CELE OPERATIONS MANAGER

University of Washington   Seattle, WA   Full-time     Manufacturing / Production / Operations
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Posted on April 28, 2020
Req #: 177389
Department: UAA COMMUNITY ENGAGEMENT & LEADERSHIP EDUCATION
Job Location: Seattle Campus
Posting Date: 03/27/2020 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Although open until filled, priority application date is April 9, 2020.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

Undergraduate Academic Affairs (UAA) shapes, advances, and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.

Within UAA, the Community Engagement and Leadership Education (CELE) unit provides students with opportunities to develop the knowledge, skills and attitudes needed to contribute to thriving communities. Building authentic community and campus partnerships drive our work.  CELE programs include Community-Engaged Learning, Dream Project, Husky Leadership Initiative, Jumpstart, Pipeline Project and Othello-UW Commons.

CELE has an outstanding opportunity for an Operations Manager.

The Operations Manager will work with the Executive Director to assess and develop new systems and processes to improve and support programming activities for the CELE unit. The Operations Manager will work with the Executive Director and CELE programs staff to examine program progress and issues, make recommendations for policy, and implement processes and procedures. In addition, the Operations Manager will coordinate day-to-day CELE program operations.

Under the supervision of the Executive Director for CELE, the Operations Manager will have the following responsibilities:

Assume responsibility for the day-to-day operations of CELE programs.
  • Consult with CELE staff to create policies and procedures for all programs that support CELE programmatic efforts
  • Maintain, update, and implement CELE administrative procedures and training resources
  • Counsel and advise students interested in CELE programs
  • Establish and maintain a Supply/Inventory system
  • Coordinate background checks in Youth Programs Reporting System for students participating in CELE programs
  • Support Washington Service Corps grant administration (e.g. track timelines, reporting deadlines, WSC team coordination)
  • Manage administration of GEN ST 350, EDUC and LEAD courses (e.g. Time Schedule course construction and maintenance, add and drop code distribution, schedule/room change requests)
  • Provide logistical support for service-learning course presentations and evaluations sessions; likely to include some interaction with faculty and community partners
  • Provide coordination for CELE events and activities (e.g. scheduling events, room reservations, food ordering, Dawg Daze, A&O logistics and coordination)

    Fiscal and HR
    Fiscal
  • Organize and maintain a comprehensive record-keeping system for fiscal activity
  • Prepare Ariba-based procurement transactions such as payments to individuals, e-reimbursements, non-PO invoices, Blank Purchase Orders, catalog ordering and travel expense reimbursements
  • Process expense transfers through My Financial Desktop
  • Prepare journal vouchers
  • Deposit checks from outside sources
  • Make procard purchases on behalf of the CELE programs
  • Act as the first reviewer of all procard purchases and collect documentation from cardholders on a weekly basis
  • Ensure compliance with departmental, institutional and state policies, rules and regulations regarding fiscal processes

    HR
  • Coordinate recruiting and hiring processes for CELE programs
  • Manage onboarding for hourly and student employees as well as Americorps members
  • Work with CELE payroll coordinator to support payroll needs
  • Ensure compliance with departmental, institutional and state policies, rules and regulations regarding hiring processes

    Serve as a backup to the EXPD suite operations including front desk staffing and operations
  • Support front desk operations management (e.g. onboarding and training student employees, managing front desk scheduling)
  • Support facility operations needs
  • Support EXPD conference room management

    REQUIRED QUALIFICATIONS
  • BA degree in a related field
  • 2 years of experience in program support and/or student services
  • Strong project management skills
  • Strong organizational skills, creativity, demonstrated attention to detail, ability to work under pressure, and deadlines
  • Excellent written, verbal, and interpersonal skills
  • Demonstrated initiative and the ability to work independently and be flexible, while being part of a team
  • Familiarity with Microsoft Office Products (Word, Excel, Access, and PowerPoint)

    DESIRED QUALIFICATIONS
  • Experience working with service-learning programs
  • Familiarity working with databases and with UW systems such as SDB, Ariba and My Financial Desktop.

    All UAA CELE Staff will demonstrate and integrate the following Undergraduate Academic Affairs Competencies:
  • Accountability and Integrity
  • Race, Equity, and Difference
  • Constituent Focus
  • Collaboration and Teamwork

    Application Process:
    Diversity is a core value and foundational concept in our unit, and we are committed to building an inclusive and diverse faculty, staff, and student community.
    Applicants should submit a resume, cover letter, AND diversity statement via UWHires.

    In your diversity statement, please tell us about your experience engaging and working with diverse communities in the context of your professional, volunteer, or civic work. Also, address the efforts you have made (or been involved with) to foster diversity competence and understanding for yourself and/or others.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.