ADMINISTRATIVE SPECIALIST - FELLOWSHIP
Req #: | 178958 |
Department: | DEPARTMENT OF MEDICINE |
Job Location: | Seattle Campus |
Posting Date: | 07/16/2020 |
Closing Info: | Open Until Filled |
Salary: | Salary is commensurate with experience and education |
Shift: | First Shift |
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The Department of Medicine has an outstanding opportunity for a full-time Administrative Specialist.
This position is responsible under the direction of the Department Director for providing guidance and assistance for specific sections of the following substantial programs in the Department of Medicine: 1) the fellowship programs; 2) acting faculty, 3) visiting faculty programs, and 4) visa processing.
The Department of Medicine is the largest department in the School of Medicine with over 4500 staff, faculty, trainees and students and an annual budget of approximately $500,000,000 consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the department. The department is made up of thirteen subspecialty divisions: Allergy and Infectious Diseases; Cardiology; Dermatology; Gastroenterology; General Internal Medicine; Gerontology & Geriatric Medicine; Hematology; Medical Genetics; Metabolism, Endocrinology and Nutrition; Nephrology; Oncology; Pulmonary, Critical Care and Sleep Medicine; and Rheumatology. These divisions occupy space at multiple sites including University of Washington Medical Center (UWMC), Northwest Hospital (NWH), Harborview Medical Center (HMC), Veterans Administration Puget Sound Health Care System (VAPSHCS), Puget Sound Blood Center (PSBC), Fred Hutchinson Cancer Research Center (FHCRC), Seattle Cancer Care Alliance (SCCA), and other locations in the Seattle area. In addition to understanding the complex administrative and academic functions of the largest department in the UW School of Medicine, the Administrative Specialist advises and assists the administrators in the 13 academic divisions on faculty and fellow appointments and compensation. This position establishes overall direction; plans, develops and implements departmental policies and systems as they relate to the programs listed above. This position works closely with the the director of the department, Division Administrators, Fellowship Program Administrators and faculty to achieve the goals of the department.
This position will be responsible for providing guidance and ensuring compliance with School and University policies, procedures and timelines in regards to academic human resources and is critical to the operation and coordination of the overall department, and to the teaching and research missions of the School and the University. This position impacts the University of Washington’s standing as an academic center of excellence.
DUTIES & RESPONSIBILITIES:
FACULTY AFFAIRS FELLOWSHIP PROGRAM:
Under the direction of the Department Director, this position will assist with the coordination and central management of the day-to-day operations of the department fellowship program. There are ~280 senior fellow (both MD and PhD) employed by the 13 divisions of the department.
Specific responsibilities include:
FACULTY ACADEMIC AFFAIRS MANAGEMENT:
Acting Faculty Program
VISITING FACULTY AND VISAS:
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
REQUIREMENTS:
Additional Requirements:
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED
CONDITIONS OF EMPLOYMENT
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.