Apply Now

Effort Analyst, Management Accounting & Analysis

University of Washington
Seattle, WA Full-time
Posted on August 24, 2019
Req #: 169828
Department: UW CONTROLLER'S OFFICE
Job Location: Seattle Campus
Posting Date: 09/20/2019 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with experience and education 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for five consecutive years. 

The Management Accounting and Analysis (MAA) Effort Analyst position is part of a one and a half person team.  This position is critical to University operations since it provides institutional compliance oversight and campus training relative to effort certification and cost share documentation to ensure compliance with Federal regulations. In addition, it has substantial responsibility for coordinating and managing administrative, fiscal and program activities associated with sponsored projects. This role has been revised to support the new organizational structure with backup support for the F&A and recharge teams

This position's primary responsibility is to provide institutional compliance oversight and training for effort reporting management of Faculty Effort Certification, cost sharing and effort reporting in general as required by the Code of Federal Regulations 2CFR200.  It has substantial responsibility for coordinating and managing administrative fiscal and program activities, policies and procedures associated with sponsored projects.  This position includes management of databases and creation of ad-hoc reports for various financial reports/analysis as needed.  The Compliance Analyst will be part of the MAA cross-functional teams, which include F&A and Recharge.

The Federal government requires that charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed.  These "records" must be supported by a system of internal controls providing reasonable assurance that the charges are accurate, allowable and properly allocated.

Reasonably reflect the total activity for which the University compensates the employee, include both Federally assisted and all other compensated activities. Support the distribution of the employees' salaries among specific activities.

For the UW faculty this is accomplished through the Faculty Effort Certification (FEC) reports.  For non-faculty salary, this is accomplished through Grant and Contract Certification Reports (GCCR). These reports provide the supporting documentation for salaries charged to sponsored projects. Without the FEC/GCCR reports, the salaries are considered unsupported and therefore, unallowable.

Duties & Responsibilities
Effort Reporting and Cost Sharing Support: 50%
  • Maintain and establish current University policies and procedures through regular review of federal regulations, policy notices, and discussions with senior staff, Internal Audit and peer institutions.
  • Respond to and implement corrective actions in response to any audit findings and/or recommendations.
  • Develop and maintain a comprehensive compliance oversight program pertaining to effort reporting including effort reporting activities for faculty effort, develop and participate in on-site training, serve as liaison among campus departments.
  • Supervise and train the work completed for the effort team, which may include the supervision of student employees.
  • Work with Senior Computer Specialist, Financial Management’s Decision Support Center, and UWIT DSS in the design and implementation of management reports and data queries that will aid both central and departmental offices in monitoring University compliance with effort reporting and cost sharing regulations.
  • Take the lead and/or collaborate in the development of additional ad hoc queries or reports necessary to meet compliance requirements and/or provide departments the ability to do the same.
  • Provide back-up for both the F&A and Recharge Teams.
  • Participate on University wide teams researching best practices for compliance with federal regulations.

    Process Management: 15%
  • Reviewing current data for determining compliance risks and areas for training development; developing job aids for campus departments based on needs determined through data reviews.
  • Take lead role in department audits and reviews to ensure a process for timely certification.
  • Direct and/or coordinate special projects/assignments as needed such as the GCCR process revision, eFECS implementation, Grants Information Memorandum (GIM) for Effort Reporting and Salary Certification.
  • Conduct data analyses to identify potential areas of concern and work with academic units to resolve.
  • Manage reporting activities for faculty effort and cost sharing.
  • Conduct regular and random sampling of effort and cost share data for compliance.
  • Independently coordinate resolution of problems among faculty, administrators, Grant and Contract Accounting (GCA), Office of Sponsored Programs (OSP), Payroll and/or fiscal staff related to effort reporting and cost sharing.
  • Work to consistently and continuously improve processes, incorporating LEAN improvement concepts into daily work.

    Training: 15%
  • Campus training which includes developing and delivering curriculum for ongoing information, instruction and training to campus and central departmental staff; on-site individual training; regular UW wide classes (Cost Share Basics, FEC Basics and FEC Advanced); periodic brown bag sessions; advising administrators and research coordinators on policies and procedures related to effort reporting and cost sharing. Also participating in ad hoc presentations for campus administrators, faculty, and fiscal staff.
  • Develop and deliver information, instruction, and training to campus departmental staff.
  • Develop teaching aids for campus departments based on needs determined through review of data.

    Departmental Outreach: 5%
  • Team leader in developing and delivering formal and ad hoc training and guidance to the University community as it relates to direct charged and cost shared effort reporting.
  • Develop and participate in on-site training and problem solving for academic departments.
  • Act as liaison among campus departments, GCA, OSP, eFECS Team, Integrated Service Center, and UWIT to facilitate resolution of complex reporting issues.
  • Serve as a responder to complex questions received through the eFECS help desk.

    Supervision and Leadership: 5%
  • As directed, serve as team leader on Financial Management teams such as eFECS, Salary Cap Team, etc.
  • Supervise work related to effort team including employees/students

    Communications: 5%
  • Collaborate with eFECS Team, Post Award Fiscal Compliance, GCA, etc. by soliciting requests for web and newsletter articles.
  • Write and publish FEC Newsletter.
  • Develop and maintain FEC/Cost Share and GCCR websites using Drupal tool. Review regularly to ensure information is current and reflects Federal and other sponsor regulations.

    Other Duties as Assigned:5%

    Supervisory Responsibilities:
    Supervise student employees

    Requirements
    Bachelor’s Degree in Business Administration, Accounting, Finance or similar field of study; OR equivalent experience can substitute for degree requirement.
    4-5 year of experience in the following area(s):
  • Minimum of 4-5 years’ experience in accounting and/or cost accounting and/or compliance, or combination of all, in a complex organization, preferably in higher education
  • Knowledge of the OMB Uniform Guidance Policy, specifically 2 CFR 200
  • Ability to solve complex problems, develop, and oversee program operations
  • Ability to work effectively with faculty and departmental administrators and other departmental personnel
  • Excellent interpersonal and communication skills.
  • Excellent written and verbal skills.
  • Experience working on teams.
  • Ability to work independently.
  • Working knowledge of Microsoft Access, Excel, Word, PowerPoint, Drupal and SQL Server Management
  • Compassion for others and the ability to work within a diverse workforce and community

    Desired
  • Familiarity with the University systems including Workday, Cost Share Summary, MyFinancial, Desktop, SERA, Enterprise Data Warehouse
  • Experience with F&A rate proposal compilation, and recharge rate setting
  • Understanding of sponsored and associated regulatory compliance
  • Master of Business Administration or related field, or Certified Public Accountant, or Certified Government Financial Manager
  • Knowledge of/experience working with Lean process improvement techniques

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Benefits
    As a UW employee, you will enjoy generous benefits and work/life programs.  For detailed information on Benefits for this position, click here.

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready.

    Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed
  • Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an equal opportunity, affirmative action employer. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 / 206-543-6452 (tty) or dso@uw.edu.