement of all County contracts.
 
However, these positions will serve as subject matter experts in the development of project delivery and contracting strategies in addition to supporting project managers by managing the County central procurement process of the various contract types (consultant, technical, construction, and purchase) needed to support the WTD capital program. Additionally, these positions will advise and serve as the WTD subject matter experts in the use of alternative project delivery methods such as, Design-Build (DB) and/or General Contractor/Construction Manager (GCCM).  
 
We are looking for individuals who know contract and project delivery types available to public agencies in the State of Washington as well a someone who can work both independently and collaboratively, is creative, adaptive, has a sense of humor, and enjoys finding solutions to business challenges in a large public capital program.  
 
Duration: This Special Duty Assignment or Term Limited Temporary is approved from 10/04/2021 through 10/03/2024.

About the Wastewater Treatment Division (WTD): WTD protects water quality and public health in the central Puget Sound region by providing high quality treatment to wastewater collected from local sewer agencies. WTD includes 650 employees across multiple facilities and serves 1.5 million people. To our agency, success means clean water. It means honoring our legacy while keeping a promise to another generation that our beautiful environment will be there for them to enjoy. It also means being accountable to our ratepayers and operating a well-managed agency.
 
WTD is committed to the principles of equity and social justice. We value diverse perspectives and life experiences in our workforce and are committed to building a culturally diverse and inclusive environment. WTD strives to provide equitable services to residents and businesses across King County.

To learn more about the Wastewater Treatment Division click on the below links:
http://www.kingcounty.gov/environment/wtd/About.aspx
http://www.kingcounty.gov/environment/wtd/About/Vision.aspx
 
Who is Eligible: The recruitment for this position is open to all qualified candidates. Applicants from this recruitment may be used to fill future opportunities in this job classification.
 
Telecommuting Requirement
The work associated with this position will be performed remotely on a full time basis. Employees will also have access to shared workspaces at King Street Center at 201 S. Jackson Street in downtown Seattle. There will be situations where the employee is required to report to a County worksite. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.

To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team.

Work Location: Primarily teleworking and the King Street Center 201 S. Jackson St., Seattle WA 98104

Work Schedule: This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. This full-time position works a 40-hour work week. Monday through Friday 8:00 a.m. to 5:00 p.m.

Job Duties

  • Support project managers, project representatives, and internal stakeholders by managing the County central procurement process for the various contract types (consultant, technical, construction, and purchase) needed to support our capital program. 
  • Provide recommendations and serve as subject matter expert in available contracting types and procurement approaches to meet the needs of the organization. 
  • Develop, establish, launch, and maintain standardized work processes used in the delivery of capital projects and specifically in areas of contract procurement from the agency perspective in collaboration with central procurement.
  • Manage the procurement process by collaborating central procurement and with agency staff/consultants to analyze and develop the scope of work, evaluation criteria, contract terms and conditions, technical specifications, and small business requirements for submission with each procurement.
  • Work with Division staff to develop contracts that mitigate risks in order to protect King County from being subject to litigation, criticism or unanticipated costs due to unclear, ambiguous, and non-compliant contract documents
  • Ensure that all essential contract documentation is ready for submission to central procurement. 
  • Ensure that internal project information management database information and accessible information is updated in a timely and accurate manner.
  • Work collaboratively with King County’s Project Control Officer and Procurement Agency while establishing a quality control process for all contract solicitations to ensure compliance with policy, procedure and internal processes and systems. Approve contract documents for management signature, which binds the Division’s assets.
  • Perform basic cost/price analysis functions on consultant labor rates and other direct
  • Support/ facilitate training efforts associated with contracting, policy/procedures or other relevant subject for Division and other agency staff as appropriate. 
  • Provide input on any new or revised relevant legislation, contract solicitation, development or management procedures. 
  • Assist in contract administration and reporting requirements, as needed.

Experience, Qualifications, Knowledge, Skills

  • Progressively responsible experience in public contracting, to include developing contracts and amendments, procuring and negotiating contracts in the public sector, and reviewing contract documents for compliance with relevant procedures, laws and regulations 
  • Knowledge and experience of Contracts Administration as an essential duty and function of one's job
  • Knowledge of procurement practices in the public sector 
  • Ability to communicate contracting requirements to staff and management through preparation of written material which may be used in manuals or on internet pages 
  • Knowledge of contract management administrative systems, i.e., document filing and/or databases
  • Ability to establish and maintain effective working relationships with workgroups.  
  • Demonstrated ability to produce quality products and services while under the pressure of multiple deadlines. 
  • Technical writing and proofreading skills, including ability to draft contract language.
  • Effective communication and interpersonal skills with a focus on collaboration and working as a team with the ability to be an independent thinker who looks for new ways to solve problems, and the ability to meet tight deadlines
  • Ability to work independently to develop new or revise contract language or procurement methods
  • Ability to work individually and collaboratively as a team member 
  • Intermediate-level of proficiency using Microsoft Word, Excel, Outlook, SharePoint or equivalent program.
  • Ability to uphold our Division’s values
  • Ability to work in a remote work environment
Our Ideal Candidate Will Have the Following Competencies:
Action Oriented -Readily takes action on challenges, without unnecessary planning. Identifies and seized new opportunities. Displays a can-do attitude in good and bad times. Steps up to handle tough issues.
 
Collaborates -Works cooperatively with others across the organization to achieve shared objectives. Represents own interests while being fair to theirs and their areas. Partners with others to get work done. Credits others for their contributions and accomplishments. Gains trust and support of others.
 
Customer Focus - Gains insight into customer needs. Identifies opportunities that benefits the customer. Builds and delivers solutions that meet customers expectations. Establishes and maintains effective customer relationships.
 
License/Certification: 
  • Valid Washington State Driver's License within 30 days of hire, or the ability to provide transportation to remote work locations with limited or no public transportation service
Physical Requirements: Ability to safely visit various construction sites and wastewater treatment facilities. 

Work Environment: Work is performed in both a home office environment and in the field at wastewater treatment facilities of various types throughout King County.  These sites may not be served by public transit.  

Supplemental Information

Application and Selection Process: Application materials will be screened for clarity, completeness including online application, cover letter and resume, and responsiveness to the list of qualifications, skills, and abilities. The most competitive candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position. 

  • King County application 
  • Resume 
  • Cover Letter detailing your background and what you can bring to this position 
  • Responses to supplemental questions
Union Representation: This position is represented by the Technical Employee's Association (TEA).
 
 For more information regarding this recruitment, please contact:
  Diana Eberly
  Senior Human Resource Analyst
  206-477-6899
  Diana.eberly@kingcounty.gov


Forbes recently named King County as one of Washington State's best employers.


Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.


Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.


Covid-19 Vaccination Requirement

As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by October 18th. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.


This directive applies to employees in the Executive branch*, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.


King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.


To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Are you applying to this position as an eligible Current or Previous King County Employee Priority Placement Program Participant AND Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff AND Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County AND I am within two years of the effective date of my layoff. AND The position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
02
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
03
Are you a current TEA Wastewater Treatment Division employee?
  • Yes
  • No

Required Question