University of Washington   Seattle, WA   Full-time     Education
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Posted on March 4, 2020
Req #: 177520
Job Location: Other Location
Job Location Detail: University of Washington Medical Center/Health Sciences Building 
Posting Date: 03/03/2020 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 
Notes: Priority consideration will be given to applications submitted by 03/17.  

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years. 

The University of Washington’s Division of General Internal Medicine (GIM) is considered to be among the top five Divisions of General Internal Medicine in the nation. The Division has a workforce of over 400, with 300+ faculty members who are known for their outstanding research, teaching and patient care. The Division conducts its activities at the UW Medical Center (UWMC), Harborview Medical Center (HMC), the VA Puget Sound Health Care System (VAPSHCS) and VA Boise, with research sites located at multiple sites across Seattle.

The UW Medicine Center for Scholarship in Patient Care Quality and Safety is a program within General Internal Medicine. The Center delivers exceptional trainings, project support, and large-scale innovations that enhance the quality, safety, and value of care delivered to patients at UW Medicine. Within the Center are the Communication and Resolution Programs (CRPs) and the Collaborative for Accountability and Improvement (Collaborative). Communication and Resolution Programs (CRPs) are principled, comprehensive, and systematic approach for responding to unintended patient harm that seek to meet the needs of patient and providers. The Collaborative for Accountability and Improvement (Collaborative) is a national initiative working to promote effective CRPs through innovation, education, and support for healthcare organizations.

The Division of General Internal Medicine in the Department of Medicine has an outstanding opportunity for a full-time Continuing Education Coordinator.

This position requires someone with project coordination expertise, sophisticated people management abilities and strong writing and communication skills. This individual must understand and be able to interpret, teach, and comply with varying requirements by funding agencies, human subjects board (IRB), and other regulatory and oversight bodies. The PI and Program Manager must be able to have absolute confidence in the processes used and the work-products of this individual and must be able to rely on this person's ability to be priority-driven and move projects forward with professionalism, accuracy, and timeliness. This individual should feel comfortable managing and directing local and national faculty-level professionals as needed to maintain project momentum.

The Continuing Education Coordinator will be responsible  for providing project coordination for the Collaborative for Accountability and Improvement. This position will provide varied coordination and support functions for Dr. Gallagher, the team and various project stakeholders.

Duties and Responsibilities:

Project Coordination, Administration and Support

  • Provide project management, planning, and support for Collaborative activities including committees and work-groups
  • Work with Project Manager to set project objectives, deliverables, and realistic timelines
  • Critically evaluate all actions in project endeavors, identify problems, and take expedited action to correct them
  • Prepare necessary materials for projects and activities as required by sponsors, including submission of human subjects applications and/or requested paperwork
  • Provide ongoing analysis of project successes and challenges and suggest design and protocol changes for current and future phases
  • Collaborate with stakeholders and UW grants administrator to set up and execute contracts
  • Manage communication among project teams and working groups; serve as a liaison between project teams, industry, and other stakeholders, UW staff, and healthcare providers
  • Effectively instruct project and administrative staff in implementation of project protocols
  • Develop communication plan and manage website content and social media presence for the Collaborative
  • Contribute to the preparation of technical reports and manuscripts for publication and presentation

    Coordination of Training and Educational Activities

  • Coordinate Collaborative activities related to learning community, trainings, workshops, and other educational activities, collaborating with external partners as needed
  • Develop annual suite of educational activities
  • Manage and coordinate faculty and logistics, including scheduling and invoicing
  • Work with Program Manager and budget contact to update budget
  • Format and edit content, including PowerPoint presentations and training curriculum.
  • Coordinate with Communications and Outreach Task Force and other marketing contacts to guide marketing activities for educational trainings and workshops
  • Track and facilitate outreach to current and prospective corporate sponsors and/or individual donors to keep trainings and workshops funded

    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.


  • Bachelor's Degree in Public Health, Social Services, Communication, Allied Health Professions or related field and at least 2 years of experience.

    Additional Requirements:
  • Project management experience
  • General task prioritizing; detail oriented; pro-active and flexible
  • Ability to work independently
  • Ability to foster internal and external relationships with granting agencies and collaborating institutions
  • Strong organizational, leadership, communication and interpersonal skills
  • Excellent problem solving skills
  • Experience coordinating complex regulatory processes

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Master's Degree in Public Health, Social Services, Communication, Allied Health Professions or related field and/or a minimum of four years experience in health research and/or human subjects compliance
  • Project Management Professionals (PMP) certification or equivalent experience
  • Experience working in patient safety, quality improvement, risk and/or claims management
  • Proficiency with website development tools (WordPress) and/or design software (InDesign)


    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or