Project/Program Manager II - Contract Specialist

King County   Seattle, WA   Full-time     Ship Building / Ship Repair
Posted on August 4, 2022
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Summary

The Ending the HIV Epidemic (EHE) Program Contracts Specialist is responsible for developing and/or reviewing EHE contract documents for compliance with federal, state, and local rules and regulations, entering contract documents into the King County contracts system, promoting the timely processing of contracts, working with funded agencies to sign contracts, and once in place, obtaining monthly and/or quarterly report submissions, tracking and processing invoices and relevant supporting documentation, and providing technical assistance to funded agencies.  EHE is a program funded by two large federal grants from CDC and HRSA to reduce HIV incidence in King County by 90% by 2030. 
This full time, term limited temporary position is open to all qualified applicants and is expected to last 2-3 years. The position is not FLSA exempt and therefore eligible for overtime. The work location for this position is hybrid, with some days each week working remotely from home and the rest spent on-site at the King County Chinook Building.

COMMITMENT TO EQUITY AND SOCIAL JUSTICE: 
 As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
  
 We have a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from vulnerable communities are incorporated into our emergency planning and public outreach efforts.
  
  To learn more, please visit http://www.kingcounty.gov/equity 

Job Duties

  • Work with the EHE Program Manager to develop contracts for agencies selected to provide services or implement EHE activities, including budget and contract exhibit development, revision during contract negotiation, completion of final revisions, and entry into the contracting system. 
  • Monitor each contract's progress through the approvals process, communicate updates to agencies, and as needed, provide technical assistance to funded agencies to complete the signature process.
  • Review and approve invoices and supporting documentation, track invoices and payments using established fiscal monitoring processes.
  • Participate in programmatic and fiscal site visits to funded agencies.
  • Participate in federal and state site visits.

Experience, Qualifications, Knowledge, Skills

  • At least two years of experience working on federal contracts.
  • Knowledge of requirements for recipients of federal funds, especially Uniform Guidance.
  • Intermediate experience using Excel.

  • Desired Qualifications 
  • Experience working with sub-recipients of federal funds, including community-based organizations.
  • Demonstrated ability to use Microsoft Office, including MS Word for word processing, and Outlook for email, scheduling and daily communication, and SharePoint for coordination. 
  • Ability to aggregate and summarize financial data.
  • Excellent written and verbal communication skills.
  • Ability to work independently and effectively as a member of a team.
  • Bachelor's Degree is desirable; two years of relevant professional experience may be substituted for each year of desirable undergraduate education. 

Supplemental Information

Forbes recently named King County as one of Washington State's best employers. 

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

(New) Covid-19 Vaccination Requirement 
As of October 18, 2021, most* King County employees are required to be fully vaccinated against COVID-19.  If hired, you will be required to submit proof of vaccination by October 18th.   People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.  Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs.  Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
This directive applies to employees in the Executive branch*, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office.  

To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.


Who May Apply
This position is open to all qualified candidates. We are currently recruiting for 1 full time Term limited-temporary (TLT) or special duty assignment expected to last 2-3, unless extended or terminated prior to this time.  
 
Application Process: 
The following items are required to be considered for this vacancy:

  • An electronic application through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link) including work history and position duties.
  • Responses to supplemental questions.
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
  • The selection process may include but is not limited to: evaluation of application materials and supplemental questions, interviewing, and testing. For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring.
  • Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
  • Staff may be required to play an active role in the event of a public health emergency, which may include changes in responsibilities, work location, and working hours.
Necessary Special Requirements
  • The selected candidate will be required to submit to a thorough background investigation.
  • Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
  • Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing required training on time.
 
Work Schedule
The individual selected for this position will have a  work schedule typically between the hours 8:00 a.m. to 5:00 p.m. Monday through Friday. This position FLSA Non-Exempt and is eligible for overtime.
 
Work Location: 

The home base for this position is Chinook Building located in Downtown Seattle, Chinook Building, 401 5th Ave., Seattle. This position will be a hybrid in office and also will telecommute.   


Telecommuting
Some of the work associated with this position will be performed through teleworking with reporting to office location and to meetings as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
   
 King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  

Union Affiliation:
This position is not represented by a labor union.

Contact:
 If you have questions regarding the recruitment process, please contact Debbie Baker, HR Analyst at debbaker@kingcounty.gov or 206-263-4053.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Do you have experience working on federal contracts?
  • Yes
  • No
02
If yes: Please describe your experience with developing and monitoring contracts with sub-recipients of federal funds. If no please put n/a.
03
Are you familiar with federal grant funding requirements and the Uniform Guidance?
  • Yes
  • No
04
If yes: Please describe how you developed familiarity with Uniform Guidance and how you have used federal requirements as a guide when developing and monitoring contracts. If no, please put n/a.
05
Do you have intermediate experience using Microsoft Excel, such as the use of formulas, pivot tables to present fiscal analyses, conditional formatting, and filters.?
  • Yes
  • No
06
If yes: Please describe prior positions or roles in which you used Microsoft Excel for purposes mentioned above. If no, please put n/a.
07
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
08
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff

Required Question