Fiscal Specialist III
- Summary
Who May Apply: This position is open to all King County employees. This position is not open to the general public.
The Department of Elections - is searching for energetic and resourceful professionals who like to "get stuff done". The Fiscal Specialist III position combines an exciting, fast-paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will have a desire to help ensure the democratic process through public service. They will thrive in an innovative environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done.
King County Elections (KCE) manages voter registrations and elections for more than 1.3 million voters in King County, the largest vote-by-mail county in the United States. KCE's mission is to conduct fair, open and accurate elections. As a leader in providing inclusive elections, KCE is focused on three key priorities – (1) actively identifying and working to remove barriers to voting at both the individual and community level, (2) strengthening relationships with community and governmental partners, and (3) creating a culture of professional growth and development, openness and inclusion. Learn more at www.kingcounty.gov/elections.aspx .
The Fiscal Specialist III performs accounting and fiscal services work such as the processing of invoices, accounts payable, account receivables, payroll, and financial documents for the Department of Elections. Work is performed under limited supervision and requires independent judgment. This position reports directly to the Administrative Services Manager and works closely with both the Finance Administrator I and the Payroll Administrator I. Successful candidates in this position will be extremely motivated to provide excellent customer service in a fast paced environment and independently prioritize work while working as a member of a team.
Work Schedule: This position is subject to the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. The workweek is typically 40 hours per week, 8:00 a.m. to 4:30 p.m., Monday through Friday. We require the flexibility to work additional hours during peak periods of the Election cycle that may occur outside of typical business hours.
Materials Required to Apply: A completed online King County employment application at www.kingcounty.gov/jobs and a Resume is required with your submission.
- Job Duties
- Perform financial, payroll or other financial/numeric work, requiring the application of accepted bookkeeping or basic accounting methods and applications.
- Data entry (PeopleSoft and other systems), running reports, completing a variety of detail-oriented forms, updating spreadsheets.
- Process biweekly payroll in PeopleSoft HCM for the Department of Elections. Review timesheet entries and coordinate approval with managers, supervisors, and central payroll staff.
- Perform accounts payable functions, including processing vendor invoices for payment, reviewing and preparing procurement requests and payment vouchers, processing employee expense claims. Monitor and track payments, reconcile to payment records.
- Research and summarize specialized or technical information from varied sources, which requires selecting the most appropriate material and the use of spreadsheets and/or customized database applications. Verify and reconcile data discrepancies.
- Assist with problem solving, troubleshooting issues with vendors, clients, other King County departments or internal divisions as needed.
- Provide general office administrative support including formatting and finalizing documents, preparing hard copies and electronic files for presentation.
- Assist staff with New Employee Orientation logistics, including coordinating setup and scheduling. May require travel within King County and the ability to lift 25 lbs.
- Perform other duties as assigned.
- Experience, Qualifications, Knowledge, Skills
- Recent and relevant experience in finance and/or accounting.
- Skill in maintaining data accuracy and integrity.
- Experience interpreting policies and procedures.
- Demonstrated intermediate skills in Microsoft Office products including Excel, Word, and Outlook and other software applications.
- Knowledge of accounting and higher-level mathematics including ability to calculate pay, leave, and time based on collective bargaining agreements, contracts and settlements, and other related documents.
- Ability to multi-task, respond to unanticipated requests, and work under pressure within deadlines. Demonstrated experience providing effective and quality customer service.
- Demonstrated ability to effectively and positively work within a team environment, and maintain professionalism in all situations.
- Ability to maintain confidentiality of sensitive financial and personnel matters.
- Requires initiative and accountability in work products and service, and the ability to follow-through on issues to completion.
- Strong organization and problem solving skills.
Most Competitive candidates will possess:- Experience in accounts payable, receivable, and accounting reconciliation.
- Skill in creating Excel spreadsheets for data analysis including data filters, subtotals, pivot tables, and Vlookup.
- Experience with Oracle, EBS, PeopleSoft or other automated financial/payroll systems.
- Bachelor's degree in business, accounting, economics, or related field.
- Supplemental Information
Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles.
PHYSICAL REQUIREMENTS: The duties in this position are performed in an office setting and may be required to lift at least 25 lbs.
UNION: This position is represented by Teamsters Local 117, Professional & Technical and Administrative Employees.
King County is proud to be an Equal Employment Opportunity /Affirmative Action employer and we encourage people of color, women, veterans and people with disabilities to apply.
For more information regarding this recruitment, please contact:
Reeshema Lewis
Sr. HR Business Partner
Email: Reeshema.Lewis@kingcounty.gov
Phone: 206-263-8413
King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:
- Medical, dental, and vision coverage: King County pays 100% of the premiums for eligible employees and family members
- Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
- Retirement: King County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
- Transportation program and ORCA transit pass
- 10 paid holidays each year (plus 2 personal holidays)
- Generous vacation and paid sick leave
- Paid parental leave, family and medical leaves, and volunteer leave
- Flexible Spending Account
- Wellness programs
- Onsite gyms and activity centers
- Employee giving program
- Employee assistance programs
- Flexible schedules and telecommuting options, depending on position
- Training and career development programs
This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.
NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.
For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.
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01Please select the areas that best describes your experience (select all that apply).
- Recent experience in Finance
- Recent experience in Accounting
- Accounts payable experience
- Accounts receivable experience
- Account reconciliation experience
- None of the above
02How many years of automated payroll process experience do you possess?- None
- Less than one year
- One to two years
- More than two years
03Do you have payroll processing experience within the PeopleSoft payroll system?- Yes
- No
04If you answered yes to the question above, please indicate where you obtained this experience, your job title, and an example of the type of work you completed in this system. If you do not have this experience then type N/A.05Do you have experience with the Oracle EBS Financial System?- Yes
- No
06If you answered yes to the question above, please indicate where you obtained this experience, your job title, and an example of the type of work you completed in this system. If you do not have this experience then type N/A.Required Question