Rail Resource Coordinator (PPM II) -Special Duty Assignment

King County   Seattle, WA   Full-time     Administration / Clerical
Posted on November 19, 2022
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This is an internal recruitment.
*This position is open to all eligible Career Service  King County Employees who have passed their initial probationary period *

King County Metro Transit’s Rail Division is seeking outstanding project management professional to become the next Rail Resource Coordinator (Program/Project Manager II) on the Track Access team. This Special Duty Assignment (SDA) will last approximately 6 months and will help us advance our expanding Division's strategic goals.

Metro Transit's Rail Division collaborates with Sound Transit to operate Light Rail service.  Managing and coordinating access to the Light Rail Right of Way is accomplished through the Track Access Permitting program. Under the direction of the Rail Resource Program Manager, this position will coordinate incoming requests as part of the review/approval process for all Right-of-Way access requests. The Rail Resource Coordinator plays a vital role in ensuring the safe and appropriate access to the Right of Way by reviewing, preparing, and managing requests for access to conduct maintenance and repair of facilities within the Right of Way and ensuring all requests are received, reviewed, and completed in a timely, organized, and successful manner.  The individual in this position coordinates information concerning requests between Metro Transit, Sound Transit, and various external stakeholders such as contractors, vendors and city or other inter-jurisdictional agencies.
About Metro’s expanding Rail Division:

Metro Transit's Rail Division is responsible for operating and maintaining Sound Transit’s Link Light Rail service on a 24.5 mile route from Angle Lake to Northgate. By the end of 2024, our Light Rail is expected to expand to nearly 60 miles in length, with the planned addition of 19 more stations. These rail services complement Metro's robust fixed-route bus system and mobility services, and the Puget Sound transit agencies are working together to build an integrated system that lets people travel farther, faster, and more easily.

Need assistance?:

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process, or if you have general questions, please contact the assigned recruiter:  
 Emily Clark, HR Talent Advisor    EmClark@KingCounty.gov

Job Duties

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work. As a Rail Resource Coordinator,  you will:

  • Review and prepare Track Access Permit Requests; approve Track Access Permits in accordance with Standard Operating Procedures (SOP) 6.15. 
  • Review materials submitted by requestors (including work plans and drawings), analyze information for completeness, identify additional requirements and obtain all necessary additional information to safely fulfill request. 
  • Work with all light rail chief work groups to further clarify permit information during group meetings and one-on-ones. 
  • Co-develop and manage web-based Track Access materials and outward facing presence for use by Sound Transit contractors and other permit requestors. Work with the Rail Resource Program Manager, King County Metro Transit Information Technology team and others during the development and management of the webpage and its applications. 
  • Monitor scope and schedule of program and report results. 
  • Foster an equitable, diverse and inclusive work environment 
  • Respond to inquiries related to the Track Access Program and process. Inquiries are from Sound Transit, Sound Transit contractors, and city or other inter-jurisdictional agencies. Provide direction to others about the process. 
  • Produce weekly Track Access reports, post and update Track Access materials in SharePoint. 
  • Gather and analyze data and produce various weekly/monthly/quarterly program status or other reports. Represent Track Access Program at meetings and other meetings as required. If needed, represent Rail Resource Program Manager at weekly Track Access meetings by chairing the meeting.
  • Perform other related duties 

Experience, Qualifications, Knowledge, Skills

To be eligible for this position, applicants must demonstrate that they possess these MINIMUM QUALIFICATIONS:

  •  Experience managing and coordinating projects and/or processes 
  • Knowledge of project management principles 
  • Experience utilizing a computer and other tools to gather, manipulate, and use data to determine accurate solutions and plans
  • Demonstrated knowledge of research methods and ability to find and use data
  • Demonstrated ability to pay close attention to detail and complete work with a high level of accuracy
  • Strong oral, written, and interpersonal communications skills with the demonstrated ability to provide easily understandable information and direction 
  • Demonstrated ability to work successfully with a variety of individuals from diverse backgrounds with diverging opinions and viewpoints 
  • Demonstrated organizational skills for managing and prioritizing a diverse workload with multiple customers Basic quantitative skills 
  • Ability to work collaboratively with internal and external stakeholders to develop solutions to problems 
  • Experience handling multiple tasks and priorities in a fast-paced environment 
  • Skill in solving problems, negotiating differences, and resolving conflicts among multiple stakeholders 
  • Experience working in an environment that may include ambiguity 
  • Proficiency in MS Office, particularly Outlook, Word, SharePoint, and Excel
The most competitive applicants for this position will also possess these DESIRABLE QUALIFICATIONS: 
  • One year (or more) of project management experience including initiating, planning, executing, controlling, and closing out the work of a team to achieve specific goals and meet specific pre-determined success criteria within a specified timeframe OR equivalent knowledge/experience to be successful in this role.
  • Previous experience with project coordination related to mobility 
  • Knowledge of Metro Transit Rail Operations
  • Possess a valid Washington state driver's license (or ability to obtain Washington state driver's license upon hire) or alternate ability to travel to off-site locations
  • Intermediate or advanced proficiency with MS office suite, particularly Outlook, Word, SharePoint, and Excel
  • Proficiency in online meeting platforms such as MS Teams, Zoom, and other similar programs

Supplemental Information

Classification/ Pay Grade/ Union representation:
Project/Program Manager II 2441200  / Grade 58  / This position is represented by Protec 17

Work Schedule and Location:
This Project/Program Manager II position is an overtime-eligible position that is subject to the provisions of the Fair Labor Standards Act.  The typical work schedule is Monday through Friday, 8:00 a.m. – 5:00 p.m., although work may need to be performed outside of business hours when required.  This position offers a hybrid work schedule that combines telecommuting with occasional on-site work at the Operations and Maintenance Facility-Central (3407 Airport Way S, Seattle, WA).  Some work out of other locations may be required, including the new Operations and Maintenance Facility – East (1925 120th Ave NE, Bellevue, WA).

Selection Process:
Applications will be screened to determine whether candidates meet the minimum qualifications outlined in this job announcement, and for clarity, completeness, and responsiveness to the application instructions below. Highly competitive applicants may be asked to interview.   Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes such as internal record reviews. Start dates may be coordinated with the applicant’s current supervisor to accommodate the business needs of Metro Transit.  

Who is eligible to apply:
This Special Duty Assignment opportunity is only available to current King County Career Service employees who have passed their initial probationary period.  It is important to note that you must get approval from your current supervisor or manager to accept a Special Duty assignment, so we highly encourage all applicants to discuss this with their current supervisor/manager before applying.

Application Instructions
The following items are required to apply:

  • An electronic application with completed responses to supplemental questions.  Apply through www.kingcounty.gov/jobs or www.governmentjobs.com (use the "Apply" link). The employment history section of your application must include ALL relevant work history going back at least 10 years or more (if you have 10 years of work history)  with detailed job duties, dates of employment, and reasons for leaving explained clearly. Any experience mentioned within your letter of interest and/or your responses to the supplemental questions must be included in your employment history section with thorough details.
  • A letter of interest that describes how this position fits with your career goals,  and the most competitive skills and qualifications that make you the best candidate for the role.
Application Tips: 
  • Be sure to include your current position at King County, and list any special duty assignments separately within the work history section. 
  • Resumes will not be accepted in lieu of a completed application, and additional attachments outside of the required cover letter will not be reviewed.  
  • For technical support related to your application, contact the GovernmentJobs' applicant support team for assistance: +1 855-524-5627.
  • Applicants who are unable to apply online should follow the instructions at Application FAQs -King County.
  • We highly encourage applicants to visit the Career Support Services page for tips, checklists, guidance, and examples of how to format your application materials most competitively for the recruitment processes at King County
Requirements when Teleworking
The work associated with this position will be performed through a combination of teleworking and onsite work and meetings as needed. Employees will have access to shared workspaces at various King County facilities.)  Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. 
Employees will be provided with a County-issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required, including the wearing of masks in some situations. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint. 
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.    

Forbes recently named King County as one of Washington State's best employers.
 Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

 Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

Commitment to Equity and Social Justice
As the only jurisdiction in the world named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant, diverse community with residents that represent countries from around the world. It is a region with increasing diversity that embraces the traditions of many cultures. To learn more, please visit https://www.kingcounty.gov/elected/executive/equity-social-justice.aspx.
COVID-19 Vaccination Requirement
King County employees are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination as a condition of employment. People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine. Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation. This directive applies to employees in the Executive branch, the Assessor's Office, Elections, the King County Sheriff's Office, and the Executive Office.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
Come join Rail’s teamSign up for alerts here (select “Transit”). #RAILJOBS

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being.  Eligible positions receive the following benefits and have access to the following programs:

  • Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
  • Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
  • Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
  • Transportation program and ORCA transit pass
  • 10 paid holidays each year (plus 2 personal holidays)
  • Generous vacation and paid sick leave
  • Paid parental leave, family and medical leaves, and volunteer leave
  • Flexible Spending Account
  • Wellness programs
  • Onsite gyms and activity centers
  • Employee giving program
  • Employee assistance programs
  • Flexible schedules and telecommuting options, depending on position
  • Training and career development programs
For additional information about employee benefits please visit our Benefits, Payroll, and Retirement Page.

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy.  If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.  Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE:  Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Are you a current King County career service employee or appointed employee who has passed your initial King County probationary period?
  • Yes
  • No
How many years of experience do you have managing and coordinating projects and/or processes, and utilizing project management principles ?
  • Over 5 years' experience
  • 3 to 5 years' experience
  • 1 to 3 years' experience
  • Less than 1 year of experience
  • No experience
Regarding your answer for Question 2, please describe a few examples of the projects and/or processes you have managed or coordinated, how many other people were involved in carrying out each project or process, and approximately when/what year the project occurred.
Please describe your experience related to using a computer and other technical tools to gather, manipulate, and utilize data. Please also list any relevant software programs you've used to do this.
Which of the following choices most closely describes your skill level with Microsoft Excel?
  • None, but willing to learn.
  • Very limited. I have completed training, but have not used it much.
  • Beginner. I am able to: create, open and save spreadsheets; cut, paste and delete cells; enter numbers; change font size, margins and paper size; print and use the print preview.
  • Intermediate. In addition to the beginner-level skills, I am also able to: use the insert and auto-sum function; replace text; change the format of numbers to currency, percentage, etc.; set print areas; protect cells; display charts, audit and validate data; create formulas; set up filters, link data, use statistical functions.
  • Advanced. In addition to the beginner and intermediate-level skills, I am also able to: create macros, perform horizontal lookups, create functions and formulas, use pivot tables, use solver, use goal seek.
Which of the following choices most closely describes your skill level with Microsoft Word?
  • None, but willing to learn.
  • Very Limited. I have completed training, but have not used it much.
  • Beginner. I am able to create, open, save and print documents; cut, copy, paste and delete text; format text; set paper size and orientation.
  • Intermediate. In addition to the beginner-level skills, I am also able to create page breaks; adjust line spacing; insert page numbers; use auto text; create and edit templates; insert headers and footers; insert and edit tables; use search and replace.
  • Advanced. In addition to the beginner and intermediate-level skills, I am also able to set up data sources for mail merge; create macros; use track and review; protect documents; convert tables to text; create hyperlinks, create columns.
Which of the following choices most closely describes your skill level with Microsoft Outlook?
  • None, but willing to learn.
  • Very Limited. I have completed training, but have not used it much.
  • Beginner. I am able to send, forward and delete emails; set up and use contacts; schedule appointments; view calendars; sort emails; use the task function.
  • Intermediate. In addition to the beginner-level skills, I am also able to create and invite others to appointments; make recurring meetings; add delegates; reserve conference rooms; assign tasks; modify task columns; flag emails.
  • Advanced. In addition to the beginner and intermediate-level skills, I am also able to use Journal, Notes, customize Outlook; use the find feature; use the autopick meeting function; use the autodialer function.
Please describe your proficiency related to using SharePoint.
Please describe your proficiency with hosting online meetings through conferencing platforms like Microsoft Teams and Zoom.
Did you attach the required Letter of Interest which responds to the written prompts listed in the "Required Application Materials" section of the Job Announcement? If not, you can go back and attach this letter within your application before submitting.

Applications that do not contain a letter of interest, and/or do not respond to the indicated writing prompts from the job announcement will be rejected as "incomplete" and removed from consideration.
  • Yes
  • No
If you have a disability as defined by the Americans with Disabilities Act, will you need accommodation in the testing process? If you check the "YES" box, the human resources staff person coordinating this recruitment will send you a request asking for additional information. (This confidential information is solicited for the purposes of providing reasonable accommodation only).
  • Yes
  • No
Are you applying to this position as an eligible current or previous King County Employee Priority Placement Program Participant? Is this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff? Do you possess the skills and abilities to qualify for this position?
  • Yes, I was given a layoff notice from my role at King County and I am within two years of the effective date of my layoff. Additionally, the position I was laid off from was the same or a higher percentage of FT status when compared to this one.
  • No.
If you answered yes to the question above and you are applying for this position as a Priority Placement Participant, to be considered, you must provide the following three pieces of information in the space provided: 1. The title you held when you received your layoff notice 2. The department you worked in 3. The effective date of your layoff
When applying for this position, you must thoroughly complete the EDUCATION and WORK EXPERIENCE sections of your application and the Supplemental Questions. This includes a detailed description of each position that you have held in at least the last ten years. For each Employer listed, you must indicate your reason for leaving. If you have been terminated from any previous jobs, please state the specific reasons why. Your responses to the Supplemental Questions will be used in combination with your application to determine whether you meet the qualifications for this position. Failure to provide detailed and complete information may result in your application being rejected. I have read the above statement and certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal. I acknowledge I have read and understand the above information.
  • Yes
  • No

Required Question