ADMINISTRATIVE ASSISTANT 2
Req #: | 176939 |
Department: | ORTHOPAEDICS AND SPORTS MEDICINE |
Posting Date: | 02/11/2020 |
Closing Info: | Closes On 02/25/2020 |
Salary: | $2,965.00 to $3,935.00 monthly |
Union Position: | Yes |
Shift: | First Shift |
Notes: |
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here. |
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.
The Department of Orthopaedics and Sports Medicine at Harborview Medical Center is a highly-specialized service, involving academic, clinical, research, and training activities. HMC Orthopaedics and Sports Medicine is comprised of eighteen faculty members, fifteen fellows, twenty-two residents, and twenty-one staff members. The Administrative Assistant 2 is instrumental to these efforts by coordinating the day-to-day clerical and administrative support needs of four orthopaedic surgeons as well performing day-to-day reception and general office support functions. The person in this position is also responsible for providing fiscal administrative support to all HMC based faculty and staff.
The Department of Orthopaedics and Sports Medicine currently has an outstanding opportunity for an ADMINISTRATIVE ASSISTANT 2.
Under the general supervision of the Manager, HMC Administration, the Administrative Assistant 2 will serve as the primary executive assistant to several HMC based Orthopaedics & Sports Medicine faculty. Responsibilities will include, but are not limited to, scheduling meetings, maintaining multiple calendars, coordinating venues for events, and taking minutes. The Administrative Assistant 2 will also serve as the records retention and observership coordinator for the HMC administrative team, and is responsible for establishing and maintaining record keeping/filing systems and or data base files for these functions. The person in the position should keep abreast of Departmental, School of Medicine (SOM), and UW policies and procedures related to these responsibilities. This position will also assist other support staff and faculty as needed.
The Administrative Assistant 2 must be able to work both independently and on a team, be professional, diplomatic, flexible and committed to accuracy and customer service while performing their duties.
Job Duties:
Administrative Support to Faculty: Assist several faculty with all administrative needs including:
Records Retention Lead:
Observer Coordinator:
General Office Support:
Other:
•Update job manual as needed.
Minimum Requirements:
Other Requirements:
Desired:
Conditions of Employment:
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.