University of Washington   Seattle, WA   Full-time     Advertising / Marketing / Public Relations
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Posted on March 21, 2020
Req #: 178111
Job Location: Seattle Campus
Posting Date: 03/20/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

The Department of Medicine has an exciting opportunity for a Communications Specialist. The Communications Specialist will join our communications and web services team in the Department of Medicine, the largest department in the School of Medicine and University of Washington with over 3500 faculty, staff, trainees and students, 5 residency programs, 32 fellowships and 13 subspecialty divisions. We are looking for someone who has the skills and passion to communicate the depth, breadth and impact of our innovative research, exceptional teaching and specialized clinical work that is improving health care locally, nationally and around the world.

This position is responsible for helping implement a department-wide, comprehensive communication strategy to increase external awareness, strengthen internal communications and ensure consistent and coordinated communication of University, UW Medicine and department messaging. This is a full-time position reporting to the director of communications.


Web and social media communications

  • Develop and prepare written content for websites on our department web framework, including conducting interviews with faculty, staff, trainees and students; writing stories and news articles; updating event listings; and monitoring websites to maintain fresh content.
  • Assist with the revamp of the main department website and division/affiliate sites
  • Manage the migration of content from old sites to new sites
  • Work with web manager and communications director to set development and content priorities for department websites
  • Train content editors on creating and editing content using our Drupal web framework, visual design and working with images, communication best practices, and writing for the web
  • Manage, monitor and grow our social media presence to raise awareness of department activities, acknowledge our partners and drive traffic to the department website.
  • Stay current with the latest social media best practices and technologies
  • Manage the department events calendar and work with divisions and programs to promote events

    Internal communications

  • Produce, write, and edit stories that inform and engage our various audiences
  • Draft communication materials on behalf of the department chair
  • Collaborate with communications director to develop key messages and help shape department communications messaging to promote the department's mission and activities
  • Represent department communication activities at communication and web services meetings.
  • Manage department communication distribution lists
  • Manage digital signage
  • Manage communications for our Grand Rounds speaker presentations
  • Provide counsel and advice to faculty and staff on appropriate marketing and communications strategies
  • Develop and customize communication templates
  • Develop new communication channels for strengthening internal communications
  • Advocate for best practices

    External Communications

  • Create marketing and communications materials such as brochures, flyers, postcards
  • Create visual content, which may include photographing events; producing, shooting, and editing short, informal videos and/or illustrating concepts through graphic design and infographics
  • Manage donor and alumni communications
  • Travel to events to capture content
  • Provide program-specific support

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.


  • Bachelor's Degree and a minimum of three years of progressively responsible experience in communications, journalism, or related field.

    Additional Requirements:
  • Superior writing and editing skills for a broad spectrum of communication channels
  • Excellent communication and interpersonal skills to establish and maintain cooperative working relationships with department leaders, partners and stakeholders
  • Demonstrated ability to serve as a spokesperson on behalf of department activities
  • Demonstrated experience in setting website and content development priorities
  • Experience managing social media channels in an organizational setting
  • Demonstrated ability to problem solve, take initiative, set priorities, handle multiple projects, supervise, and exercise good judgment in a fast paced, dynamic, deadline-driven environment.
  • Proficiency with personal computing environment, Microsoft Office Suite (Microsoft Word, Excel, Outlook and PowerPoint), and navigating the Internet.
    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Experience in higher education, and/or health care
  • Experience working with Adobe Creative Suite
  • Interest/experience in visual design, content layout, photography, videography Interest/experience in visual design, content layout, photography, videography


    This position requires an individual who possesses excellent judgment and works well under stress and while juggling competing priorities. This individual needs to be extremely well-organized and flexible with regard to work hours and the ability to accommodate the workload to meet deadlines. This position requires demonstrated superior written, verbal and interpersonal communications skills, including the ability to write and edit key messages for general, targeted and executive level audiences, and an understanding of the overall mission and goals of the department as well as an understanding of ethical and political ramifications of decisions. The individual must be self-motivated and able to work independently as well as collaboratively.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or