ADMINISTRATIVE ASSISTANT

U.S. District Court   Seattle, WA   Full-time     Administration / Clerical
Posted on May 4, 2022

UNITED STATES PROBATION AND PRETRIAL SERVICES
WESTERN DISTRICT OF WASHINGTON

ADMINISTRATIVE ASSISTANT

ANNOUNCEMENT NUMBER 22-WAW-27

ANNOUNCEMENT DATE May 3, 2022

CLOSING DATE Open until filled; preference given to applications received by May 22, 2022.

The U.S. Probation and Pretrial Services Office for the Western District of Washington is
currently accepting applications for the position of Administrative Assistant. Administrative
Assistants provide support to federal law enforcement officers in a wide range of areas to
support the mission of the agency. The successful candidate must be responsible, flexible,
and able to work collaboratively in a professional environment that requires discretion and
confidentiality.

There are five offices within the Western District of Washington (Seattle, Tacoma, Tukwila,
Everett, and Vancouver). This position is located in the Probation and Pretrial Services office
in Seattle, Washington, with some travel within the district.

REPRESENTATIVE DUTIES

• Organizes, prepares, and maintains paperless/electronic case files.
• Enters case file and statistical date into automated databases.
• Retrieves records from criminal records databases and other courts.
• Format reports; prepare letters, memoranda, recurring reports, and forms.
• Answers telephones; greets visitors and clients, referring them to appropriate staff.
• Processes incoming/outgoing mail and electronic notifications / documents
• Other duties as assigned.

QUALIFICATIONS

Candidates must have a high school diploma or equivalent and a minimum of two years
progressively responsible administrative or clerical experience. Experience in a court or
related legal field is preferred. Knowledge of Word is desired.

• Proven experience in handling multiple priorities including frequent interruptions.
• Strong computer skills and the ability to type at least 65 w.p.m.
• Excellent written skills: editing, spelling, punctuation, grammar.
• Ability to take initiative and work without direct supervision.
• Ability to communicate information in an accurate, timely, and discreet manner with a
wide variety of people tactfully and courteously, both in person and on the phone.
• Accuracy and attention to detail.
• Ability to problem-solve.
• Ability to exercise sound independent judgment and maintain strict confidentiality.
• Ability to work well under stress.
• An attendance record that indicates reliability and commitment.

SALARY RANGE

Court Personnel System Classification Level:
CL23, Step 1 – 61, $39,509 - $64,216
CL24, Step 1 – 61, $43,740 - $71,140

Depending on experience and qualifications; additional promotional potential without further
recruitment.

INFORMATION FOR APPLICANTS

Qualified applicants are required to submit the following:

• Cover letter and resume
• From the following list of competencies associated with the position of Administrative

Assistant, please select two and describe why you feel they are important for this
position?

o Policy and Court System Awareness
o Ethics and Values
o Quality Driven
o Problem Solving
o Planning
o Continuous Learning
o Communication
o Composure
o Team Orientation
o Workload Management

• Completed *AO78, Application for Federal Employment - *For this vacancy
announcement (22-WAW-27), you do not need to complete the optional background
information – questions 18, 19, and 20.

Submit completed application packets via e-mail (Word or Acrobat .pdf format) to:
seattle_personnel@wawd.uscourts.gov

or to:
Human Resources (22-WAW-27)
U.S. District Court
700 Stewart Street, Suite 2218
Seattle, WA 98101

Only qualified applicants will be considered for this position. Applicants must be United
States citizens or eligible to work in the United States. Applicants selected for interviews
must travel (for in person interviews) or connect via Zoom (for remote interviews) at their
own expense. Qualified applicants selected for interviews will be tested.
U.S. Probation and Pretrial Services for the Western District of Washington is an Equal
Opportunity Employer. We encourage applications from all qualified individuals and seek a
diverse pool of applicants in terms of race, ethnicity, national origin, sex, gender identity and
expression, sexual orientation, age, languages spoken, veteran’s status, disability, religion,
and socio-economic circumstance.

The United States District Court requires employees to follow a code of conduct which is
available upon request. Reference checks with current and former employers will be
conducted on top candidates. A background investigation with law enforcement agencies,
including fingerprint and criminal record checks, will be conducted as a condition of
employment. Any applicant selected for a position will be hired provisionally pending
successful completion of the investigation. Unsatisfactory results may result in termination of
employment. Employees of the United States District Court are considered “at will”
employees.

The Federal Financial Management Reform Act requires direct deposit of federal wages.

The Court provides reasonable accommodations to applicants with disabilities. If you need a
reasonable accommodation, please notify human resources. The decision on granting
reasonable accommodations will be made on a case-by-case basis.

The Court reserves the right to modify the conditions of this job announcement, to withdraw
the announcement, or to fill the position sooner than the closing date, any of which may
occur without prior written or other notice. If a position becomes vacant in a similar
classification, within a reasonable time from the original announcement, management may
elect to select a candidate from the applicants who responded to the original announcement
without posting the position. More than one position may be filled from this announcement.

BENEFITS

The District Court offers a generous benefit package, including transit passes, participation in
a defined benefit pension plan (the Federal Employees Retirement System), Thrift Savings
Plan (similar to a 401K), health and life insurance benefits, flexible spending accounts, and
long-term care options, annual and sick leave accrual, and ten paid holidays per year.
Judiciary employees are not covered by the Executive Branch civil service classification system
or regulations. For additional information on employment with the federal courts, please visit
www.uscourts.gov.

The United States District Court is an equal opportunity employer and values diversity in the workplace.


U.S. District Court

700 Stewart Street, Suite 2218
Seattle , WA
https://www.wawd.uscourts.gov/