CHIEF ADMINISTRATIVE OFFICER

University of Washington   Seattle, WA   Full-time     Administration / Clerical
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Posted on May 13, 2020
Req #: 177978
Department: COLLEGE OF ARTS & SCIENCES
Job Location: Seattle Campus
Posting Date: 03/13/2020 
Closing Info: Open Until Filled 
Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. 
Shift: First Shift 
Notes: As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

Although open until filled, priority application date is March 26, 2020.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

Play an integral role in deepening the understanding of world affairs …

Have you ever wanted to be where the world is studied? The Jackson School of International Studies (JSIS) combines the in depth study of the social sciences, humanities and professional fields to enhance, impact and help shape our collective understanding of our increasingly interconnected globe. Do you have what it takes to be the chief administrative officer to the folks that study, advise and present the world to leaders, NGOs, academics and fellow citizens? If you do, and have at least nine years of progressively increasing responsibility in financial, accounting and administrative oversight an MBA, JD or CPA designation, we urge you to apply for the role of Chief Administrative Officer at the award winning, University of Washington, JSIS. In this role you will work in close partnership with the Director of JSIS and be responsible for managing the finance and administration operations of this highly dynamic, eclectic and wonderfully complex school that is home to six Title VI National Resource Centers, seven undergraduate majors, 14 minors and nine inter-disciplinary MA degrees. With faculty and staff each numbering in the high forties, there is a strong, experienced and highly motivated cadre of academic and professional devoted to doing the inspired work of JSIS.

As the senior administrator reporting to the JSIS Director, the CAO will be charged with identifying all funds circulated through the School, while ensuring the highest levels of integrity and compliance to all applicable laws, policies, grants and contracts. This also means that the CAO will be responsible for the timely provision of all necessary budget forecasting and administrative considerations for the director and school leadership as they make strategic and budgetary decisions.

Specific duties include:
  • Oversight of all administration and fiscal operations and policy compliance:
  • Provide strategic leadership and policy guidance to all administrative and fiscal staff within JSIS.
  • Ensure compliance and implementation with administrative and fiscal policies arising from legislative sources, grants, contracts and Federal programs.
  • Continuously assess administration and fiscal efficiency within JSIS; identify areas for improvement; and lead implementation of appropriate process or organizational changes.  Work to establish and implement priorities; and align operational resources with strategic plans, goals and decisions.
  • Is JSIS primary delegate for all matters related to Financial Transformation (FT) whose charge includes preparing JSIS for the implementation of FT and thereafter for the continued development of all matters related to it.
  • Manage the Human Resources Manager, the Business Office Manager, Senior Computer Specialist and the Program Coordinator
  • Responsible for the supervision of the activities of a group of eight people (7.0 FTE).
  • Other duties as required

    JOB REQUIREMENTS:
  • At least nine years of applicable experience in positions of increasing complexity and responsibility
  • Demonstrated experience managing annual funds totaling at least $5 million
  • Demonstrated experience in budget projection, reporting and fiscal compliance
  • Demonstrated experience hiring and supervising staff
  • Demonstrated problem solving and strong analytical skills
  • Strong written, digital and oral communication skills, including tact, diplomacy, and discretion
  • Ability to work independently, professionally, and proactively with a high degree of reliability and accuracy
  • Demonstrated collaborative work style and ability to work well in a diverse workplace
  • Proven organization and multi-tasking skills in a fast-paced, demanding environment

    Minimum qualifications:
  • Master's Degree in Finance, Accounting, Business Administration
  • Equivalent experience can substitute for degree requirement
  • At least nine years of increasingly responsible financial and management experience, demonstrated ability to direct efficient operations, effectively introduce and implement change management principles.
  • Demonstrated ability to lead and supervise staff and to build and maintain an effective team
  • Demonstrated successful management experience
  • Excellent interpersonal skills and ability to communicate clearly and effectively, both verbally and in writing - Comfortable and able to utilize technology tools

    Desired qualifications:
  • MBA, JD or CPA designation certification, experience working in higher education academic finance and administration.  Experience with enterprise systems and migrations to new platforms.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.