Project Program Manager IV

King County   Seattle, WA   Full-time     Project Management
Posted on June 21, 2022
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Summary

This is an exciting time for King County Metro Transit.  In 2018, Metro Transit was named Outstanding Public Transportation System among the largest transit agencies in North America. This award recognizes achievements like record-breaking growth, 93 percent customer satisfaction, adoption of green technologies, and leadership in modeling new mobility services. We have several opportunities for the right people to join our team as Project/Program Managers.
 
About Transit Facilities Division – Business Management and support Services Section
This area provides division-wide support functions for finance, budget, environmental compliance, safety, training, administrative services and new employee orientation. Planning, inventory/materials management, work center, workforce management, functional asset management, general/maintenance agreements, systems support, capital infrastructure, sustainable resources/energy, estimating, interagency, and Sound Transit oversight.
 
About King County 
As the only county in the United States named after Martin Luther King Jr, one of the most influential civil rights leaders in our nation's history, King County is a vibrant community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the artistic and social traditions of many cultures.  Together, we're changing the way government delivers service and winning national recognition as a model of excellence.
 
 We continue to build on an enduring legacy of shared values of equity and social justice, employee engagement, innovative thinking and continuous improvement. With this commitment, King County has adopted a pro-equity agenda aimed at advancing regional change and is developing the systems and standards necessary to achieve better outcomes for all of our residents, regardless of their race or income. All of these qualities make King County one of the nation's best places to live, work and play.
 
Great Benefits
King County provides our employees with a free transportation pass (good on Metro, Pierce, Community and Sound Transit) and a generous benefits package, (see Benefits tab for more details).
 
Who May Apply
This position is open to the general public and all King County employees. This recruitment will be used to fill one vacancy in Transit Facilities Division
 

Job Duties

This position will provide expertise, guidance, coordination, and support the ongoing work of Transit Facilities Division. Project/Program Managers in this area coordinate works with the Capital Division, develop and implement process improvement, follow Capital Division processes and develop high level execution planning for Transit Facilities capital and operational projects, and represent the interests of Transit Facilities in various capital projects. This position may also coordinate with other groups within Transit, local, state, and federal agencies. Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. You will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. You will also:

Project/Program Manager IV job duties:

  • Determine project or program budget, schedule and scope of work
  • Assist in justification of project, program and/or agency budget requests
  • Determine financial and performance indicators and use evaluation findings to redirect the project or program
  • Monitor the financial status of the program or projects
  • Coordinate with diverse stakeholders to understand program or task needs and establish viable program plan for the execution of task
  • Partner with multiple subject matter experts to capture program requirements and identify future program needs and goals
  • Review detailed list of program’s need and meaningfully engage in project packaging strategy discussions with internal and external partners
  • Prioritize program goals/objectives
  • Frame budgetary, statutory and operating conditions for the program
  • Direct and/or supervise the work of multiple professional staff, including quality assurance
  • Supervise Transit Facilities Capital group including Maintenance Planner and scheduler
  • Ensure that program maintains compliance with all relevant laws and regulations
  • Coordinate with Enterprise Asset Management Staff to align business practices and record keeping with Transit Asset Management requirements
  • Manage contracts or grants involving multiple agencies
  • Serve as the technical expert to perform complex research and analysis
  • Work directly with elected officials on issues affecting the program
  • Serve as mentor to other staff
  • Resolve problems presented by clients or customers
  • Handle politically sensitive inquiries about the program or work being done
  • Recommend project delivery approach (including alternative delivery methods), controls and performance measures, and apply those measures as requested, directed or required
  • Develop and implement transition plans for hand-off to operating departments
  • Serve as expert adviser with unique skills and abilities in a particular field
  • Demonstrate great communication and collaboration skills
  • Perform other duties as assigned

Experience, Qualifications, Knowledge, Skills

MINIMUM QUALIFICATIONS:
A bachelor's degree in business management, engineering, construction management, transportation planning, business administration or a closely related field with at least five years of work experience in project or program management, predominantly working with large scale construction or maintenance projects, which included some responsibility for resource coordination, scheduling, budget monitoring or reporting, contract management and risk analysis OR any equivalent combination of education and experience which provides the applicant with the skills, knowledge and abilities required to perform the work.
 
Additional required qualifications include:

  • Demonstrated history of flexibility and adaptability in managing and responding to competing priorities and changing assignments
  • Demonstrated history of taking on additional and unexpected work assignments.
  • Experience with negotiation and conflict resolution
  • Ability to conduct effective meetings
  • Experience in leading multi-disciplined work teams and working with individuals at all levels within an organization
  • Excellent oral and written communications skills, including the ability to synthesize complex information, prepare clear and concise materials and communicate technical information to non-technical audiences
  • Ability to handle multiple competing priorities
  • Experience in the use of large, complex spreadsheets, word processing, presentation, project management, and database software
  • Ability to work collaboratively and build consensus with a diverse group of individuals

Desirable Qualifications:
  • Project Management Institute certification (PMP)
  • Knowledge of construction management principles
  • Experience working with large organizations and matrixed workgroups
  • Experience working with governmental organizations
  • Experience with coordination of staff and contractors engaged in development, design, review, installation, testing and implementation of in-house developed construction projects
  • Detailed knowledge of Asset Management principles
  • Knowledge of multiple project delivery methodologies (design/bid/build, design/build, GC/CM, etc)

Necessary Special Requirements
A valid Washington State driver's license within thirty (30) days after hire, or the ability to travel throughout the county in a timely manner, is required.

Supplemental Information

Application & Selection Process 
An online employment application, resume, cover letter, and answers to the supplemental questions are required. Applicants will be screened for competitiveness, completeness, and written communication skills. The most competitive candidates may be invited to participate in one or more interviews. Final offers are contingent on successful completion of reference checks. 
 
NOTE: Please answer all applicable questions in the employment application portion, with each of your jobs listed (listing each position for each employer separately), duties explained, reasons for leaving, etc.
 
Work Schedule 
The Project/Program Manager IV position is exempt from the provisions of the Fair Labor Standards Act, and is not eligible for overtime pay. Work is primarily day shift, Monday through Friday. Due to the 24 hour/7 day a week operation of public transportation maintenance activity, this position may require off shift (swing and graveyard) meetings or location visits as well as weekend work.
 
Union Representation/Job Code/Grade
PROTEC17, 243403, Grade 68
 
Work Location
The primary location of this position is in the King Street Center (201 S. Jackson St., Seattle, WA) Telecommuting is possible.
 
Teleworking Requirement
The work associated with this position will be performed predominantly in a hybrid work environment working in the office and at home. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
 
Employees may be provided with a County issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
 
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.  
 
COVID-19 Vaccination Requirement
King County Executive Branch employees are required to be fully vaccinated against COVID-19. If you are the successful candidate for the position you applied for, the County will send you a conditional offer letter.
 
As a condition of employment, prior to a final offer of employment, you will be required to:
      • submit proof of vaccination or
      • have an approved request for medical or religious exemption and an approved accommodation. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.
 
People are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of a vaccination approved by the Center for Disease Control and Prevention (CDC).
 
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact:  Sianna Weicuss, sweicuss@kingcounty.gov
 
Forbes recently named King County as one of Washington State's best employers.
 
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 
 
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
 
The Executive Branch includes employees in the Executive branch, the Assessor’s Office, Elections, the King County Sheriff’s Office, and the Executive Office. King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.  

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
 
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
 
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

01
Have you been terminated, or have you resigned in lieu of termination, from any position in the last ten years?
  • Yes
  • No
02
If you answered yes to the previous question, please provide the name of the employer(s) and the reason for termination(s). Please understand that "Will explain in interview" is not a valid response and will result in your application not being considered further. (If not, please answer "N/A")
03
Do you hold a bachelor's degree in business management, engineering, construction management, transportation planning, business administration or a closely related field?
  • Yes
  • No
04
If you answered yes to the previous question, what bachelor degree do you hold? (If none, please answer "N/A")
05
If you do not have a bachelor's degree in the fields listed above, please explain how you meet the equivalent combination of education and experience required.
06
How many years of experience do you have working in project or program management?
  • Less than one year
  • One year to two years
  • At least two years but less than three years
  • Three to four years
  • Five or more years
07
In those years listed above, do you have experience working with large scale construction or maintenance projects, which included some responsibility for resource coordination, scheduling, budget monitoring or reporting, contract management and risk analysis?
  • Yes
  • No
08
Please describe your experience in project or program management, predominantly working with large scale construction projects, which included some responsibility for resource coordination, scheduling, budget monitoring or reporting, contract management and risk analysis, and which employers did you gain this experience? If you do not have experience in this area, please answer "N/A".
09
Please indicate which, if any, of the following required qualifications you have.
  • Demonstrated history of flexibility and adaptability in managing and responding to competing priorities and changing assignments.
  • Demonstrated history of taking on additional and unexpected work assignments.
  • Experience with negotiation and conflict resolution.
  • Ability to conduct effective meetings.
  • Excellent oral and written communications skills, including the ability to synthesize complex information, prepare clear and concise materials and communicate technical information to non-technical audiences.
  • Experience in the use of large, complex spreadsheets, word processing, presentation, project management, and database software.
  • None of the above.
10
Please indicate which, if any, of the following desirable qualifications you have.
  • Project Management Institute certification.
  • Knowledge of construction management principles.
  • Experience working with large government organizations.
  • Experience working with large organizations and matrixed workgroups.
  • Experience with coordination of staff and contractors engaged in development, design, review, installation, testing and implementation of in-house developed construction projects.
  • Detailed knowledge of Asset Management principles.
  • Knowledge of multiple project delivery methodologies (design/bid/build, design/build, GC/CM, etc).
  • None of the above.
11
Please describe specific examples of your experience with Asset Management Program Planning and/or Facility Planning and Development. If none, please answer "N/A".
12
Please describe any experience you have managing others, either as direct reports or as informal coordination. If none, please answer "N/A".
13
This position requires a cover letter and resume summarizing your interest in and how you meet and/or exceed the qualifications of the position. Have you attached your materials yet? If not, you may still go back to that section of the application and do so.
  • Yes
  • No
14
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
15
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
16
I certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal.
  • Yes
  • No

Required Question