University of Washington   Seattle, WA   Full-time     Education
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Posted on March 2, 2020
Req #: 177383
Job Location: Seattle Campus
Posting Date: 03/02/2020 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

This recruitment will be used to fill 3 Academic Counselor positions.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

The College of Arts & Sciences is the largest academic unit in the University (40 academic departments, 1400 teaching and research faculty, and more than 20,000 undergraduate students). By centering the student experience around major selection, career preparation, and professional growth, the College will better serve its mission to prepare our students to become leaders in an increasingly diverse society.

The College of Arts & Sciences has an outstanding opportunity for three Academic Counselors to join the Humanities Division undergraduate advising team.

A strategic goal of the College of Arts & Sciences is to improve and enrich the experiences of its undergraduates across the college.  One substantive step towards accomplishing this goal is launching in the Division of the Humanities with the creation of an innovative integrated academic advising center to serve students majoring in any of its 12 academic departments: Asian Languages & Literature; Classics; Comparative History of Ideas; Cinema & Media Studies; English; French & Italian Studies; Germanics; Linguistics; Near Eastern Languages & Civilization; Scandinavian Studies; Slavic Studies; and Spanish & Portuguese Studies.

Through the study of language, literature, and culture, Humanities students explore the human experience from diverse perspectives. Foundational to enriching the educational experience of these students is the undergraduate advising team, a group of committed and innovative professional staff who will provide timely, consistent, accessible, and comprehensive advising services to students majoring and minoring in any of the degree options offered within the Division. Through the Humanities Advising Center, coordinated outreach and recruitment efforts will be deployed to elevate the Humanities as valuable and valued areas of study for prospective students and premajors.
This position will report to the Academic Services Director.

  • Through 1:1 as well as group academic advising, counsel undergraduate majors and pre-majors in the Division of Humanities concerning admission, academic fields of study, registration, barriers to college persistence, and degree planning.
  • Answer inquiries by email, phone, and in person.
  • Monitor student academic progress through a variety of reporting tools.
  • Confer with the appropriate authority on the review and evaluation of transfer credit, including credit from study abroad programs.
  • Review and process graduation applications.
  • Review and process petitions (e.g. Hardship Withdrawal, Satisfactory Progress for Financial Aid, Graduation Petitions, Reinstatement).
  • Work with Registrar’s Office, Undergraduate Academic Advising and Office of Minority Affairs and Diversity, Admissions, First Year Programs, Graduation and Academic Records, and other campus organizations to address a wide variety of admissions, registration, advising, financial, and personal student issues.
  • Refer students to appropriate campus resources and student support services.

  • Maintain individual student records in accordance with appropriate security and legal requirements; develop and/or maintain tracking processes at individual student and aggregate (program) levels.
  • Assist, as needed in class scheduling, course updates, and enrollment activities.

    Outreach and Recruitment
  • Represent the Division at Freshman and Transfer Advising and Orientation (A&O). Support outreach and recruitment efforts for the Division, including yield events sponsored by the Office of Admissions (National College Fairs, UW Admitted Student Preview, UW Transfer Preview Day). 
  • Other duties as assigned. 

  • Bachelors Degree in the Arts, Humanities, Natural Sciences or Social Sciences.
  • Minimum two years experience working in academic services (e.g. admissions, academic or career counseling) in a post-secondary educational setting.

  • UW experience; familiarity with Student Data Base, Electronic Academic Records System, BI Portal, Enterprise Data Warehouse, MyPlan, Time Schedule Construction and Time Schedule Update systems.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or