Administrative Specialist III (Elections Specialist Lead)
- Summary
- **Open to current King County Elections career service employees Only**
This is an amazing opportunity to be engaged in the election process!
The Department of Elections is searching for an energetic and resourceful professional who likes to "get stuff done". The Administrative Specialist III position in the Elections Department combines an exciting, fast-paced environment with the opportunity to cultivate talent and apply a variety of skills. The ideal candidate will thrive in an innovative, fast-paced environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done.
This position will lead processes, projects, and people which will include leading, coaching, mentoring, and training temporary and regular staff. Leads may also provide assistance and/or participate in long-term cross-training in multiple work areas to meet organizational agile efforts. This is a great opportunity for a person with strong communication and interpersonal skills.
King County Elections (KCE) manages voter registrations and elections for more than 1.3 million voters in King County, the largest vote-by-mail county in the United States. KCE's mission is to conduct fair, open and accurate elections. As a leader in providing inclusive elections, KCE is focused on three key priorities – (1) actively identifying and working to remove barriers to voting at both the individual and community level, (2) strengthening relationships with community and governmental partners, and (3) creating a culture of professional growth and development, openness and inclusion. Learn more at www.kingcounty.gov/elections.aspx .
WHO MAY APPLY: This position is open to all current King County Elections career service employees. This position is not open to the general public.
WORK SCHEDULE: This position is subject to the provisions of the Fair Labor Standards Act and is overtime eligible. The workweek is typically 35 hours per week, 8:30 a.m. to 4:30 p.m., Monday through Friday. This position is expected to be able to work during sudden changes to schedule that may include early mornings, late nights, weekends, and holidays during designated election times. Mandatory overtime (including weekends or evenings) will be required during elections and other peak work periods.
REQUIRED MATERIALS: A resume and cover letter are required and should be attached before submitting your application. The cover letter should describe how your skills and experience meet or exceed the requirements of the job.
- Job Duties
- Lead, organize, and coordinate the Signature Verification and Alternate Format work activities.
- Provide training on work processes (including department signature verification standards) to diverse work groups.
- Manage the ballot return email box.
- Process and prepare for counting all incoming alternate format and provisional ballots.
- Coordinate and track special circumstance communications with phone bank lead.
- Produce daily reconciliation reports of envelopes processed.
- Communicate and coordinate hand-offs to and from other work groups.
- Assist in VoteWA testing as it pertains to Signature Verification and Alternate Format functionality.
- Lead work processes, address quality control issues and document procedures and work instructions.
- Develop spreadsheets, word documents and reports; review documents for proper formatting and accuracy.
- Research and assist in resolving questions or concerns from staff, citizens and/or stakeholders.
- Provide clear communication to election observers and other stakeholders regarding process and status updates.
- Experience, Qualifications, Knowledge, Skills
- Experience providing oversight to a diverse group of workers in a team focused environment.
- Demonstrated ability to provide excellent verbal and written communication including instruction, training, and feedback.
- Work experience that includes maintaining and tracking data and data analysis.
- Experience presenting information to large diverse audiences.
- Demonstrated ability maintaining a professional demeanor and providing timely and reliable customer service.
- Demonstrated skill in handling stressful situations effectively while maintaining composure.
- Experience maintaining confidentiality, while sharing the right information with the appropriate people.
- Demonstrated ability managing quickly changing priorities and quickly changing information. Ability to multi-task in a busy environment.
- Ability to work cooperatively with a variety of individuals in a team environment.
- Demonstrated comfort with the use of Microsoft Excel, Microsoft Word, email and electronic record filing systems to create correspondence and spreadsheets, send and receive information, access and analyze data, and develop reports and outreach materials.
- Supplemental Information
PHYSICAL REQUIREMENTS: The duties in this position are performed in an office setting and may be required to lift at least 20 pounds independently and up to 50 pounds in a team setting.
SUPPLEMENTAL INFORMATION:
Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles.
UNION: This position is represented by Teamsters, Local 117, Professional and Technical and Administrative Employees union.
King County is proud to be an Equal Employment Opportunity /Affirmative Action employer and we encourage people of color, women, veterans and people with disabilities to apply.
For more information regarding this recruitment, please contact:
Reeshema Lewis
Sr. HR Business Partner
Reeshema.Lewis@kingcounty.gov
(206) 263-8413
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01This position is only open to King County Elections employees. Are you a King County Elections employee?
- Yes
- No
02Please select the areas in which you have working experience (select all that apply).- Maintaining and tracking data
- Data analysis
- Customer service
- None of the above
03How many years of experience do you have overseeing a diverse group of workers?- Less than one year
- One to two years
- Three to four years
- Five or more years
- None but willing to learn
04Do you have experience providing training and presenting information to large groups of people?- Yes
- No
05If you answered yes to the question above, please describe the types of trainings and presentations that you have provided. If you do not have this experience then type N/A.06This position requires a COVER LETTER and RESUME. If you have not yet attached or pasted in your resume and cover letter you may still do it at this point in the application process. Have you included a resume and cover letter with your application?- Yes
- No
Required Question