Administrative Staff Assistant
- Summary
WHO MAY APPLY: This position is open to the general public and all King County employees (including King County career service employees who have completed their initial County probation and are interested in a special duty assignment opportunity). Wastewater, Teamsters Local 117 Career Service transfer and internal candidates will be given first consideration.
NOTE: This recruitment will be used to fill an immediate term limited temporary (TLT) position or special duty assignment (SDA) Resource Recovery Administrative Staff Assistant position. The TLT position is expected to start in October, 2019 and is authorized up to October 2022. If filled internally as a Special Duty Assignment (SDA), pay and duration will be in accordance with Personnel Guidelines or selected employee's collective bargaining agreement. This posting may be used to establish a list of qualified candidates for position openings in the following six months.
FORMS AND MATERIALS REQUIRED:
Application and supplemental questions available at http://www.kingcounty.gov/jobs , and attached letter of interest.
WORK SCHEDULE: Typical work hours are Monday through Friday, 40 hours per week. This position is subject to the provisions of the Fair Labor Standards Act, and therefore is eligible for overtime pay. Overtime work must be approved in advance.
OVERVIEW The Resource Recovery Section of the Wastewater Treatment Division (WTD) is tasked with ensuring safe, environmentally friendly products made from an urban renewable waste stream. This position will support five units within the section; Biosolids, Energy, Recycled Water, Sustainability, and Technology assessment. This position reports to the Section Manager, serving two unit supervisors and 20 staff members.
Success in this position requires superior attention to detail, excellent organizational skills and good time management. A good sense of humor is critical, as is the ability to be flexible, and to change priorities at a moment's notice. Successful candidates will possess the ability to complete complex tasks and projects quickly with limited guidance, react with appropriate urgency to situations that require a quick turnaround, be able take effective action without having to know the total picture.
WTD is committed to the principles of equity and social justice. We value diverse perspectives and life experiences in our workforce, and are committed to building a culturally diverse and inclusive environment. WTD strives to provide equitable services to residents and businesses across King County.- Job Duties
Duties include, but are not limited to:
- Oversee and/or coordinate the processing of information for assigned work section.
- Draft correspondence and reports for assigned work.
- Monitor and review budget expenditures and participate in the preparation of section budget.
- Participate in planning and organizing meetings, workshops and other related training.
- Manage meetings, including sending meeting notices, making room reservations and set-up of meeting rooms. Coordinate the preparation of agendas and information packets for meetings, and prepare meeting minutes.
- Plan, coordinate and implement specialized human resources/staffing assignments as directed by supervisory and management staff.
- Compose, draft, type, proofread, incorporate comments, coordinate signatures, coordinate production, and distribution of contract documents, reports and correspondence. Ensure contracts and/or various documents and correspondence conform to the appropriate use of the English language, King County Editorial Style Guide and internal established procedures.
- Process and reconcile Oracle on-line purchases in accordance with County procurement policies. Manage all vendor invoices and reconcile invoicing discrepancies. Track payments to vendors and expedite payments. Coordinate purchases with County P-card holder.
- Act as the liaison with internal and external sources on human resources and financial policies, procedures and functions.
- Develop, plan and/or implement filing/record keeping systems for assigned work unit.
- Provide work direction and/or assignments to staff.
- Coordinate the set-up of new staff spaces, including but not limited to, arranging furniture movement, IT service requests, and new employee checklists.
- Perform other duties as assigned.
- Experience, Qualifications, Knowledge, Skills
Two years of college level training and three years of increasingly responsible administrative experience or the equivalent combination of education and experience.
At a minimum, the candidate should also possess:- Knowledge of word processing and spreadsheet software
- Basic knowledge of budgeting techniques and principles
- Knowledge of office management techniques and principles
- Planning and organizational skills
- Facilitation skills
- Exceptional oral and written communications skills
- Skill in working with diverse populations
- Approachability: Is easy to approach and talk to; builds rapport well.
- Teamwork/Cooperation: Ability to work harmoniously with others in the work unit toward the accomplishment of common objectives.
- Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers.
- Organizational Agility: Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network.
- Process Management: Good at figuring out the processes necessary to get things done.
- Initiative, Innovation, and Creativity: Energy and aptitude to originate or initiate action, to think and act without being urged; ability to formulate new ideas and methods, utilizing facts and past experience, and to project future possibilities.
A valid state of Washington driver's license will be required for travel to field locations where no public transportation services are available.- Supplemental Information
SELECTION PROCESS:
Applicants who meet or exceed the required qualifications and demonstrate that they possess the most competitive background in directly related experience, knowledge, and training may be invited to move forward in the selection process. The remaining selection process may include a combination of interviews and testing.
UNION REPRESENTATION: This position is represented by Teamsters Local 117. The pay rates for this position reflect net of $1 that is contributed to the Teamster's Pension Fund on the employee's behalf
CONTACT: Steve Namkung steve.namkung@kingcounty.gov Ph:206.477.5485
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01Are you a member of Wastewater Teamsters, Local 117 Professional, Technical, Admin bargaining unit?
- Yes
- No
02How many years of professional, full-time experience do you have as an administrative assistant?- None
- 1 up to 3 years
- At least 3 but less than 7 years
- At least 7 but less than 10 years
- 10 years or more
03What does your training and work experience include? Check all that apply.- a. Experience with travel coordination
- b. Making recommendations for streamlining process and procedures in an effort to efficiently accomplish project outcomes
- c. Experience editing and/or modifying public communication materials, i.e., newsletters, website, posters, brochures; demonstrated experience in working with vendors and/or using in-house resources to produce marketing and outreach materials such as posters, brochures, displays, fact sheets, online resources, etc.
- d. Proficiency as a developer and/or administrator of a SharePoint site for employee use.
- e. Graphic and Web communications
- f. None of the above
04Which computer programs are you proficient in using (intermediate or advanced user)? Check all that apply.- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft SharePoint
- Adobe Acrobat
- Adobe Photoshop
- Website Content Management System (i.e. Sitecore)
- None of the above
05If you were to be tested on the computer programs in which you indicated proficiency, would the test results verify that proficiency?- Yes
- No
06I certify that the statements made by me on the application and supplemental questions are, to the best of my knowledge, true, complete and correct. I understand that any misrepresentation or material omission of fact on this or any other document required by King County may constitute grounds for rejection, or if employed by King County, for disciplinary measures, including dismissal.- Yes
- No
Required Question