Transit Administrative Support Specialist III VM - CS
King County
Seattle, WA
Full-time
Administration / Clerical
Posted on September 4, 2024
Salary
$65,624.00 - $79,331.20 Annually
Location
WA 98008, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2024JPM22507
Department
MTD - Metro Transit
Division
Vehicle Maintenance
Opening Date
09/03/2024
Closing Date
9/17/2024 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
C2 : PROTEC17-Transit Admin Support
Full- or Part-Time
Full Time
Hours/Week
40 hours/week
Learn how Metro connects you with what matters .
This position is open to all King County Employees and the General Public.
King County Metro Transit is searching for one knowledgeable and collaborative Transit Administrative Support Specialist III (TASS III) to support our diverse workforce in Vehicle Maintenance! This is an exciting opportunity for someone looking to support an operation using their organizational and administrative skills and serve as the principal administrative support for a Transit Vehicle Maintenance Base. The ideal candidate enjoys making an impact through administrative support, shows initiative, is highly organized and detail-oriented, acts with a sense of urgency, and can prioritize tasks effectively.
This position supports supervisory staff with a wide variety of daily confidential administrative tasks and special projects. Responsibilities include processing a high volume of personnel-related documents, supply ordering, purchasing and reconciling p-card expenses, maintaining electronic personnel records, serving base employees as a primary point of contact on policies, procedures, and processes, ensuring timely and accurate payroll and accounts payable processing, maintaining diverse files/spreadsheets/databases, and providing customer service. Successful candidates will thrive independently with little supervision.
This recruitment will fill one career service opening and will NOT be used to create an eligibility pool or list.
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees . In these roles, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
As the TASS III, you will:
Must have three years of increasingly responsible office or administrative support experience; including two years of independent administrative responsibility for a group or team of professional, technical, or management staff OR an equivalent combination of experience and education which provides the applicant with the desired skills, knowledge, and ability required to perform the work.
We are looking for candidates who have:
Who May Apply
These positions are open to King County employees and the general public.
The following application materials are required:
Applications will be screened to determine whether candidates meet minimum qualifications, and for clarity, completeness, and responsiveness to the application instructions above. The most competitive applicants may be asked to interview in person at a King County building location. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes, such as internal record reviews or reference checks. Applications submitted without the required materials mentioned above may not be considered for this position.
There will be one initial interview. There is a possibility for a potential 2nd interview.
Applicants who are unable to apply online should follow the instructions at Application FAQ's- King County. For guidance on completing these required materials, be sure to check out the Career Support Services website for tips and examples on making your application materials more competitive: Career Support Services - King County .
Work Schedule
The work schedule is day shift Monday through Friday, 6:00am to 2:30pm. This position is subject to the provisions of the Fair Labor Standards Act and is therefore eligible for overtime pay.
Work Location
East Base (1975 124 Ave. NE, Bellevue, WA 98005)
*Please note: Work for these roles will be performed primarily onsite, with opportunities to telework intermittently.
Requirements when Teleworking
The work associated with this position will be performed predominantly on-site, with some teleworking opportunities offered as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a county-issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Union Representation
Positions in this classification are represented by PROTEC17, Transit Administrative Support bargaining unit.
Classification Code
4201800 (Transit Administrative Support Specialist III)
For more information regarding this recruitment, please contact:
Japatra McGee (she/her)
Human Resources Talent Advisor
jamcgee@kingcounty.gov
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion, and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention are how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native Americans and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
$65,624.00 - $79,331.20 Annually
Location
WA 98008, WA
Job Type
Career Service, Full Time, 40 hrs/week
Job Number
2024JPM22507
Department
MTD - Metro Transit
Division
Vehicle Maintenance
Opening Date
09/03/2024
Closing Date
9/17/2024 11:59 PM Pacific
FLSA
Non-Exempt
Bargaining Unit
C2 : PROTEC17-Transit Admin Support
Full- or Part-Time
Full Time
Hours/Week
40 hours/week
Summary
Learn how Metro connects you with what matters .
This position is open to all King County Employees and the General Public.
King County Metro Transit is searching for one knowledgeable and collaborative Transit Administrative Support Specialist III (TASS III) to support our diverse workforce in Vehicle Maintenance! This is an exciting opportunity for someone looking to support an operation using their organizational and administrative skills and serve as the principal administrative support for a Transit Vehicle Maintenance Base. The ideal candidate enjoys making an impact through administrative support, shows initiative, is highly organized and detail-oriented, acts with a sense of urgency, and can prioritize tasks effectively.
This position supports supervisory staff with a wide variety of daily confidential administrative tasks and special projects. Responsibilities include processing a high volume of personnel-related documents, supply ordering, purchasing and reconciling p-card expenses, maintaining electronic personnel records, serving base employees as a primary point of contact on policies, procedures, and processes, ensuring timely and accurate payroll and accounts payable processing, maintaining diverse files/spreadsheets/databases, and providing customer service. Successful candidates will thrive independently with little supervision.
This recruitment will fill one career service opening and will NOT be used to create an eligibility pool or list.
Job Duties
Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees . In these roles, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.
As the TASS III, you will:
- Maintain base files for transit superintendent, chiefs, and trades employees, including electronic personnel records. Complete personnel-related documents such as position requisitions, personnel changes, and special duty request forms for submittal to Transit Human Resources.
- Track FMLA/KCFML/Paid Parental/COVID Leave usage and time balances; track and record attendance and miss records; maintain disciplinary action records as required in compliance with negotiated labor agreements; safeguard confidential information relating to terminations, discipline, drug testing and other personnel actions.
- Monitor and track budget expenditures and research budget issues; manage asset inventory information and surplus distribution processes; process uniform, shoe, travel, and similar vouchers consistent with labor agreements; maintain petty cash fund.
- Be responsible for purchasing, records entry, and reconciliation of P-card transactions processed through Oracle iExpense.
- Process mail by retrieving, opening, sorting, and attaching related documents for distribution.
- Order and maintain office supplies inventory and serve as the point of contact for leased equipment.
- Create and maintain a variety of spreadsheets, databases, and reports for specialized information. Develop and maintain lists of active projects, contracts, purchase agreements, or other program-specific information, process, and track invoices for payment.
- Track and ensure timely processing of grievance procedures, contract requirements, and next steps; schedule disciplinary meetings and hearings; prepare and distribute hearing summaries in compliance with negotiated labor agreements.
- Perform high level of data entry support for Vehicle Maintenance Staffing Shake-Ups three times a year; create base staffing rosters, overtime seniority lists, manage distribution lists, and support employee movement throughout the bases within the system.
- Serve as backup and work closely with Technical Processing Specialist IIIs to perform payroll and timekeeper functions, ensuring timely and accurate payroll processing. Conduct payroll auditing.
- Plan and coordinate special programs, recognition awards, and promotional events.
- Serve as a primary point of contact for staff with questions on County and Transit Division policies, procedures, and processes. Disseminate information on changing policies, processes, and procedures.
- Lead lower-level administrative support and accounting staff; coordinate and assign work and review quality of work products; provide training in administrative processes and procedures.
Experience, Qualifications, Knowledge, Skills
Must have three years of increasingly responsible office or administrative support experience; including two years of independent administrative responsibility for a group or team of professional, technical, or management staff OR an equivalent combination of experience and education which provides the applicant with the desired skills, knowledge, and ability required to perform the work.
We are looking for candidates who have:
- Demonstrated ability to work in an Office 365 environment and use Microsoft products to complete assigned tasks - including SharePoint for document management and retention, Word for word processing, Excel for spreadsheet creation, maintenance, and reports; and Outlook to communicate with staff.
- Skilled in maintaining strict confidentiality and handling sensitive data, using initiative and judgment to prioritize and manage confidential requests and inquiries involving internal and external stakeholders.
- Analytical skills
- Proficient in oral and written communication, including drafting, proofreading, editing, and finalizing a variety of business and technical documents with attention to grammar, punctuation, and spelling.
- Efficiently produces work under tight deadlines, multitasks effectively amidst frequent interruptions, and manages competing priorities with sensitivity and composure under pressure.
- Effectively manages diverse clientele and competing staff demands, establishing and maintaining cooperative, respectful, and equitable relationships with coworkers, customers, and leadership, using tact, diplomacy, and courtesy.
- Consistently punctual and dependable with a strong attendance record; able to work independently, exercise good judgment, take personal responsibility, and demonstrate detail-oriented, organized, and proactive problem-solving and research skills.
- Knowledgeable in payroll processing operations and legal requirements, with the ability to quickly learn and utilize payroll and timekeeping software applications.
- Knowledge of King County Family and Medical Leave, Family and Medical Leave Act, and other HR leave statuses and general human resources processes and procedures.
- Experience working with union representatives, tracking grievance deadlines, and maintaining confidentiality.
- Familiarity and experience with King County policies and procedures.
- Experience with PeopleSoft, or similar payroll and time-keeping software.
- Experience with ORACLE EBS, or similar financial and procurement software.
- Experience with Asset Works, FleetFocus M5 (or equivalent) fleet management system.
- Skilled in working collaboratively as part of a team
- Has outstanding customer service skills
Supplemental Information
Who May Apply
These positions are open to King County employees and the general public.
The following application materials are required:
- An online King County application, updated with all relevant work history going back 10 years (or more, if necessary), with detailed job duties, dates of employment, and reasons for leaving explained clearly.
- Supplemental questions
- A cover letter and resume
Applications will be screened to determine whether candidates meet minimum qualifications, and for clarity, completeness, and responsiveness to the application instructions above. The most competitive applicants may be asked to interview in person at a King County building location. Formal offers will be finalized after candidates have successfully completed any necessary pre-employment processes, such as internal record reviews or reference checks. Applications submitted without the required materials mentioned above may not be considered for this position.
There will be one initial interview. There is a possibility for a potential 2nd interview.
Applicants who are unable to apply online should follow the instructions at Application FAQ's- King County. For guidance on completing these required materials, be sure to check out the Career Support Services website for tips and examples on making your application materials more competitive: Career Support Services - King County .
Work Schedule
The work schedule is day shift Monday through Friday, 6:00am to 2:30pm. This position is subject to the provisions of the Fair Labor Standards Act and is therefore eligible for overtime pay.
Work Location
East Base (1975 124 Ave. NE, Bellevue, WA 98005)
*Please note: Work for these roles will be performed primarily onsite, with opportunities to telework intermittently.
Requirements when Teleworking
The work associated with this position will be performed predominantly on-site, with some teleworking opportunities offered as needed. Employees will have access to shared workspaces at various King County facilities. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
Employees will be provided with a county-issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.
Union Representation
Positions in this classification are represented by PROTEC17, Transit Administrative Support bargaining unit.
Classification Code
4201800 (Transit Administrative Support Specialist III)
For more information regarding this recruitment, please contact:
Japatra McGee (she/her)
Human Resources Talent Advisor
jamcgee@kingcounty.gov
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion, and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention are how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native Americans and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 12paid holidays each year plus twopersonal holidays
- Generous vacation and paid sick leave
- Paid parental,family and medical, and volunteer leaves
- Flexible Spending Account
- Wellness programs
- Onsite activity centers
- Employee Giving Program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
