ADMINISTRATOR

University of Washington   Seattle, WA   Full-time     Administration / Clerical
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Posted on May 8, 2020
Req #: 177478
Department: ECONOMICS
Job Location: Seattle Campus
Posting Date: 04/06/2020 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Although open until filled, the priority application date is April 21, 2020.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

Do you have what it takes to be the chief administrative support to the folks trying to uncover the inner workings of the economy? If you do, we urge you to apply for the role of Administrator at the UW Economics Department. In this role you will report to Chair of the Department and be responsible for managing the daily operations of a dynamic, and economically focused department that includes 27 permanent faculty members, 9 staff members, 700 undergraduate majors and 100 graduate students.  With general direction from the Department Chair, the Administrator acts independently and ensures that University policies and procedures are scrupulously followed. Those responsibilities include general administration, business planning, financial management, personnel, facilities support, research project support, development, and other functions as necessary.

Specific duties include:
Fiscal oversight, managing approximately $10 million annually in revenue. Tracking and reconciling expenditures, verifying balances creating and maintaining financial reports, and providing the Chair with fiscal forecasts. Ensure gifts are transmitted, acknowledged, and used in a timely fashion, estimate revenue from endowed funds, and provide guidance on allowable uses of all funds.

Manage Human Resources.  Directly supervise nine people (permanent staff, plus hourlies) and provide guidance to other staff supervisors regarding HR policies.

Responsible for all academic HR processes.  Manage the processes around faculty appointment, promotion and tenure and reappointments, preparing, assembling and distributing required documentation.

Oversee all the department space including offices, conference rooms and computer lab.  Supervise regular equipment purchases, upgrades and repairs.

Other duties as required

JOB REQUIREMENTS:
  • Bachelor’s Degree
  • Six to Eight years’ experience at an educational institution in positions of increasing complexity and responsibility
  • Demonstrated experience (management and forecasting) of annual funds in excess of $5 million
  • Strong written, digital and oral communication skills, including tact, diplomacy, and discretion

    Desirable Skills or Experience:
  • Experience in an R-1 academic institution
  • Proficiency in Excel
  • Demonstrated problem solving and analytical skills
  • Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
  • Demonstrated collaborative work style and ability to work well in a diverse workplace
  • Proven organization and multi-tasking skills in a fast-faced, demanding environment
  • Experience with academic personnel (hires, appointment, re-appointment)
  • Experience with UW systems, including Workday and MyFD
  • Supervisory experience
  • Experience managing facilities
  • Experience using Microsoft Access
  • Curiosity and imagination

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.