Fiscal Specialist III - Accounts Payable
- Summary
Join our team! The Procurement and Payables Section of the Finance and Business Operations Division is looking for a Travel & Expense Specialist who will work as a Fiscal Specialist III in Accounts Payable. We are looking for a detailed oriented candidate who has expertise in expense report and/or employee reimbursement processing, a team player, can work independent and enjoys finding solutions. This position is responsible for providing great customer support to internal employees that request or approve reimbursements or payments. The work hours for this position starts between 6AM and 7AM.
This position is a Term-Limited Temporary / Special Duty Opportunity - (if internal King County Employee) and is anticipated to last until December 31, 2019 (with possibility of extension).
Our mission is to provide timely, efficient and accurate accounting, procurement, treasury, payroll, benefits and small business services. We are actively seeking employees whose behavior is in alignment with our division's core values of: Respect, Teamwork, Results and Innovation.
Scope of Job Duties - The successful candidates for this position, at a minimum, will demonstrate the skill and ability to:- Review and audit of all King County employee expense reports, reimbursements requests, petty cash and imprest funds according to King County policy, and state and federal regulations
- Review expense batches for updates, corrections, pay site changes, application of refunds and interest payments
- Identification and resolution of Travel and Expense payment issues
- Creation and distribution of affidavits for duplicate warrant issues
- Identify and resolve invoices that have issues that delay processing, such as incorrect tax rate, freight discrepancies, missing purchase order numbers, etc. Also, review supplier statements for open items to ensure outstanding invoices are paid.Identify and resolve invoices that have issues that prevent processing, such as incorrect tax rate, freight discrepancies, missing purchase order numbers, etc.
- Coordinate review of hold report and supplier statements for open items to ensure outstanding invoices are paid
- Identify and resolve invoices that have issues that delay processing, such as incorrect tax rate, freight discrepancies, missing purchase order numbers, etc. Also, review supplier statements for open items to ensure outstanding invoices are paid.Verify with King County departments, whether or not a payment should be reissued
- Provide excellent customer service to internal & external customers
- Provide backup support to other accounts payable functions
Competitive Candidates will have:- At least 3 years full-time office experience in accounting and/or finance with experience in Accounts Payable Travel and Expense reporting and reconciliation
- Must possess strong organizational and time management skills, and attention to detail
- Ability to work effectively and collaboratively in a team environment with a variety of individuals from diverse backgrounds
- Excellent communication skills that includes listening, verbal and written skills
- Demonstrated ability to effectively apply customer service skills and techniques, including responsiveness to customers, maintaining professionalism especially in stressful confidential circumstances, and following through with customers to ensure needs are met in compliance with King County policy
- Demonstrated ability to maintain regular, reliable and timely attendance
- Intermediate level of proficiency using Microsoft Word, Excel and Outlook
- Any equivalent combination of experience and education which provides the application with the desired skills, knowledge and ability required to perform the work
Desirable Qualifications:- Advanced end-user knowledge of financial information systems, especially Oracle EBS version 12
- Experience with LEAN processes and principles
- Full charge bookkeeping or accounting experience with emphasis in Accounts Payable electronic invoice processing, using purchase order three-way match techniques for payment verification
Are you ready to apply?
The Application Process:
The recruitment for this position is open to all qualified candidates. Applicants from this recruitment may be used to fill future opportunities in this job classification.
A completed King County Application is required. We highly recommend that you also provide a cover letter and resume.
Other Position Information: This position is overtime-eligible. Our employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; Monday through Friday. This position is represented by the International Brotherhood of Teamsters, Local 117, Professional and Technical Employees.
If you have any questions, please contact Liz Callahan, HR Analyst by e-mail at Liz.Callahan@kingcounty.gov.
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.