Administrative Services Manager
- Summary
- **Open to current King County career service employees Only**This is an amazing opportunity to be engaged in the election process!
King County Elections is excited to offer an opportunity for a current King County employee to join the department's leadership as our Administrative Services Manager. This position will oversee a combination of primary administrative functions for the department such as human resources, finance, data analysis, contract management and Equity & Social Justice initiatives. The successful candidate will become a member of the Elections Leadership team which uses a lean, collaborative management style to support the Director of Elections.
We are looking for a strong communicator with experience working with operations and a history of building team success using innovation and continuous improvement principles. The primary goal of this position will be to support the mission and vision of the department by overseeing administrative and financial functions for the department. This leader will interface with Elections management, state and federal regulatory agencies, as well as other county departments and agencies.
ABOUT THE POSITION:
This position serves as a member of the Department of Elections Leadership Team and is integral in designing and executing strategies for present and future services that we provide to our customers. This role involves daily interaction with staff from all levels of the organization and requires a keen understanding of all primary administrative and financial functions. This role requires a self-starter with problem solving acumen, an ability to work in a culturally and generationally diverse environment, and be results driven using efficiency and innovation.
King County Elections (KCE) manages voter registrations and elections for more than 1.3 million voters in King County, the largest vote-by-mail county in the United States. KCE's mission is to conduct fair, open and accurate elections. As a leader in providing inclusive elections, KCE is focused on three key priorities – (1) actively identifying and working to remove barriers to voting at both the individual and community level, (2) strengthening relationships with community and governmental partners, and (3) creating a culture of professional growth and development, openness and inclusion. Learn more at www.kingcounty.gov/elections.aspx .
WHO MAY APPLY: This position is open to all current King County career service employees. This position is not open to the general public.
WORK SCHEDULE: This position is exempt from the provisions of the Fair Labor Standards Act (FLSA) and is not overtime eligible. The workweek is typically 40 hours per week, Monday through Friday.
REQUIRED MATERIALS: A resume and cover letter are required and should be attached before submitting your application. The cover letter should describe how your skills and experience meet or exceed the requirements of the job. - Job Duties
In order to be considered for this exciting opportunity, the successful candidate will demonstrate skill and ability to:
- Manage high-quality and timely Administrative Services delivery by:
- Lead and oversee the day to day operations of administrative and financial functions such as Human Resources, Finance, Quality Assurance, Contract Management and Equity & Social Justice initiatives;
- Participate with other Election Leadership team members in planning and implementing overall department objectives; conceptualize, evaluate, develop and implement strategies, systems, standards and plans for a wide variety of functions;
- Define measurements and monitor performance to ensure plans and goals are aligned with enterprise-wide strategies, goals and best practices;
- Establish, maintain, and report appropriate performance metrics for the delivery of services including measurements relating to quality and utilization.
- Model best practices in developing employees in a team-based environment, and leading teams in developing, recommending, and implementing policies and procedures, where complex issues must be considered by:
- Supervising, coaching, and motivating employees to work to the full extent of their classification;
- Creating an environment of continuous learning and development of skills;
- Fostering a model of every employee being accountable for high-quality service delivery; and,
- Creating a work environment that is welcoming to all employees.
- Help lead department organizational development efforts by:
- Facilitating the department's vision, mission, values, strategic outcomes and performance measurements; and,
- Consulting and developing cultural change initiatives to increase and foster employee engagement.
- Manage high-quality and timely Administrative Services delivery by:
- Experience, Qualifications, Knowledge, Skills
WE ARE LOOKING FOR CANDIDATES WHO......
- Have experience with general principles and practices of human resources management/employment-related federal and state laws and regulations;
- Are knowledgeable of general principles and practices of finance and data analysis trends; have the ability to collaborate with client stakeholders and team members to implement innovative programs and practices, and to deliver solutions to unique and sensitive problems;
- Possess strong project management, organizational, analytical, time management, communication, and interpersonal skills, including the ability to work independently or as part of a team;
- Have the ability to assess department projects and programs and their financial requirements, participate in developing strategic planning and implementation efforts for projects and programs.
- Have a track record of developing and implementing innovative strategies, best practices, and goals and are able to develop metrics and benchmarks to project how results can be used in future initiatives;
- Are knowledgeable about how county departments work, including how to get things done through formal and informal channels;
- Possess strong ability to navigate through potentially conflicting stakeholder perspectives;
- Have a Bachelor's Degree in a related field and an in-depth, progressively responsible background in managing daily Administrative Services or HR Service Delivery functions or any combination of education and experience that clearly demonstrates the ability and skill to perform the scope of job duties of the position.
- Supplemental Information
Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles.
King County is proud to be an Equal Employment Opportunity /Affirmative Action employer and we encourage people of color, women, veterans and people with disabilities to apply.
For more information regarding this recruitment, please contact:
Reeshema Lewis
Sr. HR Business Partner
Reeshema.Lewis@kingcounty.gov
(206) 263-8413
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01This position is only open to King County career service employees. Are you a King County career service employee?
- Yes
- No
02This position requires a RESUME and COVER LETTER . If you have not yet attached or pasted in your resume and cover letter you may still do it at this point in the application process. Have you included a resume and cover letter with your application?- Yes
- No
Required Question