Education Program Coordinator

Pierce College   Lakewood, WA   Full-time     Administration / Clerical
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Posted on March 3, 2020

PIERCE COLLEGE

A Community College District in Puyallup and Lakewood, Washington invites applications for the position of:

 

Education Program Coordinator

 

SALARY:               $2,912.00 - $3,346.00 Monthly

                             $34,944.00 - $40,152.00 Annually

OPENING DATE:   03/02/20

CLOSING DATE:    03/12/20 05:00 PM

 

POSITION SUMMARY:

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. 

Recognized by the Aspen Institute as one of the Top 5 community colleges in the nation, Pierce College is an innovative and equity-focused community college dedicated to helping all students achieve their academic and professional goals. Check out our Aspen Institute's Rising Star Award. 

The Education Program Coordinator provides coordination and administrative support for the Education Programs Department. Duties include responding to student inquires, recruitment and enrollment of families in the laboratory school, maintaining budgets, and supporting program faculty and staff. This position also compiles and maintains financial reports and records for the Parent Co-op and Education program. This position requires regular and consistent attendance.

 

ESSENTIAL FUNCTIONS:

Program Budgets:  

  • Record, reconcile, monitor budget status, report budgetary issues, and produce final financial reports for Education programs (Associates and BAS-T) and the Fort Steilacoom Parent Education Co-Op (FSPEC). Create, maintain, and submit Education Programs' credit card records.  Financial  management of quarterly and annual federal and state filings necessary for 501(c)(3) non-profits including quarterly taxes, Labor & Industries reports Family Medical Leave reports, tax exemption status reports, property tax exemption renewal, non-profit corporation annual reports, employee W2s and W3s for FSPEC.

Laboratory School and Parent Co-op Program Support:

  • Create and maintain all Fort Steilacoom Parent Education Co-Op (FSPEC) records (enrollment, attendance, financial/state and federal tax filings, executive board, employee/payroll) according to record retention requirements; Serve as Financial Officer for FSPEC.
  • Point of Contact for all Education and FSPEC programs operational vendors (insurance, OPEP); Organize FSPEC parent and family events. (Playground clean-up, parent orientations, etc.); Enrollment of families for FSPEC; Update yearly enrollment documents and family handbook for FSPEC; Receive FSPEC monthly tuition payments and monitor family accounts; Deposit tuition and registration money in compliance with state laws; Complete enrollment process for Pierce parents education courses; Scheduler for lab school observation room. Prepare and support the agenda for the FSPEC quarterly board meetings, including reporting budget information, old and new business. Support lab school supervisor in completing quarterly safety check and risk management.

Coordinate Education Programs:

  • Support Field Placement and Teacher Certification Manager in placement for associate student's practicum. Order program vouchers (EdTPA, WEST-B, WEST-E, NES) and distribute to students. Prepare clock hour forms and track clock hours provided by the Education dept.; Ensure compliance with clock hour distribution (committee, sign-in sheets, and evaluations, etc.) Complete employment paperwork for mentor teachers; Program support for program orientations and information sessions.

Coordinate and Provide Support to Office Operations:

  • Maintain Education Programs electronic or manual files; Respond to incoming and outgoing correspondence, inquiries, and documents from prospective students and community partners; assist in program textbook orders and quarterly room scheduling; Maintain website and marketing updates; provide administrative support to the Director of Education programs as needed.
  • Submit office orders on behalf of the department (quarterly copy paper order forms, business cards order forms, name badge order forms, travel expense, etc.); Submit program service orders; schedule program meetings; take minutes at meetings and maintain records. Submit agendas, meeting minutes and sign-in sheets to appropriate departments and or state agencies after completion of the meeting. Update job boards and department resource materials for the benefit of students.

Work-Study & Student Staff:

  • Complete employment paperwork; establish and maintain schedules; assign daily tasks and supervise work performance; participate in regular evaluation and performance feedback sessions.

Other Duties:

  • As assigned.

 

QUALIFICATIONS:

Required Education:

  • An Associate's Degree in Early Childhood Education, Education, Social Work, Human Services, or a related field.

Required Experience:

  • Experience in a progressively responsible office/clerical, administrative, or secretarial role.

Special Requirements:

  • The successful candidate must consent to and pass a criminal background check after a conditional offer of employment.
  • Current drivers' license and/or the ability to travel to Early Learning programs.

 

Required Knowledge, Skills and Abilities:

Computer Skills:

  • MS Word skills using standard functions to create, format, edit, preview, print and save documents. MS Excel skills to create and manipulate spreadsheets to calculate data.
  • Outlook skills including the ability to compose, send, and respond to electronic email and utilize functions such as calendars and meeting requests.
  • Ability to navigate the internet to find and download information.

Effective Communication:

  • Strong written and oral communication skills with the ability to clearly and effectively communicate with individuals and groups within and outside the College.

Job Management:

  • Manages one's time and priorities to ensure assignments are completed in a timely and effective manner.

Customer Service:

  • Exceptional customer service skills with the ability to place a high priority on professional excellence and manage stress appropriately.

Multiculturalism:

  • Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.

Interpersonal Skills:

  • Ability to work effectively with faculty, staff, students, families and other customers from different backgrounds.

Organization:

  • Strong organizational skills including prioritizing, keeping track of information or work in progress while ensuring accuracy.

Teamwork:

  • Ability to work independently and as a member of a team.

Critical Thinking & Problem Solving:

  • Critical, creative, reflective thinker; will question, search for answers and meaning; evaluate ideas and information and develop ideas that lead to action.

Confidentiality:

  • Willingness and ability to adhere to high standards of integrity and honesty.

Adaptability & Flexibility:

  • Adapts to changing business needs, conditions, and work responsibilities.

Student Service (Student  Focus):

  • Works effectively and efficiently to provide quality service to students and the public to satisfy student service expectations.

Establishing Rapport:

  • Interacts effectively with others to establish and maintain smooth working relationships.

Decision Making & Judgment:

  • Makes timely and informed decisions when working towards goal/task completion

 

APPLICATION PROCESS:

Application Requirements:

To be considered for this position, applicants must:

Meet the required qualifications as outlined in this announcement.

  • Complete the online application profile at http://www.pierce.ctc.edu/dist/hr/. Apply for the specific job opening.
  • Upload (attach) a cover letter that addresses how you meet the required qualifications as outlined in this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student success for a diverse community of learners. (Cover Letter)
  • Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
  • Transcripts are not required in order to apply for this position, however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and confer date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: www.naces.org/members.htm (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts)
  • Upload (attach) a list of at least two professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)

Special Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.

Terms of Employment:

  • This is a full-time (40 hours per week) classified, overtime-eligible position with Pierce College District. The primary work location will be at Pierce College Fort Steilacoom campus but occasional travel to Pierce College campuses or sites may occur. Work hours are between 8:00 a.m. and 5:00 p.m. Monday through Friday (scheduled hours vary)with occasional evening and weekends required. with occasional evenings and weekend work, and occasional travel as required. This position may be subject to reassignment between campuses or sites.

Salary & Benefits:

  • The starting salary range of this position is $2,912.00 - $3,346.00 a month (dependent upon qualifications), with annual periodic increments up to $3,774.00. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits.

 

Physical Work Environment:

  • This position is required to work indoors in an office environment, in addition to, outdoor venues and locations during College sponsored events and programs. The ability to sit or stand for long periods, lift up to 50 lbs. of marketing materials and venue equipment during scheduled event setup and breakdown as needed. This position scheduled hours vary with occasional evening and weekends required.

 

Reasonable Accommodation:

  • Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342.Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.

 

Screening & Interview Process:

  • Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property   of the College and will not be returned.

Please note: This is a competitive selection process. Your application materials will be reviewed and  evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration. Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews.

Conditions of Employment:

  • An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof   of authorization to work in the United States will be required at the time of hire.

Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.

Bargaining Unit:

  • This position has been designated as a bargaining unit position represented by the Washington Public Employee Association (WPEA).

Equal Opportunity:

  • The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College  District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices.   Decisions are made without regard to race, color, national origin,  age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu.


Questions regarding equal employment opportunities or discrimination may be directed to the following:

Holly Gorski

Vice President for Human Resources/Title IX Coordinator

9401 Farwest Drive SW

Lakewood, Washington 98498

(253) 964-6519

 

Paula Henson-Williams

District Affirmative Action Officer

(253) 864-3229



APPLICATIONS MAY BE FILED ONLINE AT:

https://www.pierce.ctc.edu


Pierce College

9401 Farwest Drive SW
Lakewood , WA
https://www.pierce.ctc.edu/