University of Washington

Seattle , WA

BUDGET/FISCAL ANALYST LEAD

University of Washington
Seattle, WA Full-time
Posted on January 28, 2019
BUDGET/FISCAL ANALYST LEAD Req #: 164110 Department: DIVISION OF INTERNAL MEDICINE Job Location: Other Location Posting Date: 01/25/2019 Closing Info: Closes On 02/08/2019 Salary: $4,157.00 to $5,585.00 monthly Union Position: Yes Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.The University of Washington’s Division of General Internal Medicine (GIM) is considered to be among the top five Divisions of General Internal Medicine in the nation. The Division has a workforce of over 400, with 300+ faculty members who are known for their outstanding research, teaching and patient care. The Division conducts its activities at the UW Medical Center (UWMC), Harborview Medical Center (HMC), and the VA Puget Sound Health Care System (VAPSHCS) and VA Boise, with research sites located at multiple sites across Seattle.GIM is the largest division in the Department of Medicine and includes both clinical and research functions and operates on a total annual budget of over $50m. There are over 25 research faculty, 85 staff, 125 current grant, contract and gift budgets and annual research expenses of $12 million per year. Faculty and staff are spread between 10+ sites, with the main HMC section research sites being located at HMC, Pat Steel, Metropolitan Park, and Fremont. The Division of Internal Medicine currently has an outstanding opportunity for a BUDGET/FISCAL ANALYST LEAD.This position provides professional-level fiscal, administrative, and academic support to the HMC Section of the Division of General Internal Medicine with over 70 faculty members, at least 15 engaged in ongoing research projects. The BFA Lead will provide and guide other research administrative staff in complex fiscal activities for grants, contracts, and gift administration awarded through UW Office of Sponsored Programs and HMC Finance. The HMC Section is a large, complex unit: research activities are conducted at several sites, patient care activities are in six clinics at HMC and offsite, teaching responsibilities are at HMC and the University of Washington; and faculty have major administrative responsibilities, i.e. clinic directors, fellowship program directors, College Faculty and curriculum committee leaders, and special programs.Responsibilities include strategic planning, communications, and both pre-award and post-award review of all projects to determine assignment of necessary resources; coordination of personnel, space, IT and other resources across multiple projects. Adherence to regulatory requirements for human subjects research, and development/maintenance of timely record keeping systems. In accordance with Division and UW policies, develop, modify, and maintain record keeping and reporting systems for multiple sources of funding (Federal, State, private, University, and foundation) through application of consistent methods of tracking budgets to provide accurate budget reconciliation and forecasts, establishment and monitoring of subcontracts and purchasing. Grant Management:Pre-Award Administration:Manage the preparation of research grants and contract proposals, initiate development of budgets for grants, contract and subcontracts, and prepare written justification to support budget proposals.Partner with faculty and fiscal support staff to prepare proposals including eGC1 and related forms.Review of faculty-initiated grant proposals to ensure compliance with policy and funding agency guidelines and regulations and enhance proposal competitiveness.Post-Award Administration:Design and prepare user-friendly summary status reports on a monthly and ad hoc basis including forecasts of grant year-end financial projections that meet requirements of funding agencies, institution and investigators for planning, budgeting, auditing and oversight purposes.Manage the budget and financial forecasting during current and succeeding grant years using knowledge of purchasing/acquisition policies, tracking expenditures, as well as monitoring financial performance, ensuring consistency with the approved award budget.Perform other post-award activities including financial reporting, payroll distribution and certification, cost sharing, and matching requirements and ensure compliance with agency expenditure policies and procedures, award terms and conditions and will also work to support and develop a customized budget projection and reporting system. Obtain advance budget numbers and process no-cost extensions.Strategic Planning/Management/Oversight:Perform comprehensive and independent review of all documents and information related to the research study funding, including study budget, protocol, consent form, contract, and other supporting documentation.Exercise independent judgment and discretion in interpreting complex regulatory and contractual documents are appropriately reflected and ambiguities are recognized and addressed.Provide effective strategic, intellectual, and technical assistance to faculty and staff on policies, compliance, and regulatory matters.Partner with PIs, Research Managers, Section and Division leadership, to strengthen research operations, ensuring smooth functioning with a goal of standardized, efficient, and compliant budget development. Develop tools and metrics to track and analyze implemented process improvements, funding, including study budget, protocol, consent form, contract, and other supporting documentation.Provide technical and administrative analysis in the development of accurate proposal submissions to ensure proposals are consistent with federal laws and regulations, sponsor agreements, submission requirements, and University specific policies and procedures are key to successful grant and contract acquisition. Guide research faculty in FCOI policy and procedure.Lead training and resource development efforts and special projects by providing guidance to the research community on issues such as applicable regulations, allowability of costs and budget justifications, cost share requirements.Staff and Faculty Effort Coordination:Partner with Principal Investigators to oversee funding support for personnel and recommend appropriate funding strategies. Communicate payroll distribution changes for faculty and staff to appropriate Division and Department Payroll Coordinators. Anticipate lack of funding issues and propose suggestions to Principal Investigators. Track and inform Division administration when funding levels are a concern in order to allow adequate time to process staffing changes.Ensure faculty effort certification reports (FECs) are compiled accurately and signed in a timely manner and revisions accounted for efficiently. Ensure that investigator with cost sharing obligations report appropriate supporting information. Ensure GCCRs (staff effort certification reports) are compiled accurately and signed by PI in a timely manner, and revisions accounted for efficiently and accurately.Demonstrate knowledge and understanding of, and maintains confidentiality of employee information, financial information or other sensitive materials and information in printed, electronic or verbal form, which may jeopardize employee rights or organization’s operations. Accesses and uses the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.Lead Responsibilities:The Budget Fiscal Analyst Lead will lead and train research administration staff in best practices and process improvement efforts for the pre and post award grant management process.The Budget Fiscal Analyst Lead will supervise and train student fiscal staff in how to reconcile budgets, collect, maintain and follow up on missing Grant and Contract Certification Reports (GCCR’s) and other duties as assigned. Coordinate periodic Section Reports for administrative staff. Minimum Requirements:A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist II or Budget Fiscal/Analyst, or equivalent combination of education/experience.Required Skills:Working knowledge of NIH and UW grant policies and procedures.Working knowledge of UW systems including but not limited to Ariba, SAGE and Workday.Excel, Word, Powerpoint – Intermediate level Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your ""My Jobs"" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral. The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu. Apply for this job