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University of Washington
Seattle, WA Full-time
Posted on November 22, 2019
Req #: 169826
Job Location: Seattle Campus
Posting Date: 07/12/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years. 

This position supports University central administration in ensuring that annual depreciation expense for all of the University's fixed assets (buildings, infrastructure, intangible assets, equipment, etc.) is accurately reflected in the University's annual financial statements.  The duties include accounting support, reconciliations, consulting, expense monitoring, training administrative and departmental staff, technical analysis, monitoring transactions, trending, communicating equipment policy, and assistance with the close out process. Responsibilities include assisting with compliance with University, State and Federal regulations.  Actively participating in recommending process improvements and supporting cross-departmental teams. 

This position performs professional level financial accounting functions.  Complexities include an ever-changing fiscal environment, multiple policies and procedures for Federal, State, University and local regulatory agencies.  All functions involve continual cross-campus collaboration and communication, knowledge of federal costing principles, technical and cost accounting knowledge. 

The Equipment Inventory Office (EIO) is responsible for Federal and State compliance, physical inventories (approximately 27,000 assets), asset tracking supported by the OASIS system, financial reporting, and depreciation analysis for UW equipment and fixed assets including corresponding audits. EIO operates the OASIS system, which is the fixed asset system that is the system of record for fixed assets at the University.

Duties & Responsibilities
Accounting and Analysis:
o Maintain comprehensive fiscal reporting for accounting reporting periods
o Actively seek to enhance program by suggesting process improvements
o Initiate, review and analyze accounting entries to support capital asset financial reporting functions
o Review financial reports for completeness and accuracy
o Review and compile depreciation schedules to ensure accuracy
o Review the depreciation transfer funding reconciliation and associated JV’s
o Review and approve accounting transactions, journal vouchers, management reports, and internal reports for completeness, accuracy and compliance
o Ensure adequate audit trails and internal controls are followed and are in compliance with policies and procedures set at the Federal, State and UW levels.
o Review peer institutions best practices and prior audit findings to discover potential improvements
o Review various standard reports for accuracy and compliance
o Engage in the implementation and maintenance of internal (EIO) auditing/monitoring plans
o Assist in the development and implementation of institutional policies, procedures, and related systems of internal control, in compliance with University and Internal Audit requirements

Data/Information Acquisition:
o Developing statistical analyses of fiscal and administrative data
o Complex and varied data scrubbing for trend analyses, proper classification of capital assets, and ad hoc data requests
o Assist with data acquisition in response to capital asset audits

Customer Outreach:
o Analyze and respond to escalated customer compliance questions.
o Collaborate with campus departments and fiscal staff giving directives, oversight, and guidance
o Create, present, and provide training on preparation of rate proposals, financial reports, and general industry-guidelines.
o Identify customer questions/complaints to escalate and determine who the appropriate individual to resolve the issue
o Maintain effective communications and workflow processes

Process Improvements & General:
o Take the lead in identifying processes in need of improvement
o Lead the team effort to implement the identified improvements
o Attend the Capital Asset Subject Matter Expert meetings and assist with user acceptance testing
o Utilize LEAN principles and tools to focus on continuous process improvements activities
o Prioritize tasks during peak periods to ensure that the work is completed timely
o Prepare/generate ad hoc reports upon requested
o Participate in special projects
o Other duties as assigned

o Bachelor's Degree in Business Administration in Finance, Accounting or other related field or equivalent education/experience.
o Two-three years of experience in financial/fund accounting and computer proficiency with spreadsheets, word processing, and databases in a windows environment
o Demonstrated ability to interpret and communicate effectively complex policies and procedures
o Demonstrated experience in successful handling of multiple projects with critical deadlines
o Ability to exercise discretion and independent judgment effectively in decision-making process
o Ability to work independently with a high degree of reliability, accuracy, and productivity
o Possess excellent oral and written communication skills

o Experience with federal compliance regulations, outreach and/or training
o Experience analyzing large quantities of data and creating meaningful summarized reports for decision makers
o Knowledge of/experience working with LEAN process improvement techniques
o Specific knowledge of University of Washington’s financial accounting, purchasing and equipment inventory system
o Experience in presentation development and delivery skills

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.

Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or