ADMINISTRATOR (75% FTE)

University of Washington   Seattle, WA   Full-time     Administration / Clerical
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Posted on July 8, 2020
Req #: 180471
Department: CLASSICS
Job Location: Seattle Campus
Posting Date: 07/07/2020 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19.  Click here for updates

“Onsite work” in the interim will vary for units and for specific positions and will be discussed with candidates during the interview process.


Although open until filled, priority application date is July 20, 2020.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

The Department of Classics is a dynamic and creative unit with 11 faculty and 1 staff member serving 33 undergraduate majors, 15 graduate students, and over 10,000 student credit hours per year in courses pertaining to the ancient Greek and Roman world. The Administrator reports to the Chair, acting independently under the Chair’s general direction within the University's policies and procedures. Specific responsibilities include general administration, business planning, financial management, personnel, facilities support, research support, development, and other functions as necessary.

Our faculty, staff, and students are intellectually engaged with the ways that race, gender identity, sexuality, ability, class, and ethnicity intersect within and shape the human experience, both within the educational experience and outside of it. THE DEPARTMENT OF Classics ENCOURAGES EVERYONE to think critically about the world around them, and engage actively. Thus, we are strongly seeking candidates whose experience has not only prepared them to fulfill our commitment to inclusion, but has also given them the confidence to fully engage with people from a wide spectrum of backgrounds.

Specific job functions by area are listed below.

General Administration:
The Administrator oversees payroll, procurement, travel, equipment inventory and Department personnel. The Administrator is the chief liaison between the Department and other campus units such as the Dean’s Office, Shared Services, Payroll, Academic Human Resources, Registrar, and Accounts Payable. The Administrator maintains accurate records of budgets, HR, & other operations; manages Department functions and public events (as required); and oversees arrangements for visitors to the Department, including job candidates, guest speakers, and visiting instructors/scholars.

Finance:
The Administrator manages state, gift, grant and self-sustaining budgets (approximately $1.3 million per year). This includes tracking and assigning expenditures to appropriate allocations, verifying allocation balances, and establishing financial management policies. The Administrator provides the Chair with monthly budget reports, including projections and spending trends, and alerts the Chair to potential allocation deficits or unusual expenditure patterns. The Administrator oversees endowed funds and associated operating funds as well as annual gift funds; and estimates revenue from endowed and annual gift funds. In addition, the Administrator monitors all grant and contract budgets, and distributes reports to principal investigators and the Chair.

Human Resources:
The Administrator ensures that the Department follows all applicable policies, labor contracts and regulations regarding faculty, classified, professional and hourly staff, and Academic Student Employees (ASEs). The Administrator coordinates faculty recruiting, assuring compliance with all appropriate UW and INS rules and regulations, and prepares, assembles, and distributes required documentation for faculty promotion and tenure, appointment, and reappointment processes.

Other duties as assigned.

REQUIREMENTS:
  • Bachelor’s degree
  • 2-3 years progressively more responsible administrative experience at an educational institution and/or government agency
  • Demonstrated ability to use Microsoft Excel and Microsoft Word
  • Demonstrated ability to adopt new technologies and administrative systems
  • Demonstrated problem solving and analytical skills
  • Ability to analyze large data sets
  • Strong written, digital and oral communication skills, including tact, diplomacy, and discretion
  • Agility and adaptability in new situations
  • Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
  • Demonstrated collaborative work style and ability to work well in a diverse workplace
  • Proven organization and multi-tasking skills in a fast-paced, demanding environment

    Desirable:
  • Experience in an institution of higher education
  • Experience with UW systems
  • Curiosity and imagination

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.