ASSOCIATE DIRECTOR, DEPARTMENT OPERATIONS
Req #: | 176389 |
Department: | PEDIATRICS |
Job Location: | Sand Point |
Posting Date: | 01/27/2020 |
Closing Info: | Open Until Filled |
Salary: | Salary is commensurate with qualifications and experience. |
Shift: | First Shift |
Notes: |
As a UW employee, you will enjoy generous benefits and work/life programs.
For detailed information on Benefits for this position, click here. |
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The UW Department of Pediatrics is dedicated to improving the health of all children by educating physicians of the future, advancing research, advocating for children and providing the outstanding pediatric clinical care. We are committed to building a diverse and inclusive faculty and staff. The Central Administration team has an outstanding opportunity for an Associate Director for Department Operations (Associate Director).
As the second largest Department in the UW School of Medicine, Pediatrics has approximately 1,170 appointments, including 500+ salaried faculty members, 120 paid staff employees, 143 residents, 70+ ACGME fellows, and 380+ volunteer/affiliate faculty.
The Department includes 20 subspecialty Divisions: Adolescent Medicine, Bioethics & Palliative, Cardiology; Craniofacial Medicine; Critical Care Medicine (includes Cardiovascular Intensive Care); Dermatology; Developmental Medicine; Emergency Medicine; Endocrinology; Gastroenterology & Hepatology; General Pediatrics (including Child Abuse/Protection and Pediatric Sports Medicine); Genetic Medicine (including Biochemical Genetics); Hematology/Oncology; Hospital Medicine; Immunology; Infectious Diseases; Neonatology; Nephrology; Pulmonary and Sleep Medicine; and Rheumatology.
The Department occupies space at multiple sites including University of Washington Health Sciences Building (HSB) and Medical Center (UWMC), Harborview Medical Center (HMC), Valley Medical Center (VMC), Seattle Children’s Hospital (SCH), Seattle Children’s Research Institute (SCRI), Fred Hutchinson Cancer Research Center (FHCRC), and other rental space in the Seattle area.
The Associate Director reports to the Director of Administration and Finance and is responsible for the overall management and oversight of all Department business/administrative operations other than Finance and Medical Education. The Department of Pediatrics has annual operating budget of more than $140M. Under the general direction of the Director of Administration and Finance and in partnership with the Associate Director of Department Finance this position is responsible for effective and efficient stewardship of all department resources.
The Department educates pediatric physicians, advances research, and provides primary and specialty clinical care. The Department of Pediatrics has a strong affiliation with Seattle Children's (Hospital/SCH and Research Institute/SCRI). The Associate Director helps bridge this and other affiliations with staff employed by the University of Washington (UW) and Seattle Children’s. Faculty members and staff employees in the Department are located at various institutions. The Associate Director leads, directs, and manages the work of the non-finance operational administrative/business units. The Associate Director works closely and independently with the School of Medicine Dean’s Office, UW Human Resources, Academic Human Resources, UW Information Technology, Seattle Children’s operational leaders at both the hospital and research institute. The Associate Director interfaces and collaborates with various groups on operational issues that may involve Fred Hutchinson Cancer Research Center (FHCRC), Seattle Cancer Care Alliance (SCCA), and UW Medicine groups. In addition to SCH and SCRI, faculty members in the Department are located at the FHCRC, UW Medical Center, Harborview Medical Center, South Lake Union, Northgate II offices and a variety of other locations.
Primary responsibilities include but are not limited to:
The Associate Director is responsible for providing oversight, direction, leadership of all the business/administrative operations of the Department other than Finance and Medical Education. Responsible for human resources, faculty/academic affairs, information systems/technology, payroll, research operations, space/facilities for the Department and Divisions. As part of the department’s leadership team, the Associate Director participates in the Department Strategic planning processes that may involve UW Medicine, Seattle Children’s, and others. The Associate Director partners with the Director of Administration and Finance and the Associate Director of Department Finance and various affiliate institutions on faculty deployment, business proformas and strategic planning. The position serves as the primary operations advisor to the Director of Administration and Finance, Chair and the Department Executive Committee.
Department-wide Operations and Reporting:
Direct, supervise and manage the Department business/administrative operational activities on a day-to-day basis including:
Leadership, Administration and Management:
Continuous Improvement:
Workforce Planning:
Supervision & Personnel:
The Associate Director has direct supervisory responsibility over the managers of faculty affairs, staff human resources, payroll, research operations, and information technology teams that constitute the Department’s Central Administration group (approximately 15-20 FTEs). Central administration staff are located at Seattle Children’s Laurelhurst campus and in the RR-wing of the UW Health Sciences Building. Supervision includes:
Special Projects and Other Duties:
Represent Director of Administration and Finance at various meetings and on committees as requested or assigned. Provide expertise, consultation, and work product as requested with special projects and other duties as needed.
MINIMUM QUALIFICATIONS
This position requires a Master's degree in Business Administration, Health Care Administration or related field. Ten years of progressively increasing responsible positions within a large clinical practice or academic medical center setting. Other essential qualifications include:
Candidates must also demonstrate a high degree of initiative, financial analysis, operational efficiencies and cost containment, human resource management, process improvement/lean expertise and strategic planning. A functional working knowledge of academic institutions, physician clinical billing and practice management are also required.
A combination of education and experience demonstrating an advanced level of competence, in all of the above areas, may suffice in place of the requirement of an advanced degree.
CONDITIONS OF EMPLOYMENT
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.
The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.