ADMINISTRATOR - PROGRAM OPERATIONS
Req #: | 174239 |
Department: | DEPARTMENT OF MEDICINE |
Job Location: | Seattle Campus |
Posting Date: | 11/25/2019 |
Closing Info: | Open Until Filled |
Salary: | Salary is commensurate with experience and education |
Shift: | First Shift |
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
Since the founding of the UW School of Medicine in 1946, the Department of Medicine has been deeply dedicated to its mission of teaching, research, and patient care. More than seventy years later, these commitments remain our core commitments. Each year the Department of Medicine increases the number and size of grants in its research portfolio and remains one of premier research departments in the country.
The Department of Medicine has an outstanding opportunity for a full-time Administrator – Program Operations.
The Administrator is responsible for the administrative functions, financial management/planning and operational affairs of the Chief of Medicine Service Office, Department of Medicine, at Harborview Medical Center (HMC). The Administrator serves as a senior advisor to the HMC Service Chief and provides counsel to faculty and staff concerning administrative processes associated with teaching, patient care and research activities. The Administrator serves as the Chief Financial Officer of the Chief of Service Office and is responsible for all areas of financial planning and management. As the Chief Operating Officer for the programs administered by the Chief of Service, the Administrator is responsible for the overall operations including support services, facilities, purchasing and inventory, information systems and security, health and safety, compliance, medical education, human resources/academic affairs and marketing. The Administrator serves as the Department of Medicine's representative at HMC and functions as the medical center's primary contact concerning its administrative functions. The role will work to bring alignment between Department of Medicine and HMC Leadership objectives.
DUTIES AND RESPONSIBILITIES:
STRATEGIC PLANNING
As the Chief of Service's senior financial and administrative manager, the Administrator is responsible for developing and directing the strategic business plan for HMC Medicine Service in coordination with the Chair and Central Administrative Office of the Department of Medicine. This includes preparation of business analyses, proposals, implementation plans for new programs, and the design and implementation of changes to existing programs. The Administrator is directly accountable to the Chief of Medicine and the Director of Business Planning in the Department of Medicine for the successful accomplishment of these tasks.
FINANCIAL RESPONSIBILITIES
The Administrator works alongside the Director of Business Planning to assist in the management and monitoring of the clinical budget as related to HMC activity. To successfully accomplish this, the Administrator:
PERSONNEL MANAGEMENT
The complexity of Personnel Management in the Medicine Service at HMC has grown in the past several years and now has three staff. Because of this continued growth, the Administrator must continually refine and develop a Divisional administrative structure that provides the necessary level of support services needed for the Service's continued success.
The University has a large and complex personnel system. The Administrator must understand and appropriately implement the varied policies and procedures for faculty, classified staff, professional staff, residents/fellows, temporary staff and other personnel. This requires close interaction and uniformity with the Department and School of Medicine HR efforts. Specifically, the Administrator will:
SPACE AND FACILITIES ADMINISTRATION
CLINICAL PRACTICE
OTHER
*This position supervises 3.0 FTE
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
REQUIREMENTS:
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED
CONDITIONS OF EMPLOYMENT
This position requires an individual who is organized; works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines. External deadlines are imposed by Sponsored Programs, Medical Centers, Practice Plans, School of Medicine, and University. Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine is essential. The individual must be self-motivated, and able to work collaboratively as well as independently.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.