ADMINISTRATIVE SPECIALIST - CLINICAL FACULTY PROGRAMS
University of Washington Seattle, WA Full-time Education
Posted on June 22, 2020
|Department:||DEPARTMENT OF MEDICINE|
|Job Location:||Seattle Campus|
|Closing Info:||Open Until Filled|
|Salary:||Salary is commensurate with experience and education|
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Department of Medicine has an outstanding opportunity for a full-time Administrative Specialist - Clinical Faculty Programs.
This position is responsible under the direction of the Department Director of two significant processes in the Department of Medicine: 1) manage faculty personnel actions for UWMC Northwest campus faculty (regular and paid clinical faculty and teaching associate appointments, reappointments, promotions, and other annual faculty personnel actions including merit review and regular conferences with faculty); 2) assist on all Department of Medicine paid clinical faculty and teaching associate appointments. This position is responsible for operations of the specific sections of the above programs to meet department strategic goals in the teaching, research and clinical mission, using discretion and independent judgement, decision-making and problem-solving skills and is accountable for all of the program/process results. Working with the Department Director and the AHR staff the position will ensure appropriate staff support that will result in a shared services pilot for the 13 divisions in the Department of Medicine for serving our integrated and new faculty physicians at the new UWMC campus located at the former Northwest Hospital (UWMC-Northwest campus).
The Department of Medicine is the largest department in the School of Medicine with over 4500 staff, faculty, trainees and students and an annual budget of approximately $500,000,000 consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the department. The department is made up of thirteen subspecialty divisions: Allergy and Infectious Diseases; Cardiology; Dermatology; Gastroenterology; General Internal Medicine; Gerontology & Geriatric Medicine; Hematology; Medical Genetics; Metabolism, Endocrinology and Nutrition; Nephrology; Oncology; Pulmonary, Critical Care and Sleep Medicine; and Rheumatology. These divisions occupy space at multiple sites including University of Washington Medical Center-Montlake (UWMC-Montlake), University of Washington Medical Center-Northwest (UWMC-Northwest), Harborview Medical Center (HMC), Veterans Administration Puget Sound Health Care System (VAPSHCS), Puget Sound Blood Center (PSBC), Fred Hutchinson Cancer Research Center (FHCRC), Seattle Cancer Care Alliance (SCCA), and other locations in the Seattle area. The department encompasses units located at multiple sites including University of Washington, Harborview Medical Center, VA Puget Sound Health Care Services, Bloodworks Northwest, the Fred Hutchinson Cancer Research Center and other outside institutions.
In addition to understanding the complex administrative and academic functions of the largest department in the UW School of Medicine, the Administrative Specialist advises and assists the administrators in the 13 academic divisions on faculty appointments, promotions, recruitment and retention. This position establishes overall direction; plans, develops and implements departmental policies and systems as they relate to the programs listed above. This position works closely with the associate directors, the chair and director of the department to achieve the goals of the department.
This position will be responsible for guidance and ensuring compliance with School and University policies, procedures and timelines in regards to academic human resources and is critical to the operation and coordination of the overall department, and to the teaching and research missions of the School and the University. This position impacts the University of Washington’s standing as an academic center of excellence.
DUTIES & RESPONSIBILITIES:
NWH appointments, reappointments, promotions:
Assist AHR Specialist on all paid clinical faculty and teaching associate appointments, promotions, etc:
Manage website used for clinical and affiliate faculty appointment/promotion candidates and related criteria:
Develop and provide ad hoc reports for management:
Special projects and other duties as needed
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.