University of Washington   Seattle, WA   Full-time     Administration / Clerical
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Posted on April 30, 2020
Req #: 179060
Job Location: Seattle Campus
Posting Date: 04/30/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Although open until filled, priority application date is May 14, 2020.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

The Paul G. Allen School of Computer Science & Engineering at the University of Washington educates tomorrow’s innovators, conducts cutting-edge research in core and emerging areas of the field, and leads a broad range of multi-disciplinary initiatives that demonstrate the transformative power of computing. Consistently ranked among the top computer science programs in the nation, the Allen School is widely recognized for its success in promoting diversity and for the impact of its research and teaching across our region and around the globe. The Allen School occupies two spectacular buildings — the Paul G. Allen Center and the adjacent Bill & Melinda Gates Center — located at the heart of the UW campus in Seattle.

The Allen School has an outstanding opportunity for an Academic Adviser.

The Academic Adviser will provide academic counseling to students interested in majoring in Computer Science & Computer Engineering at the Paul G. Allen School of Computer Science & Engineering. This position is a member of the highly collaborative and innovative Allen School Advising team, which has 7 full-time staff members and supports over 1500 undergraduate students. This position, which reports to the Lead Academic Adviser, will be instrumental in helping to recruit, admit, support, and graduate generations of Allen School students.


Advising & Student Services
• Provide academic counseling to students both considering, applying to, and majoring in Computer Science and Computer Engineering within the Allen School
• Answer inquiries by email, phone, online, or in person
• Manage caseload of current CSE students for satisfactory progress and general academic advising
• Advise prospective students on pre-major courses, requirements to apply to the school, and answer questions about the competitive admissions process
• Present regular information sessions for prospective students
• Participate in the University’s New Student Orientation program for freshmen and transfer students
• Possible supervision of one or more Allen School student groups

• Assist in screening applicants and participate in admissions committee decisions
• Advise and redirect students denied admission to the school

Administrative Duties
• Monitor and triage ugrad-advisor@cs email
• Ensure that paper and electronic documents pertinent to the Allen School undergraduate programs (including brochures, web material, online forms, etc.) are kept up to date
• Keep informed of University, College of Arts & Sciences, and College of Engineering policies
• Respond to faculty/staff inquiries regarding undergraduate programs
• Help maintain advising database and school website
• Other duties as assigned.

• Bachelor's Degree and 2 years of advising, student counseling or teaching experience
• Willingness to embrace innovation
• Excellent organizational skills and a demonstrated ability to multi-task, prioritize work, and manage heavy workloads with frequent interruptions
• We need a collaborative teammate. You receive feedback with thoughtfulness and reflection and you give feedback with kindness and consideration.
• We need a direct communicator. You are vocal about doing the right thing, you surface issues as soon as you see them and you are comfortable with having straightforward conversations.
• We are a modern STEM department. We need our team members to be proficient with computers, including experience working with databases, Microsoft Office, Google’s suite of tools, Slack, etc.
• Strong written communication for professional workplace settings. You are a wizard with email because you're able to cut through confusion or diffuse any sticky situation with clear and concise written words.
• Engaging Presenter. You can take dry, dense information and transform it into a captivating presentation that can be easily consumed by a college audience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

• Familiarity with University student related policies and procedures
• Experience with University student database systems
• Experience authoring web pages using HTML

This position may be required to work an irregular work week (including evenings and weekends) to organize and participate in events
This position is funded for 36 months, with extension possible.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or