Contracts and Procurement Manager

Northshore Schools District   Bothell, WA   Full-time     Administration / Clerical
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Posted on May 1, 2020

Contracts and Procurement Manager – Job #1497
Administration Building – Closes May 29, 2020

JOB SUMMARY
The Contracts and Procurement Manager reports to the Chief Financial Officer and supervises the Lead Buyer and the Buyer. This position is responsible for management of the district’s Purchasing Department and for planning, organizing, implementing and coordinating purchasing activities supporting the district.

ESSENTIAL FUNCTIONS
This list of essential functions is not exhaustive and may be supplemented as necessary in consultation with the employee(s) involved.

  1.  Manages the district’s Purchasing Department. Establishes departmental policies and procedures for the purchasing process and controls consistent with district, state, and federal policies, rules and regulations.
  2. Prepares specifications, terms and conditions for bid documents; conducts formal bid openings, analyzes bid results, and makes recommendations for action to be taken by the Board of Directors for the award of contracts; administers contracts and maintains detailed documentation.
  3. Ensures compliance with all state and federal laws and district policies regarding procurement including specifications, funding, legal approvals and liability issues.
  4. Manages the district’s formal request for proposals for services. Works with district staff on specifications, prepares RFP materials, solicits vendor response, analyzes responses, and issues contracts.
  5. Establishes and implements district interlocal purchasing agreements with other governmental agencies.
  6. Reviews and approves all district purchasing contracts above defined thresholds, including preparation and approval of personal services contracts. Recommends modifications and, if necessary coordinates with legal counsel and risk management to assure the best interests of district are protected.
  7. Establishes and oversees standardization of district purchases to ensure best price, function, and ownership
    cost. Works collaboratively with the Instructional Support, Support Services, Technology, and Capital Projects departments to develop standards and specifications for department purchases. Monitors purchases to ensure compliance with established standards.
  8. Advises in all matters relating to purchasing regulations and procedures. Answers district staff questions, attends meetings as technical advisor, and provides advice and guidance on purchasing plans and actions.
  9. Reviews that insurance certificates for personal service contracts and special education contractual services meet district minimum needs and maintains a current files
  10. Reviews and approves wording and coverage for Hold Harmless agreements and additional insure addendums for service and support contracts.
  11. Provides leadership regarding purchasing activities related to the district’s public works projects to ensure compliance with district and state rules and regulations. Coordinates with Capital Projects staff on purchases related to the small works roster.
  12. Maintains current knowledge of rules, regulations, legislation, technology, and procedures governing school district purchasing. Implements new procedures; learns new skills as required. Maintains current knowledge and skills in purchasing, leadership, spreadsheets, and district technology tools and software.
  13. Approves qualified and responsive vendors, builds and maintains vendor relationships, monitors and evaluates vendor performance. Works with Accounts Payable to resolve payment issues.
  14. Supervises Purchasing Department office staff; selects, hires, orients, trains, motivates, coaches, evaluates, disciplines, and recommends termination of staff. Establishes and maintains work assignments and
    schedules; monitors and reviews work.
  15. Perform related duties consistent with the job description and employee assignment.

Salary: NNRAP Administrator Level F - $111,909 - $117,575 per year; additional stipend for Masters or Doctorate degree.

Work Year: 12 month position; 260 days per year, 8 hours per day

Benefits: We offer a competitive benefits package including paid vacation and holidays, health insurance coverage, Washington State Retirement Plan, and other benefits.

KNOWLEDGE, SKILLS, AND ABILITIES

  • Knowledge of purchasing regulations, practices, and procedures
  • Knowledge of supervisory principles and practices
  • Skill and accuracy in arithmetic and mathematical calculations
  • Skill in detecting errors and verifying data
  • Skill in using word processing and financial reporting and analysis software, including spreadsheet and financial database software programs
  • Ability to plan, organize, direct, and implement purchasing activities
  • Ability to communicate complex information in a clear and understandable manner
  • Ability to communicate effectively in writing, using correct grammar, spelling, and English
  • Ability to read, understand, and implement policies and regulations regarding purchasing process
  • Ability to resolve problems effectively; ability to organize and prioritize work
  • Ability to establish and maintain effective working relationships with staff and the public

WORKING CONDITIONS
Office environment. Required to sit for prolonged periods; required to meet inflexible deadlines; required to make presentations to groups and communicate effectively; requires mental and visual concentration; requires exposure
to visual display terminal.

APPLICATION PROCEDURE
So that we can fully assess qualifications, we require all applicants to submit a complete application packet, including:

  • Classified Administrator Application Form (Complete on-line at www.nsd.org)
  • Letter of Application addressing your ability to perform the job duties and meet the qualifications as listed above. The letter should provide specific examples of your work experience, accomplishments, and achievements that demonstrate your ability to perform the work. (Upload and attach to application)
  • Resume (Upload and attach to application)
  • Three confidential reference forms (this is part of the on-line application process – please provide email addresses for your references and the form will be sent to them electronically

Incomplete applications are not considered. Applications must be completed by the end of the business day on the closing date to receive consideration.

UPON HIRE
If you are hired, you will need to complete an Employment Eligibility Form and submit documentation to Human Resources for review and verification to comply with the Federal Immigration Reform and Control Act. All offers of hire are contingent upon passing a nation-wide criminal history check, which requires employees to provide fingerprints. All newly hired employees must satisfactorily complete a probationary period of 90 days following their hire date. 

Northshore School District prohibits discrimination on the basis of age, sex, marital status, sexual orientation including gender expression or identity, race, creed, religion, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability. The following employee(s) have been designated to handle questions and complaints of alleged unlawful discrimination: Director of Human Resources (Title IX, ADA, and Civil Rights Compliance), Director of Student Services (Section 504), 3330 Monte Villa Parkway, Bothell, WA 98021, (425) 408-6000.


Northshore Schools District

3330 Monte Villa Pky
Bothell , WA